CHESAPEAKE AIRPORT AUTHORITY MINUTES October 11, 2017

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, October 11, 2017 at 5:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Vice-Chairman Gordon called the meeting to order October 11, 2017.

MINUTES
A motion was made and passed unanimously to accept the minutes from the meeting of September 2017.

TREASURER’S REPORT
Vice-Chairman Gordon stated that Mr. Britt couldn’t make it to the meeting and forwarded his report to him and that he found the September Financials to be in order. A motion was made, seconded and passed to approve the financial reports for September 2017.

INVOICES
Mr. Schrantz reviewed the invoices for the month: Siemens $2,128.00 (Fire Alarm Panel Repair); Inter Spec, Inc. $8,122.00 (Fuel Farm); Weed Control $1,463.50 (Weed Control); and Talbert & Bright $17,701.74 (CS6-47, Inv. 3).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2017 included: DEQ $1,959.00 (Annual Fee); RRMM $10,068.25 (Terminal Renovation Design); Talbert & Bright $1,352.25 (Pavement Strength Study), $8,488.37 (CS6-47); Univar $1,154.35 (WWTP Supplies); Dixon Hughes & Goodman $8,000.00 (Audit); and Four C $1,243.00 (Lights Replacements).

A motion was made, seconded and passed to approve payment of the invoices as presented.

OLD BUSINESS
Commemorative Plaque
Mr. Schrantz recommended the plaque that he has chosen for the lobby, a motion was made, seconded and passed to purchase the plaque.

NEW BUSINESS
Budget Committee
Mr. Schrantz requested that the budget committee begin preparations to review the budget this month so that it can be ready for review at the next meeting. Vice-Chairman Gordon agreed the committee will begin that work.

Unmanned Aerial Systems Drone Committee
Mr. Schrantz discussed the increase of calls into the office about the use of drones. Mr. Schrantz discussed an outline of drone procedures that he would like to disseminate to the public. Mr. Schrantz asked the members to review the procedures and let him know if anyone has comments.

Talbert & Bright – Report by Mr. Steve Peterson:
Corporate Hangar Site Preparation
The survey and geotechnical sub-contractors have completed their work.  We are currently working on the storm sewer design and will be finalizing some layout issues with Chris in the coming weeks.  The anticipated schedule is to have the site plan prepared and ready for submission to the City in the next 3-weeks and then bid the project for February 2018 VAB funding.

Easement/Acquisition
All of the plats have been received and are now in the hands of the appraiser.  Once the appraiser is done with his work copies of the appraisals will be sent to Chris for coordination with Authority legal counsel.  Once approval has been obtained then the appraisals will be sent to the review appraiser for final review.  At this time it is expected that by January 2018, the Authority will have final appraisals and will be ready to start negotiations with the land owners.

Manager’s Report:
Mr. Schrantz discussed the following:

DEQ Letter of Compliance
The letter has been answered and delivered to DEQ. Mr. Schrantz discussed his effort to get bids to complete other DEQ requirements.

Terminal Renovation Update
Mr. Schrantz has a meeting with RD Lambert next Monday to begin setting the schedule and getting pre-construction items out of the way to start the renovation and then after that to get with the FBO to begin scheduling.

Closed Session
Motion to convene closed meeting:
Mrs. Kennedy made the following motion to convene a closed meeting:
I move that the Board of the Chesapeake Airport Authority convene in a closed meeting, pursuant to the exemption at 2.2-3711(A)(29) of the Code of Virginia, to discuss the awarding of a contract by the Authority involving the expenditures of public funds for the performance of engineering services for the Authority, to conduct interviews with offerors, and to discuss the terms and scope of the contract where discussion in open session would adversely affect the bargaining position or negotiating strategy of the Authority.

CLOSED MEETING COMMENCED – ___7:30___ P.M.

RECONVENE PUBLIC MEETING – _7:40____ P.M.

Certification of Closed Meeting:
Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.

ROLL CALL:
Mr. Gordon                                         Yes                             
Ms. Kennedy                                      Yes
Mr. Dixon                                           Yes
Mr. Rickerson                                     Yes
Mr. Hollowell                                     Yes
Mr. Cheliras                                        Yes

The minutes will reflect that the certification was made by Ms. Kennedy and seconded by Mr. Rickerson.

Ms. Kennedy moved to accept the recommendation of the manager and grant authority to the manager to enter into negotiations with the selected firm. The motion was seconded and approved. Vice-Chairman Gordon asked Mr. Schrantz to come back next month with the results of the negotiation.

ADJOURNMENT
There being no further business, the meeting was adjourned

                                                                                    Vince Gordon
Vice-Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.