CHESAPEAKE AIRPORT AUTHORITY MINUTES October 9, 2013

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

October 9, 2013 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the October 2013 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the September 2013 meeting.

TREASURER’S REPORT
Mr. Mike Lucarelli made a review of the financials and found them to be in order. A motion was made, seconded and passed unanimously to approve the September 2013 financials.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: Talbert & Bright $2,467.07 (Airport Security Perimeter Road), $14,095.35 (NTA PH I & II); Builder’s Insulation $2,289.00 (Hangar Insulation) and Austin Electric $1,694.56 (Battery Back-Up Installation). A motion was made, seconded and passed unanimously to approve the invoices for the month of September/October with the exception of the Builder’s Insulation Proposal. This will be submitted for approval again after the leaks in the roof have been addressed.

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid in September 2013: DEQ $1,869.00 (Annual Permit); Talbert & Bright $7,047.67 (NTA PH I & II), $15,808.43 (NTA PH I & II), $7,047.00 (NTA PH I & II); Dixon Hughes & Goodman $4,500.00 (Audit), $2,000.00 (Audit); Dominion Power $1,948.95 (Utility); Pender & Coward $3,997.50 (Litigation); Chris Schrantz $7,500.00 (Moving Expenses); Berkley Mid-Atlantic $4,893.00 (Insurance); US Bank $9,353.19 (Bond); and Capital One $2,021.63 (VAOC etc.).

Capital Improvement Committee
Mr. Tom Love discussed the ACIP and the capital budget and that it has to be updated to include the expansion of the North Terminal Area and the new FBO building and how it would be included in the footprint of the airport. The city has allocated $100,000 for the design of a new FBO building. Mr. Love asked the board to amend the ACIP to show the FBO building (7,000 square feet). We have money to do planning, show a picture and some interior design Mr. Love stated that he didn’t know how much that would cost but that it shouldn’t take the whole $100,000. Mr. Brian Miller discussed some items to take into consideration to include the gate monitoring. Mr. John Beaulieu stated that we have cameras so that they could still monitor the gate wherever the FBO building may be. Mr. Chris Schrantz discussed the project to explain that the grant from the city is for the airport to explore the possibility of a new building to replace a building that is in bad shape and to determine how it would fit in the footprint of the airport. Then have Talbert & Bright do the design to show what the possibilities are for this new building. Mr. Tom Love stated that they will bring us another drawing next month to give us a clearer picture on what the authority may wish to do.

Marketing Committee
Mr. Brian Miller stated that he had contacted Steve Fucilla at Public Works about providing the Authority with some signs. Mr. Miller stated that Mr. Fucilla stated that making the signs would be no problem. Mr. Miller stated that he would determine what signs would be needed and then have the city put them up.

Mr. Brian Miller made a review of the rules and regulations and would like to do something about implementing some updates. Mr. Chris Schrantz recommended that the Chairman appoint either a new committee or ask a current committee to take on the updating the rules and regulations. Mr. Tom Love cautioned that we be careful when doing these updates to make sure that we don’t cross any lines with the FAA. Mr. Tom Love suggested that perhaps we should hire someone to work with the members to help update our rules and regulations. Mr. Miller suggested that we include the tenant’s opinions on these updates as well. Mr. David Wade suggested that we should try to do it internally to avoid the cost if possibly. Mr. Earl Hollowell appointed Brian Miller and Mike Lucarelli to a Rules and Regulations committee to review and make suggestions concerning updates or redoing the rules and regulations

NEW BUSINESS
FY2015 OPERATING AND CAPITAL BUDGET
The authority tabled the discussion for the FY 15 Operating and Capital Budget until the next meeting.

TALBERT & BRIGHT
APRON EXPANSION
Mr. Steve Peterson discussed the progress of the Apron Expansion. Mr. Peterson stated that they are 35% into the design and that it had been sent out to the airport manager in the mail and then we will get them ready to be submitted to the city.

ENVIRONMENTAL ASSESSMENT
Mr. Steve Peterson discussed the status of the environmental assessment. The notice to proceed for the surveyors has been issued. The grants are in place for this project and the only question now is access to the property.

MANAGER’S REPORT
Security State of Condition
Mr. Chris Schrantz stated that he and Mr. David Wade met with the sub-consultant from the DOAV and they had didn’t have any suggestions at that time but would submit a report back to the authority.

AWOS Inspection
Mr. Chris Schrantz stated that the results of an inspection revealed that it was recommended to upgrade the ceiling senor which is DOAV funded grant.

Fire Protection Equipment Inspection
Mr. Chris Schrantz stated that the inspection determined that we need to have signage at the Fire Pump House.

Approach Lighting System
Mr. Chris Schrantz stated that Lights 2 and 3 are intermittent so the NOTAM remains in in effect. Mr. Schrantz stated that he is in contact with Austin Electric on a number of issues. It seems to happen only when it’s raining. Austin Electric put in a work order request. Mr. Schrantz also talked to them about the GCO and it will be swapped out for a functioning GCO.

City Memo Request for Local Share Fund for NTA
Mr. Chris Schrantz stated that the memo had been submitted to the city and is in progress.

Payroll Surplus from FY 13
Mr. Chris Schrantz stated that the request for the leftover funds had been submitted and has been received.

Deep Cleaning of the Terminal
Mr. Chris Schrantz discussed meetings with cleaning companies for deep cleaning of the terminal.

Kaiser Customer Images
Mr. Chris Schrantz stated that this company requested to come onto the field to take pictures using the airport as a backdrop. Mr. Brian Miller asked if there were contingencies for if people on the airport didn’t want their planes photographed. Mr. Schrantz stated that he had given the FBO’s phone number to the photographer to work with them to take pictures with some of their planes as backdrops.

Employee Update
Mr. Chris Schrantz stated that Mr. Dan Bigley was again stung this past week and we sent him to Patient First to get checked out. He currently has to carry an EPI pen for future stings. He is doing fine now.

Facebook Page
Mr. Chris Schrantz stated that we now have a Facebook page which we will update periodically.

AUTHORITY MEMBER COMMENTS
Mr. Brian Miller asked why the Assistant Airport Manager didn’t get a raise for her new position. Mr. David Wade stated that would be addressed when the finance committee met next week.

COMMENTS FROM THE FBO
Mr. John Beaulieu stated that the construction is impacting the airport and his business and anything that the authority can do to ease that burden would be appreciated. Signage would be a good help to improve access to the airport. Mr. Beaulieu also suggested that we talk to the city about lowering the personal property tax to attract more aircraft to the airport.

The closed session forms were not available for the chairman to read to go into closed session. Mr. Earl Hollowell asked to the attorney for advice on how to go to closed session. Mr. Hunter Old, Kaufman & Canoles, stated that he should just announce he is going into closed session and give the reason for the closed session.

Mr. Earl Hollowell stated that the authority will be going into closed session in order to talk about upcoming litigation.

Mr. Earl Hollowell stated that they were out of closed session and that they only talked about the upcoming litigation.

A motion was made, seconded and passed unanimously to adjourn the meeting.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.