The regular meeting of the Chesapeake Airport Authority was on Tuesday, October 19, 2021 at 7:00 p.m., at the Chesapeake Airport, Chesapeake Virginia.
| MEMBERS PRESENT: | Chad Diederich, Wynn Dixon, CT Cowling, Richard McMillian and Meredith Kennedy |
| MEMBERS ABSENT: | Richard Cheliras, Greg Benshoff, Kevin Beethoven and Paul Chappell |
| AIRPORT MANAGER: | Chris Schrantz |
| ACCOUNTING MANAGER: | Mary Cover |
| LEGAL COUNSEL: | Anita Poston, Vandeventer Black, LLP |
CALL TO ORDER
Chairman Cowling called the October 2021 meeting to order at 7 pm.
MOTION TO APPROVE THE MINUTES FROM AUGUST/SEPTEMBER MEETING
A motion was made and duly seconded, to accept the minutes from the August and September 2021 meetings. The motion passed unanimously.
MOTION TO APPROVE FINANCIAL STATEMENTS
Ms. Kennedy reviewed the financial statements for August and September 2021 and made a motion to accept them as presented. The motion was duly seconded and passed unanimously.
INVOICES OVER $4,999
Mr. Schrantz recited the invoices to approve:
Talbert & Bright – CS6-56 THangar Txwy Rehab Ph2 D $8,836.07
Talbert & Bright – CS6-55 THangar Txwy Rehab Ph1 C 9.968.07
Talbert & Bright – AIP6-23 Rehab/Runway 6,406.10
Invoices Previously Approved:
Talbert & Bright – AIP3-51-023 Inv. 6$ 6,406.10
Talbert & Bright – AIP3-51-023 Inv. 7$ 6,406.10
Talbert & Bright – CS6-56 Inv. 7$ 11,756.82
Talbert & Bright – CS6-56 Inv. 8$ 17,367.35
Talbert & Bright – CS6-56 Inv. 9$ 14,056.27
Talbert & Bright – CS6-55 Inv. 5$ 14,617.66
Slurry Pavers – PR Request 1$245,657.33
Slurry Pavers – PR Request 2$176,124.70
Garlow Insurance – Liability Insurance$ 24,026.00
Garlow Insurance – Annual Prem$ 5,135.00
A motion to approve the invoices over $4,999 as presented was made. The motion was duly seconded and passed unanimously.
OLD BUSINESS
BOND UPDATE AND VOTE ON INCREASING BORROWING AUTHORITY (4.5)
Mr. Schrantz discussed that Davenport, the City of Chesapeake and the VRA have been in talks to get the project borrowing in place. Costs have increased for construction by approximately one million dollars. Mr. Schrantz asked that the Authority increase his bond authority to borrow to 4.5 million from the 3.5 million. The bonds will be pursued as taxable to allow for flexibility in future building usage. Mr. Dixon made a motion to approve the increase in bond borrowing for Mr. Schrantz to 4.5 million, with Ms. Kennedy making a second. The motion passed unanimously.
NEW BUSINESS
CONSIDERATION OF FBO LEASE EXTENSION REQUEST
Tabled until next meeting.
ANNUAL AUDITOR’S REPORT
Ms. Cover went over the auditor’s final report with the authority and pointed out their recommendations. The audit resulted in an unmodified opinion. A motion to accept final auditor’s report as presented was made. The motion was duly seconded and passed unanimously.
