CHESAPEAKE AIRPORT AUTHORITY MINUTES October 10, 2012

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

October 10, 2012 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the October 2012 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the September 2012 meeting.

Mr. Bob Powell introduced his colleague Hunter Old to the board members

TREASURER’S REPORT
Mr. Tom Epley stated that he had reviewed the financials and found everything to be in order. A motion was made and passed unanimously to accept the Treasurer’s report.

INVOICES
Mr. Joe Love went over the invoices for the month: DEQ $41,780.00 (Wetlands). Mr. Joe Love stated that this will be reimbursed through FAA and State Grants A motion was made, seconded and passed unanimously to approve the invoices for the month of September/October 2012.

OLD BUSINESS
None

NEW BUSINESS
RESOLUTION TO CONDEMN PROPERTY
Mr. Joe Love read the resolution into the record:

RESOLUTION AUTHORIZING THE ACQUISITION OF PROPERTY FOR ESTABLISHMENT/EXPANSION OF THE RUNWAY PROTECTION ZONE FOR THE RUNWAY AT THE CHESAPEAKE REGIONAL AIRPORT

WHEREAS, pursuant to its Charter granted by the General Assembly of Virginia, Chapter 133 of the 1966 Acts of Assembly, as subsequently amended, the Chesapeake Airport Authority (“Authority”) is a political subdivision of the Commonwealth of Virginia and is granted the power of eminent domain; and,

WHEREAS, Authority operates the Chesapeake Regional Airport (“Airport”) which is designated by the Federal Aviation Administration (“FAA”) as a general aviation airport for use by the general public; and,

WHEREAS, the FAA requires that Authority maintain certain design features in, around and upon the Airport for the safe and efficient arrival and departure of aircraft to and from the Airport; and,

WHEREAS, for the purposes of public safety, current FAA standards for airport design require the restriction of land uses within certain areas in and around the Airport and its approaches including, but not limited to, an area known as a Runway Protection Zone (“RPZ”), the precise boundaries of which are delineated in the Airport’s Airport Layout Plan which is approved by the FAA, and,

WHEREAS, in order for the Airport to comply with current FAA airport design standards, the Authority must acquire fee simple ownership of certain areas within the RPZ designated by the FAA which currently allow potential uses incompatible with the FAA’s RPZ standards; and,

WHEREAS, the Authority is fully committed to satisfying all local, state and federal require¬ments necessary to maintain the Airport’s compliance with the requirements of the FAA; and

WHEREAS, by reason of the foregoing, a public necessity exists for the acquisition in fee simple of those areas within the RPZ that have been designated by the FAA as having potentially incompatible uses; and,

WHEREAS, the Authority has previously made reasonable offers for the purchase of the lands needed for the establishment/expansion of the RPZ, which offers have not been accepted, nor reasonable counter-offers made by the private landowners.

NOW, THEREFORE, BE IT RESOLVED by the Board of the Chesapeake Airport Authority as follows:

Section 1. That the Chesapeake Airport Authority authorizes the acquisition by purchase or condemnation, pursuant to Section 5 the Chesapeake Airport Authority Charter and the provisions of Sections 33.1-89 et seq. and Sections 25.1-100 et seq. of the Code of Virginia, 1950, as amended, of all necessary real property in fee simple as may be necessary for establishment or expansion of a RPZ in accordance with FAA requirements.

Section 2. That the Chairman of the Authority or the Airport Manager, or their designee has been previously authorized to make or cause to be made on behalf of the Authority, to the extent that funds were available, a reasonable offer to the owners or persons having an interest in said lands. If such offers are not accepted, then the law firm of Pender & Coward, P.C. is hereby authorized to institute in the name of the Authority proceedings to condemn said properties or interests therein.

ADOPTED by the Chesapeake Airport Authority at its regular meeting on the 10th day of October, 2012.
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Earl S. Hollowell, Jr., Chairman
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Thomas W. Epley, Secretary/Treasurer

A motion was made, seconded and passed unanimously to pass the resolution.

CONTRACT FOR PURCHASE OF WETLANDS CREDITS
Mr. Joe Love discussed the contract with the wetlands bank for the initial 12 acres that were identified. The Corp has sent us the permit and we have signed it and sent it back to the corp. The Corp will sign it when the DEQ signs their permit. The FAA will reimburse us for the fee. Mr. Bob Powell discussed the contract and items that he felt should be in the contract that will protect the authority such as indemnifications and warranties. The additions should be included in the contract by adding an addendum to the contract. A motion was made, seconded and passed unanimously to approve the contract with the understanding that the contract will include the discussed addendum. Mr. Vince Gordon asked Mr. Joe Love to let the members know if there are any problems or not with the signing of the contract and addendum.

ELECTRONIC INFORMATION SECURITY POLICY
Mr. Joe Love discussed the electronic information security policy that he had drafted and sent it to the finance committee and did get back input which were incorporated and resent out to the committee to review. This policy came about due to suggestions that were made by the auditors this year. The finance committee recommends that the policy be adopted. Mr. Joe Love discussed Intuit’s services for backing up the airports data and accounting information. The board members took a vote on adopting the policy and it passed.

DECEMBER MEETING
Mr. Joe Love discussed the choices that the authority may be interested in participating in for the December meeting. Consensus of the members is to hold an informal social after the meeting with cake and cookies and to invite our liaisons.

TALBERT & BRIGHT – Submitted by Steve Peterson
Mr. Steve Peterson stated that they will be having an ACIP meeting tomorrow with the FAA and the State.

AIRPORT MANAGER’S REPORT
Customer Appreciation Day
Mr. Joe Love stated that the event was successful and everyone had fun. Mr. Love stated that the seminars weren’t well attended and that we should look to see how we could improve it for the next event. Mr. John Beaulieu suggested that this be a spring event rather than a fall event. Mr. Beaulieu felt that there were many distractions for customers in the fall. He suggested that we do a survey with the customers to see what they would like. Mr. Joe Love stated that he will work with the marketing committee to come up with a plan.

Chairman’s Comments:
Mr. Earl Hollowell stated that the customer appreciation day was good but would like to see something more added to it to make it a better event. The members discussed ideas for future events. Mr. Tom Love stated that it would be a good idea to get everyone’s email addresses.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

 
Earl S. Hollowell, Jr.
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.