CHESAPEAKE AIRPORT AUTHORITY MINUTES October 10, 2018

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, October 10, 2018 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Chairman Cowling called the October 2018 meeting to order.

DIXON HUGHES GOODMAN
Ms. Leslie Roberts, Partner, presented the audited financials and the results of their audit. Ms. Roberts stated that everything went very well. Mr. Craver made a motion to accept the audited financials as presented, seconded and passed unanimously to approve the acceptance of the audit results.

MINUTES
A motion was made and passed unanimously to accept the minutes from the meeting of August/September 2018.

TREASURER’S REPORT
Mr. Britt stated that he found the August/September 2018 financials to be in order. Mr. Britt made a motion which was seconded and passed unanimously to approve the financial reports for August/September 2018.

INVOICES

Mr. Schrantz reviewed the invoices over $1,000:
Four C Construction   $1,307.00 (HVAC Repairs MT 6-67);
DEQ                            $1,993.00 (Annual Permit);
JD Miles & Sons         $8,970.00 (Gutter Repairs);
Austin Electrical         $4,269.00 (Runway Edge Lights Regulator FM6-56),
$1,040.00 (AWOS Evaluation MT 6-70),
$1,100.00 (Annual AWOS Inspection);
Roof Services             $53,190 (Roof Repairs Partial MT 6-65);
Talbert & Bright         $10,682.47 (Hangar Site Construction CS6-49),
$6,580.53 (Environmental Coordination CS6-50),
$12,596.58 (Hangar Site Construction CS6-49),
$3,290.26 (Environmental Coordination CS6-50);
Land & Coates            $14,775.00 (Batwing MT 6-69); and
Parkway Grading        $157,289.22 (Hangar Site Construction CS6-49).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2018 included:

Talbert & Bright         $7,225.00 (Hangar Site Construction CS6-49 Inv 1);
$1,913.00 (Environmental Coordination CS6-50 Inv 1);
USI Insurance             $4,069.00 (Annual Premium); and
VSC                            $2,325.00 (Annual Inspection);
Dominion Power         $2,697.19, $1,235.59, $2326.24, $1,272.80 (Utility Bills);
US Bank                     $9,771.83, $9,771.83 (Bond Payment);
Dixon Hughes Goodman $10,000.00 (Audit Billing);
Univar                         $1,646.35 (WWTP Supplies); and
Roof Services             $5,910.00 (MT 6-65 Remainder of Billing).

A motion was made, seconded and passed to approve payment of the invoices as presented.

OLD BUSINESS
None

NEW BUSINESS
None

COMMITTEE REPORTS
CAPITAL DEVELOPMENT COMMITTEE
Mr. Cheliras reported on his committee meeting with our engineer and that they talked about construction of hangars and the options that are available to the authority.

TALBERT & BRIGHT REPORT 
Mr. Peterson gave the following report:

CORPORATE HANGAR SITE PREPARATION
The first project to report on is the Corporate Hangar Site Preparation.  Both building pads are just about complete.  There are some erosion control measures in place that are preventing final pad build out, but once the site is stabilized they should complete it soon.  The parking area is being graded now.  There are two things that have impacted the construction schedule.  I had reported in August that as long the rain held off this project could be completed in October/November.  We received about 11-inches of rain over the last two months.  That has caused some material issues.  The biggest problem we have encountered is that the area we are building on was apparently a dump area.  We have been finding layers of different materials, organics, leaves and woody debris throughout the site.  We have also uncovered car parts, concrete, metal pipe and pieces of guardrail.  We have had to bring in more fill dirt than was initially anticipated.  We are tracking it and trying to minimize the overrun.  We have coordinated with the DOAV and they are aware of the issues.  This project is being funded at 80%.

PAVEMENT REHABILITATION
The next project is the Categorical Exclusion (Cat-Ex) for the pavement rehabilitation.  We had prepared the Cat-Ex and, with the approval of the DOAV, submitted it to the FAA for review and comment.  We are now being told that the cumulative impacts for this project exceed the significance threshold for this environmental.  We had included all the rehabilitation for the runway, taxiway, aprons and the areas around the hangars.  In order to meet the threshold, we have to remove the runway and taxiway from what was submitted.  The DOAV does not support the decision of the FAA in that they do not want to have to pay for another environmental down the road.  The worst case scenario is that another environmental will need to be done in about 3-4 years to include the runway and taxiway.

Horizon Presentation
Mr. John Beaulieu discussed an event (Regional Competition for Flying Association) they will be having next week starting Thursday through Saturday.

CLOSED SESSION
Motion to convene closed meeting:
The following motion was made, seconded and passed unanimously:

I move that the Board of the Chesapeake Airport Authority convene in a closed session, pursuant to the exemptions of Virginia Code Sections 2.2-3711(A)(1) (3) (5) and (29), to discuss the following:

• The assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees, or employees of the Authority;
• The disposition of real property of the Authority where discussion in an open meeting would adversely affect the Authority’s bargaining position or negotiating strategy;
• A prospective business (or industry) where no previous announcement has been made of the business (or industry)’s interest in locating or expanding its facilities in the community; and
• The awarding of a public contract involving the expenditures of public funds (including bidders or offerors),and discussion of the scope of the contract where discussion in open session would adversely affect the bargaining position or negotiating strategy of the Authority.

CLOSED MEETING COMMENCED – 7:30 P.M.

RECONVENE PUBLIC MEETING – 7:40 P.M.

Certification of Closed Meeting:
Ms. Kennedy made the following motion which was seconded and passed by roll call vote recorded below:

Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.

ROLL CALL:
Mr. Diederich – Yes
Mr. Morien – Yes
Mr. Cheliras – Yes
Ms. Kennedy  – Yes
Mr. Chappell  – Yes
Mr. Dixon  – Yes
Mr. Cowling  – Yes
Mr. Britt   – Yes
Mr. Craver – Yes

The minutes will reflect that the certification was made by Ms. Kennedy.

Mr. Craver made a motion to authorize the airport manager to enter into negotiations with our FBO’s and to bring back the results to the board for discussion, seconded and passed to approve authorizing the airport manager to enter into negotiations with our FBOS.

Manager’s Report
Mr. Schrantz discussed:

Hurricane Preparations
The airport is preparing for Tropical Storm Michael.

Chairman Comments:
Mr. Cowling thanked everyone for all their work on the Authority.

Mr. Britt made a motion that the Airport Staff receive recognition for their hard work in putting together another good audit this year, seconded and passed to approve the motion.

ADJOURNMENT
There being no further business, the meeting was adjourned.

CT Cowling
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings.