CHESAPEAKE AIRPORT AUTHORITY MINUTES September 11, 2013

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

September 11, 2013 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the September 2013 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the August 2013 meeting.

TREASURER’S REPORT
Mr. Mike Lucarelli made a review of the financials and found them to be in order. A motion was made, seconded and passed unanimously to approve the August 2013 financials.

Mr. Chris Schrantz suggested to the chairman that we go out of order tonight to allow Leslie Roberts of Dixon Hughes and Goodman, to give the auditor’s report for FY 2013.

DIXON HUGHES GOODMAN AUDIT REPORT
Ms. Leslie Roberts discussed the results of the audit and stated that the audit went very well. Ms. Roberts discussed the auditor’s opinion and stated that audit result was an unqualified opinion, basically a clean audit. Ms. Roberts discussed the importance of the Management Discussion and Analysis (MDA). Ms. Roberts discussed the internal controls and the importance of the board’s oversight of the financials. Ms. Roberts discussed the attachments to the audit.

Mr. David Wade asked for clarification on the unbilled attachment to the audit. Ms. Cover explained that it was billing that was not sent to the CAA and then showed up on the audit confirmation sheet for the current audit FY. A question then came up about a current bill from Pender & Coward that reflected 1.7 hours billed from FY 2011. Ms. Cover explained that the unbilled hours were not reflected in the FY 2011 confirmation letter that was sent to the auditors. Ms. Roberts said she would email a copy of the confirmation letter from FY 2011. Mike Ornoff, Pender & Coward, stated in an email that the unbilled 1.7 hours was not forwarded due to an oversight by their office. Discussion amongst the board members ensued about the unbilled hours and whether payment is forthcoming from the authority. Mr. Vince Gordon stated that he would like to see some kind of contract developed that requires our attorneys to bill us within 12 months all charges or risk not being paid for those services. Mr. Robert Powell stated that there is a statute of limitations on how long it is allowable to bill for services already rendered but that if there is an agreement it would void that limitation.

Everyone thanked Ms. Roberts for coming to the meeting and presenting the Audit for FY 2013.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: DEQ $1,869.00 (Annual Permit); Talbert & Bright $7,047.67 (NTA PH I & II); Dixon Hughes Goodman $4,500.00 (Audit Billing #2); and Pender & Coward $3,997.50 (Haynes et al). A motion was made, seconded and passed unanimously to approve the invoices for the month of August/September 2013 and that a contract will be developed that will require our attorneys to bill us within 12 months.

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid in August 2013: Dominion Power $2,119.83, 1,948.95 (Utility Bill); US Bond $9,743.41 (Bond Payment); Berkley Mid-Atlantic $7,775.00 (Insurance); Dixon Hughes Goodman $2,900.00 (Audit Billing 1); KDAR $2,000 (EA); and Capital One $1,316.38 (VAOC).

OLD BUSINESS
WORKER’S COMP – PANEL OF PHYSICIANS ADDITIONS
Mr. Chris Schrantz stated that he had reviewed the tape from the prior meeting and noted that a request from Mr. Herb Perlin that we add more Chesapeake Orthopedics Physicians to the list. The VML was contacted and they did provide additional Physicians to our panel and also pointed out that most of the Physicians on the previous list did have offices in Chesapeake. A motion was made, seconded and passed unanimously to approve the additions to the Panel of Physicians that were previously approved.

NEW BUSINESS
None

TALBERT & BRIGHT
Mr. Steve Peterson discussed the progress of the Apron Expansion. Mr. Peterson passed out a drawing that showed the area where the new apron project was located. Mr. Peterson discussed what each area will serve in the Apron area and pointed out each area with the drawing.

MANAGER’S REPORT
Mr. Earl Hollowell introduced Mr. Chris Schrantz to the authority. Mr. Schrantz gave a brief rundown on his life and work history to the authority.

Talbert & Bright Meeting
Mr. Chris Schrantz briefed the authority on his meeting with the representatives from Talbert & Bright (Jeff Tarkington, Steve Peterson, and Steve Lambert). Talbert & Bright gave an in-depth briefing on the capital projects that are happening on the airport.

Horizon Aviation Meeting
Mr. Chris Schrantz stated that he also had met with John Beaulieu and talked a little about the FBO’s expectations.

EPIX Aviation Meeting
Mr. Chris Schrantz stated that he had also met with Jim Parkman and Robert Ziegenfuss over at EPIX Aviation and talked with them.

Personnel Update
Mr. Chris Schrantz stated that Mary Cover has been very helpful in bringing Mr. Schrantz up to speed on the Airport’s business

Mr. Chris Schrantz stated that Mr. Dan Bigley, our maintenance Technician had been stung last week by hornets and had to go to Patient First for treatment. Mr. Bigley had an extreme allergic reaction to the stings. We did report it through Worker’s Comp. He appears to have recovered but has to carry an Epi pen in case he is stung again.

Memphis Belle
Mr. Chris Schrantz stated that the Memphis Belle will be appearing at the airport on Sunday, September 15, 2013. They will be providing rides for $450 a person. Their visit was permitted and the appropriate insurances were obtained.

Member Resignation
Mr. Chris Schrantz stated that Mr. Julian Jackson had resigned from the board. We had received notification from the city about his resignation.

AUTHORITY MEMBER COMMENTS
Mr. Brian Miller discussed looking into having signs installed coming from the direction of North Carolina so that people that have found an alternate route to by-pass the Dominion Bridge project will know that the Airport is out here. Suggestion was also made to put a Welcome to the Airport sign here on the airport by the entrance way.

COMMENTS FROM THE CHAIRMAN
Mr. Earl Hollowell welcomed Chris Schrantz to the board. Mr. Hollowell stated that we need to follow up with the city to get more information on when the connector road is going to be built.

COMMENTS FROM THE FBO
Mr. John Beaulieu stated that we need to get some marketing going on to educate the public on alternate ways to get to the airport. The bridge project is interfering with business on the airport. Student training is down 20%. Mr. Beaulieu stated that he has received a lot of feedback that this project is drastically affecting business on the airport. Mr. Beaulieu also concurred that we need to get that road project completed so that people can get to the airport easier while the construction is going on.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.