CHESAPEAKE AIRPORT AUTHORITY MINUTES September 13, 2017

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, September13, 2017 at 5:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Vice-Chairman Gordon called the meeting to order September 13, 2017.

MINUTES
A motion was made and passed unanimously to accept the minutes from the meeting of August 2017.

DIXON HUGHES & GOODMAN AUDIT REPORT
Ms. Leslie Roberts discussed the results of the FY 2017 audit. Ms. Roberts stated that the audit went well this year.

TREASURER’S REPORT
Mr. Britt found August Financials to be in order. A motion was made, seconded and passed to approve the financial reports for August 2017.

INVOICES

Mr. Schrantz reviewed the invoices for the month: DEQ $1,959.00 (Annual Fee); RRMM $10,068.25 (Terminal Renovation Design); Talbert & Bright $1,352.25 (Pavement Strength Study), $8,488.37 (CS6-47); Univar $1,154.35 (WWTP Supplies); Dixon Hughes & Goodman $8,000.00 (Audit); and Four C $1,243.00 (Lights Replacements).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2017 included: Jones & Frank $2,800.00 (Fuel Farm Repairs); Turf & Garden $1,094.37 (Herbicide) and USI Insurance $22,422.00 (Liability Insurance) and Dominion Power $2,417.06 and $1,030.78.

A motion was made, seconded and passed to approve payment of the invoices as presented.

OLD BUSINESS
Commemorative Plaque
Mr. Schrantz discussed the pricing ($450) of the plaque to commemorate the first authority of the airport. A motion was made, seconded and passed to approve the purchase of the plaque.

NEW BUSINESS
Worker’s Compensation Panel of Physicians
Mr. Schrantz stated there was only one change to the list. A motion was made, seconded and passed to approve the latest Panel of Physicians.

Vice-Chairman Gordon discussed the procedures that will be used in the selection process during the closed session.

Closed Session
Motion to convene closed meeting:
Mrs. Kennedy made the following motion to convene a closed meeting:
I move that the Board of the Chesapeake Airport Authority convene in a closed meeting, pursuant to the exemption at 2.2-3711(A)(29) of the Code of Virginia, to discuss the awarding of a contract by the Authority involving the expenditures of public funds for the performance of engineering services for the Authority, to conduct interviews with offerors, and to discuss the terms and scope of the contract where discussion in open session would adversely affect the bargaining position or negotiating strategy of the Authority.

CLOSED MEETING COMMENCED – 5:45 P.M.

RECONVENE PUBLIC MEETING – 8:20 P.M.

Certification of Closed Meeting:
Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.

ROLL CALL:
Mr. Gordon                                         Yes                             
Ms. Kennedy                                      Yes
Mr. Dixon                                           Yes
Mr. Rickerson                                     Yes
Mr. Hollowell                                     Yes
Mr. Britt                                              Yes
Mr. Craver                                          Yes

Manager’s Report:
Mr. Schrantz discussed the following:

Terminal Renovation Project
The funding has been approved, waiting for grant offer.

Fire Pump House
The fire pump engine pump system was out of alignment, causing cracks in cooling system and is back in service.

ADJOURNMENT
There being no further business, the meeting was adjourned.

CT Cowling
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.