CHESAPEAKE AIRPORT AUTHORITY MINUTES October 19, 2011

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

October 19, 2011 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Kevin Hubbard declared a quorum present and called the October 2011 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the September 2011 meeting.

TREASURER’S REPORT
Mr. Burke Craver stated that he had reviewed the financials and found everything to be in order. A motion was made and passed unanimously to accept the Treasurer’s report.

INVOICES
Mr. Joe Love went over the invoices for the month: Talbert & Bright $2,109.54 (Fire Suppression), $3,967.15 (North Terminal Area), $6,581.82 (Obstruction Removal), $10,588.88 (North Terminal Area), $1,668.71 (Fire Suppression), $6,854.00(Coastal Zone), $1,867.80 (Land Acquisitions), $1620.74 (Fire Suppression), $4,724.80 (North Terminal Area), $3,700.60 (Coastal Zone), $5,614.88 (Obstruction Removal); Wesley Warren $1,910.00 (Treatment Plant), Donnie Cagle $6,440.00 (Treatment Plant); VSF $19,186.44 (Fire Suppression). A motion was made, seconded and passed unanimously to approve the invoices for the month of October 2011.

OLD BUSINESS
Tidewater Flight Center – Fuel Tank
Mr. Lee Lowder asked that this old business be tabled until current issues/problems are resolved with Tidewater Flight Center with their SASO agreement that he and Mr. Tom Love are working through right now. A motion was made, seconded and passed unanimously to table discussion on Tidewater Flight Center’s request concerning the fuel tank at the fuel farm.

1999 Bond Issue Refinancing
Mr. James Sanderson with Davenport & Co. discussed the refunding of the Authority’s Series 1999 Bond Issue. Mr. Sanderson reminded everyone what the refinancing effort entailed and where the project stood at this time. Mr. Sanderson also passed out a handout for the discussion. Mr. Sanderson pointed out that the city asked that the airport keep its debt service reserve fund for about $120,000. A motion was made, seconded and passed unanimously to approve the resolution authorizing the issuance of airport revenue refunding bond 2011 and approving the execution and delivery of certain documents in connection with the bond.

COMMITTEE REPORTS
Capital Improvement Committee
Mr. Lee Lowder discussed the details involving the design phase for the FBO building and the funding request with the city. Mr. Lee Lowder stated that the city is going to incorporate our capital improvement budget into their budgeting process. Mr. Lowder also discussed adjacent land uses at a meeting with the city and the city was in agreement that we should stop the building of houses and incompatible growth around the airport. Mr. Lowder stated that a meeting is slated in the future to go over the specifics of these issues.

NEW BUSINESS
None

TALBERT & BRIGHT – Submitted by Jeff Tarkington
Fire Suppression –
The wet well, inflow pipe and waterline have been installed. The building and equipment delivery is expected within the first or second week of November. Despite some rain impacts, the contractor is tracking close to the schedule and anticipates being done by the end of November.

Wetland Mitigation (North Terminal Area)
The package has been submitted to USCOE regarding the low bidder for wetlands banking, we expect a reply from the USCOE within the next 30 days.

Environmental for Perimeter Security Road
a notice to proceed has been issued to Mill Creek Environmental to perform the wetland delineation.

Silviculture / Obstruction Removal
Phase I Clearing is essentially complete. Contractor is cleaning up piles and re-installing fence this week. Phase II Herbicide application is schedule to begin this week. Phase III Wetland Planting is scheduled for a Mid-November start to be complete in Mid-December

RPZ Land Acquisition – offers have been made to both land owners.

AIRPORT MANAGER’S REPORT
Customer Appreciation Day
Mr. Joe Love stated that customer appreciation day went very well. We had many of our members there and Mr. Love thanked them for participating. Mr. Love suggested that we make this a semi-annual event.

Capital Program
Mr. Joe Love stated that he will be meeting with the committees to get the 6 year capital program prepared to give to the city by December.

Hangar Inspections
Mr. Joe Love stated that we have begun our fall inspections of the hangars. We will send letters out to the tenants if they are in violation.

Sign Project
Mr. Joe Love stated that he talked with Dick Browner and they are trying to resolve some elevation problems in the sign area and trying to get their erosion control plan approved by the city to get permitted.

Aircraft Incident
Mr. Joe Love discussed a prop strike that occurred with one of Tidewater Flight Center’s planes. It was a tail-dragger aircraft two seat plane. Mr. Andy Johnson was in the back seat. There are some questions as to what actually happened and we are waiting to hear from the FAA the results of their investigation. Mr. Tom Love stated that the insurance report that was filed by the pilot of the airplane stated that Andy Johnson was giving instruction. Mr. David Johnson told the FBO committee and Mr. Joe Love that Andy Johnson was not instructing.

EXECUTIVE SESSION

Mr. Burke Craver made a motion, seconded by Mr. Vince Gordon to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 1 and 7 as indicated on Form I attached hereto and made a part hereof.

Mr. Burke Craver made a motion, seconded by Mr. Tom Love and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

Chairman’s Report
Mr. Kevin Hubbard discussed his efforts to help resolve the obstruction problems we have been having.

Comments from Barry Knight
Mr. Barry Knight discussed his desire to help mediate the problems between the airport and C&H. The Authority thanked Mr. Knight and advised him that they welcome any assistance he might be able to provide in resolving the issues with C&H.

ADJOURNMENT

There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

 
Kevin Hubbard
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.