The regular meeting of the Chesapeake Airport Authority was held on Wednesday, October 21, 2020 at 7:00 p.m., from the Chesapeake Airport, Chesapeake Virginia.
| MEMBERS PRESENT: | Paul Chappell, Chad Diederich, Meredith Kennedy, C. T. Cowling, Wynn Dixon, and Don Britt |
| MEMBERS PRESENT VIA TECHNOLOGY | Richard Chileras (had technical difficulties, couldn’t hear meeting) |
| MEMBERS ABSENT: | Richard McMillian, Steve Morien, |
| AIRPORT MANAGER: | Chris Schrantz |
| AIRPORT STAFF: | Mary Cover |
| LEGAL COUNSEL: | Anita Poston, Vandeventer Black LLP |
| AIRPORT ENGINEERS: | Steve Peterson |
| CITY LIAISON: | George Hrichak, City Garage |
CALL TO ORDER
Chairman Cowling called the meeting to order at 7:00 P.M.
AUDITOR’S REPORT – BROWN & EDWARDS
Ms. Leslie Roberts, Brown & Edwards, discussed the results of Chesapeake Airport’s audit for Fiscal 20. She went over all the reports and stated that the audit was a clean audit with no discrepancies to report.
MOTION TO APPROVE THE MINUTES FROM AUGUST MEETING
Tabled until next meeting.
MOTION TO APPROVE AUGUST/SEPTEMBER 2020 FINANCIAL STATEMENTS
Mr. Britt reviewed the financial statements and made a motion to approve the financial statements as presented for August/September 2020. The motion was duly seconded and passed unanimously.
REVIEW AND APPROVAL OF INVOICES OVER $1000 PREVIOUSLY DISTRIBUTED.
Mr. Schrantz recited all invoices over $1000. A motion to approve was made, duly seconded and approved unanimously.
CLOSED SESSION
Ms. Kennedy made the following motion: I move that the Chesapeake Airport Authority convene in a closed meeting in accordance with Virginia Code Section 2.2-3711(A)(7): specific consultation with legal counsel: The motion was properly seconded and unanimously passed.
OPEN MEETING
The Open Meeting resumed at approximately 8:40 p.m. Ms. Kennedy moved for adoption of the following resolution: Now, therefore, be it resolved that the board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge: (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.
ROLL CALL VOTE:
Mr. Diederich – yes
Mr. Britt – yes
Mr. Dixon – yes
Ms. Kennedy – yes
Mr. Chappell – yes
Chairman Cowling – yes
Ms. Kennedy, FBO Committee, made a motion that Chesapeake Airport Authority, will extend Horizon Aviation’s (FBO) lease through June 30, 2021. A motion to approve was made, duly seconded and approved unanimously.
ENGINEERS REPORT provided by STEVE PETERSON, TALBERT & BRIGHT
The contracts for the Phase I T-Hangar pavement rehabilitation are in process. After discussions with the contractor it was agreed that the project will be pushed until the spring of next year. Once contracts are in place the contractor will be issued an administrative notice to proceed. This will allow him to start preparing submittals and coordinating subs contracts. A pre-construction meeting will be held early next year in advance on the notice to proceed. This will allow the construction to start as soon as weather permits.
The Phase II T-Hangar pavement rehabilitation design project is almost ready to get started. The grant for the project should be executed soon and then we will be able to issue notice to proceed to our surveyor and geotechnical engineers. This project will be designed and ready to bid for funding at the August meeting next year.
The design of the runway and taxiway lighting rehabilitation project is underway. This project will include installing new LED lights on the runway and taxiway. Also included is the replacement of the PAPIs for both approaches, the REILs on the 23 end, replacement of all signs and the distance-to-go signs. The regulators of each of the circuits will also be replaced so there will be a brand-new system at the end of the project.
MANAGER’S REPORT
The Report was previously distributed and is attached to these Minutes.
CHAIRMAN COMMENTS
Chairman Cowling thanked the members of the Authority for their time and contributions to the Authority.
ADJOURNMENT
There being no further business, the meeting was adjourned.
CT Cowling,
Chairman