CHESAPEAKE AIRPORT AUTHORITY MINUTES September 9, 2015

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, September 9, 2015 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. CT Cowling declared a quorum present and called the September 2015 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting of August 2015.

AUDITOR’S REPORT
Ms. Leslie Roberts, Dixon Hughes & Goodman, discussed the completed audit and the results of the audit. Ms. Roberts discussed the financial statements, the notes that accompany the financials, as well as the report to the Airport Authority. Mr. Burke Craver made a motion to accept the auditor’s report and to forward it to the City of Chesapeake for inclusion in the City’s CAFR.  The motion was seconded and passed unanimously.

TREASURER’S REPORT
Mr. Don Britt stated that he inspected the financial statements and found them in order. A motion was made, seconded and passed to approve the financials for August 2015.

INVOICES
Mr. Chris Schrantz reviewed the invoices for the month: Dixon Hughes & Goodman $5,000 (Annual Audit); Dominion Virginia Power $2,126.02 (Utility); QTPOD $1,190.18 (Fuel Farm Repair); Bank of Hampton Roads $1,936.94 (Credit Card); DEQ $1,928.00  (Annual Fee); Talbert & Bright $3,829.87 (FBO Facility); Juridical Solutions $4,605.95 (REIT Mediation); Austin Electric $1,212.90 (AWOS Repairs); Weed Control, Inc. $1,463.50 (Weed Control); Stevenson Tractor $1,016.55 (Snow Blade Repair); and WHE Construction $3,875.00 (Demo Office in Hangar).

Operating Invoices over $1,000 covered by the annual check signing resolution or  previously approved and paid in 2015 included: DEQ $4,900 (Penalty); REIT $330,000 (Mediated Agreement); Multra-guard $6,869.86 (Security Cameras); VMGLI $2,307.00 (Workers’ Comp); USI $9,773.15 (Bond Payment); Dixon Hughes & Goodman $3,000.00 (Audit); New Horizon’s $2,200.00, 38,500.00 (Restriping); Dominion Virginia Power $1,995.00 (Power Bill); VSC Fire & Security 1,040.00 (Annual Agreement); USI Insurance $22,404.00 (Annual Premium); QTPOD $1,190.18 (Fuel Farm); Talbert & Bright $10,238.60 (NTA PH 1 & 2); Four C Construction $8,068.00 (Lighting Project). 

A motion was made, seconded and passed unanimously to pay the invoices over $1,000 for the month.

OLD BUSINESS
EMAIL Issues
Ms. Meredith Kennedy stated that she is still having problems with her email. Mr. Schrantz stated that we have set up an email that can be used to archive Authority business by members who prefer to use their personal e-mail accounts.  It is [email protected].  Mr. Schrantz has also contacted COX cable regarding email solutions.

NEW BUSINESS
FY 16 Revised Budget
At the request of Mr. Britt, and without objection, this was continued to the next meeting.

New Business Presentation
Ms. Lace Schlappi, her husband and a colleague, Mr. Clayton Pressley, gave a presentation about Total Parachute Rigging Solutions and their desire to establish the business at the airport.

Consideration of Changing Authority Meeting Night
The Authority members discussed the possibility of changing the regular meeting night.  The members are requested to check their schedules for further discussion at the next meeting.

COMMITTEE REPORTS
Marketing
Ms. Kennedy discussed a quote for a TV Smart Board that Mr. Schrantz had secured. Mr. Chris Schrantz will solicit additional price quotes to be presented to the board in the future.

Steering Committee
Mr. Burke Craver stated that he and Mr. Brian Miller will be meeting on Friday as the Steering Committee. If anyone has any information for the Committee, please let them know.

TALBERT & BRIGHT REPORT Submitted
Off-Airport Easement Acquisition/Obstruction Removal EA
The EA has been submitted to the FAA and DEQ for review. To date no comments have been received.

North Terminal Area Apron Phase I & II
The projects have been approved for funding by the FAA and DOAV. Grant applications have been submitted and we are currently waiting for the grant offers to be received. In advance of the grants, contracts have been prepared and have been sent to the contractor. This is to expedite the process so work can begin as soon as possible. Work is expected to begin at the end of September.

MANAGER’S REPORT
Mr. Schrantz reported on the following:

VAB Annual Meeting
Mr. Schrantz discussed his attendance at the VAB annual meeting.

DEQ Civil Penalty
The comment period has now closed and the proposed consent order will go before VMR board for final disposition.

Inverse Condemnation Cases
Oral argument on the Petition for Appeal was heard by the Virginia Supreme Court last Thursday, and we are awaiting a decision.

Transportation Secretary
The Commonwealth Secretary of Transportation had a last minute change to his itinerary and came by the Airport a week early. The meeting went very well.

CHAIRMAN’S COMMENTS
Mr. CT Cowling discussed his attendance at the VAB conference.

CLOSED MEETING 
Mr. Don Britt moved that the Board of the Chesapeake Airport Authority convene in a closed meeting, pursuant to Virginia Code Section 2.2-3711(A)(5), for discussion concerning a prospective business where no previous announcement has been made of the business’s interest in locating or expanding its facilities in the community. The motion was duly seconded by Ms. Meredith Kennedy and approved unanimously.

CERTIFICATION OF CLOSED MEETING:
At the conclusion of the Closed Meeting, the meeting was immediately reconvened in open meeting, and Mr. Don Britt moved for adoption of the following resolution:

Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempt from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed session was convened were heard, discussed or considered in the closed meeting.  A roll call vote was taken as follows:

ROLL CALL:

Mr. CT Cowling                     Yes                 Mr. Earl Hollowell                              Yes
Mr. Don Britt                         Yes                  Ms. Meredith Kennedy                      Yes
Mr. Richard Cheliras              Yes                  Mr. Burke Craver                               Yes
Mr. Brian Miller                     Absent            Mr. W. Vince Gordon                         Absent
Mr. Michael Lucarelli             Absent

ADJOURNMENT
There being no further business, a motion was made, seconded and passed to adjourn the meeting.

                                                                                    CT Cowling
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.