CHESAPEAKE AIRPORT AUTHORITY MINUTES September 10, 2014

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,
September 10, 2014 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the September 2014 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting on August 2014.

OLD BUSINESS
Audit Results Presentation by Susan Saunders (Dixon, Hughes & Goodman) GASB 65 Impacts
Ms. Susan Saunders of Dixon Hughes Goodman, introduced herself to the board and presented the FY 2014 Audit Results. Ms. Saunders stated we have a clean audit with no modifications. Ms. Saunders discussed the GASB 65 standard that affected our financials this year in the area of bond costs. We can no longer amortize the bond costs and as a result we had to restate FY 13. Ms. Saunders discussed the Management Discussion and Analysis, the financial statements and the notes that accompany the financial statements. A motion was made, seconded and passed unanimously to approve and accept the FY 2014 Audit Report from Dixon Hughes & Goodman.

NEW BUSINESS
Cox Communications – Proposal and Commitment
Mr. Earl Hollowell stated that we will table this topic until we get out of closed session.

Consideration Of Conservation Easement
Mr. Hunter Old stated that he was not prepared to talk to the subject. Mr. Robert Powell had not briefed him on what the airport expected from him. Mr. Hunter Old stated that he was aware of the topic but didn’t have the details. Mr. Joe Love stated that he had gotten a call from Tom Stokes offering to give us an easement. Mr. Love stated that since Mr. Powell hadn’t briefed Mr. Old, Mr. Love suggested that we table this topic until next meeting. Mr. Love asked that once Mr. Hunter Old has drafted a response that the manager make sure the members get an advance copy for review.

Dare County Airport Report-David Wade
Mr. David Wade discussed his visit to Manteo and the Dare County Airport. Mr. Wade stated that the airport manager stated that he has some staffing problems. Mr. Wade discussed the services the airport offers and that the airport has firefighting capabilities. Mr. Wade stated that the sheriff’s department makes frequent rounds in the airport. Mr. Wade discussed the events the airport has each year and recommends that we start being aggressive in our marketing efforts and that we should consider a video about the airport that can be on our website.

COMMITTEE REPORTS
Security Committee
Mr. Chris Schrantz stated that he hasn’t heard anything back from the people creating the snapshot of the security plan.

Rules and Review Committee
Mr. Brian Miller asked the members to please review the draft that he and Mr. Mike Lucarelli has worked. Mr. Miller would like to have the draft ready for the DOAV by the end of the year. Mr. Miller stated that he would like to have any comments back by September 30, 2014.

Mr. Brian Miller discussed his impressions of the court procedures that occurred during the Haynes et al pleas in bar that called for the case to be thrown out due to statute of limitations. Mr. Joe Love stated that the judge has taken the case under advisement and we will be back in court September 29, 2014.

Marketing Committee
Mr. Brian Miller stated that he and Ms. Meredith Kennedy had come up some ideas in the marketing area, we could have a meet and greet with the manager day, an event for Valentine’s Day, or a youth day. Ms. Kennedy mentioned doing a survey to find out what our customers would like to do.

TALBERT & BRIGHT
Conditional Use Permit (CUP)
Mr. Steve Peterson stated that they have completed the application last month and Mr. Chris Schrantz reviewed and gave his approval. Talbert & Bright submitted it to the Department of Aviation for their review and they gave their formal approval and it was sent to the City of Chesapeake. We are waiting on their comments.

Environmental Assessment
Mr. Steve Peterson stated that the field work is complete and they are working on the report and in the meantime, Talbert & Bright is working with the Army Corps of Engineers for the jurisdictional determination for the wetlands.

North Terminal Area Project (NTA)
Mr. Steve Peterson stated that they are working on the city’s comments right now.

MANAGER’S REPORT
Environmental Assessment Off Airport Obstruction Survey
Mr. Chris Schrantz stated that he had received a call from one of the affected landowners. The landowners was upset that he hadn’t been updated since the initial contact by the airport. Mr. Schrantz explained to him that the project had been put on hold due to some items that had come up. Mr. Schrantz offered to send him and the other affected homeowners a letter giving them a rundown on the status of the project.  Mr. Gordon cautioned to run any proposed correspondence through Mr. Hunter Old before sending.

Jet Business
Mr. Chris Schrantz stated that Dollar Tree and Dollar General had their jets out here and they seem to be making it a regular thing to stop here at our airport.

A-Hangar Construction
Mr. Chris Schrantz stated that The A Hangar Construction is slated for completion by the end of September and the Maintenance Hangar Construction will begin repair this Monday. As the project goes on we are discovering some items that had been damaged that we were not aware.

Crack Fill and Seal Coat
Mr. Chris Schrantz received sealed bids and New Horizons of Virginia is the apparent low-bidder.

City Council Work Session
Mr. Chris Schrantz stated that he was invited to attend the work session to give an update on the airport. Mr. Schrantz has invited Mr. Scott Denny and Mr. Hunter Old to also attend.

ADA Ramp
Mr. Chris Schrantz stated that we are waiting for anchors to be installed so that we can get the ramp installed.

FBO Report
Mr. John Beaulieu gave an overview on the services that the FBO provides to the airport and their customers.

Mr. John Beaulieu recommended that we get an upgrade for our camera security system. They had one of their props damaged and wanted to see what happened but the resolution wasn’t very good. Mr. Beaulieu discussed the property tax issues here and neighboring states.

TREASURER’S REPORT
Mr. Mike Lucarelli stated that he has found the financials to be in order. A motion was made, seconded and passed unanimously to approve the August 2014 financials.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: Dixon Hughes Goodman $3,500.00, 5,000.00 (Audit Billings); Kaufman & Canoles $1,375.00 (Rezoning Application); Univar $1,090.60 (Supplies); DEQ $1,901.00 (Annual Permit); Don Bilbo Construction $58,400.00 (Tornado Construction); Judicial Solutions $2,251.80 (Mediation Judge); and Pender & Coward $2,048.00 (Deal Property). A motion was made, seconded and passed unanimously to approve the invoices for the month of August/September 2014.

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid 2014: USI Insurance $4,088.00 (Annual Premium); VML $2,309.00 (Annual Premium); Kaufman & Canoles $2,063.95 (General Matters); Berkeley Mid-Atlantic $5,725.00 (Annual Premium); US Bank $9,549.33 (Bond Payment); and Talbert & Bright $1,531.50 (Crack Seal RFQ).

Additional Tornado Expense: Mobile Mini $149.19 (storage) and Don Bilbo Construction $54,800.00 (Hangar Construction).

Chairman’s Report
Mr. Earl Hollowell stated that he would like to see the airport get a fire truck. We aren’t required to have one. The state probably won’t pay for it if we aren’t required to have it but the manager will look into seeing if we can get some grant help with it. It would be something nice to have. Mr. Hollowell asked that all the members support Horizon’s Open House on the 27th of September.

EXECUTIVE SESSION
Mr. W. Vince Gordon made a motion, seconded by Mr. Mike Lucarelli to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 7 (consultation with legal counsel) and Clause 5 (Concerning a prospective business where no previous announcement has been made) as indicated on Form I attached hereto and made a part hereof.

Mr. Michael Lucarelli  a motion, seconded by Mr. CT Cowling and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

Mr. Earl Hollowell tabled the Cox Communication topic for the next meeting.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.