FY 2022 CHECK WRITING RESOLUTION
RESOLUTION OF THE CHESAPEAKE AIRPORT AUTHORITY DESIGNATING THE CHAIRPERSON, SECRETARY-TREASURER OR AIRPORT MANAGER TO SIGN CHECKS AND OBLIGATIONS AGAINST THE GENERAL ACCOUNTS
Whereas, Article VIII of the by-laws of the Chesapeake Airport Authority (the Authority) specifies that: “the Authority will designate, by resolution, an individual or individuals who each, individually, shall be authorized to sign checks and obligations against the general accounts. This individual (these individuals) shall be the chairperson, the secretary-treasurer and/or the airport manager.”; and
Whereas, it is necessary for the efficient conduct of the business of the Authority that routine expenditures be made on a daily basis; and
Whereas, the Authority has employed an airport manager to conduct the day-to-day business of the authority; and
Whereas, it is essential that more than one person be authorized to sign checks and obligations to ensure the orderly conduct of the business of the Authority in cases of illness or absence;
Now, therefore be it resolved, that the Chesapeake Airport Authority hereby designates the chairperson (CT Cowling.), the secretary-treasurer (Meredith Kennedy), and the airport manager (Charles C. Schrantz) as the persons, any one of whom is authorized to sign checks and obligations against the general accounts of the authority; provided, however, that with the exception of routine and periodic bills for utility services, none of the persons so designated shall pay invoices or requests for payment in excess of $4,999.00 until so authorized by the majority consent of the Authority at a regularly scheduled or special meeting of the Authority. Consent for a designated person to sign checks in excess of $4,999.00 shall be deemed to have been given when necessary to make partial or final payments for goods or services in accordance with a contract previously approved by the Authority. This designation of individuals to sign checks voids any previous designation and shall remain in effect until superseded by a subsequent resolution of the authority.
In witness whereof, I have hereunto set my hand and cause the seal of the Chesapeake Airport Authority to be affixed hereto this twenty-seventh day of August, in the Year of Our Lord, two thousand and twenty-one.
CT Cowling
Chairman
A motion to accept check writing resolution as presented was made. The motion was duly seconded and passed unanimously.
COMMITTEE ASSIGNMENTS
Tabled until next meeting
COMMITTEE REPORTS
None
ENGINEERS REPORT Submitted By Steve Peterson, Talbert & Bright
T-Hangar Pavement Rehabilitation – Phase 1 (Construction)
The contractor has completed the repairs that were identified and discussed at the last authority meeting. Water was getting into Hangar D-7 after heavy rain events. The as-built survey showed that the area in front of this hangar was not graded correctly by the contractor. The area was cut out and re-graded. The contractor is waiting for the asphalt to cure then will place seal coat and marking. There are a few punch-list items that still need to be addressed.
T-Hangar Pavement Rehabilitation – Phase 2 (Construction)
Contracts have been executed and delivered to the airport for final signatures. The contractor will look to start Phase 2 construction in the Spring. An administrative notice to proceed will be issued so the contractor can start providing submittals in advance of Spring construction.
Runway and Taxiway Lighting Rehabilitation
Work continues with the plans. We are currently on schedule to have a 90% submitted in February 2022. This project is currently shown in FY22 to receive grant funding from the FAA. The project is still scheduled to bid in April 2022.
Maintenance Equipment Storage Building
The design is progressing. The first review package will be submitted by February 2022.
MANAGER’S REPORT
Mr. Schrantz discussed the following:
Horizon Hangar
Mr. Schrantz discussed the needed insulation for the Horizon Maintenance Hangar that was noted in the FAA inspection and has to be fixed before next inspection.
AWOS Inspection
Mr. Schrantz stated that the inspection showed we need to replace the visibility sensor on the AWOS. The state would do a 95% cost share for the replacement if the state has the money to do it.
City Payroll
Mr. Schrantz stated the city would add to their contribution the amount of health benefits that will be used.
Capital Projects
Mr. Schrantz discussed the city share of our capital projects and will be submitting that request.
Authority Member Attendance
Mr. Schrantz stated that the City Clerk is reviewing our records on member attendance and it is becoming an issue due to cancelled and missed meetings since coming back from Covid-19. Other authorities are having the same problems so they are starting to keep an eye on the attendance records to ensure meetings are going on.
Hangar Rentals
Mr. Schrantz discussed the raises in hangar rents we will need to do in July of next year. The CPI index has increased 6% since last raise in rents. The city also would like to see an escalation built into our hangar rentals for guaranteed revenues.
ADJOURNMENT
There being no further business, the meeting was adjourned.
CT Cowling
Chairman