The regular meeting of the Chesapeake Airport Authority was on Tuesday, November 9, 2021 at 7:00 p.m., at the Chesapeake Airport, Chesapeake Virginia.
| MEMBERS PRESENT: | Chad Diederich, Wynn Dixon, Richard Cheliras, Gregg Benshoff and Meredith Kennedy |
| VIA ZOOM TECHNOLOGY: | CT Cowling |
| MEMBERS ABSENT: | Kevin Beethoven |
| AIRPORT MANAGER: | Chris Schrantz |
| ACCOUNTING MANAGER: | Mary Cover |
| LEGAL COUNSEL: | Anita Poston, Vandeventer Black, LLP |
CALL TO ORDER
Vice-Chairman Dixon called the November 2021 meeting to order at 7 pm.
MOTION TO APPROVE THE MINUTES FROM OCTOBER MEETING
A motion was made and duly seconded, to accept the minutes from the October 2021 meetings. The motion passed unanimously.
MOTION TO APPROVE FINANCIAL STATEMENTS
Ms. Kennedy reviewed the financial statements for October 2021 and made a motion to accept them as presented. The motion was duly seconded and passed unanimously.
INVOICES OVER $4,999
Mr. Schrantz advised that there were no new invoices to approve at this time.
Invoices Previously Approved:
Talbert & Bright – CS6-56 THangar Txwy Rehab Ph2 D $8,836.07
Talbert & Bright – CS6-55 THangar Txwy Rehab Ph1 C 9.968.07
Talbert & Bright – AIP6-23 Rehab/Runway 6,406.10
Talbert & Bright – AIP6-23 Rehab/Runway 12,812.20
Talbert & Bright – AIP6-23 Rehab/Runway 6,406.10
Talbert & Bright – CS6-54 8,078.12
Talbert & Bright – CS6-54 3,504.72
Talbert & Bright – CS6-55 10,323.71
Talbert & Bright – CS6-58 4,275.52
US Bank – Bond Payment 9,493.00
Dominion Power – Utility Billing 2,185.04
Dominion Power – Utility Billing 1,218.42
Ferguson – Bathroom Restoration 2,350.88
Land & Coats – Rental 1,052.65
Austin Electrical 1,200.00
A motion to approve the invoices over $4,999 as presented was made. The motion was duly seconded and passed unanimously.
OLD BUSINESS
CONSIDERATION OF FBO LEASE EXTENSION REQUEST
A motion was made to approve the lease extension for Horizon Aviation for the term January 1, 2022 through June 30, 2022. The motion was duly seconded and passed unanimously.
COMMITTEE ASSIGNMENTS
Tabled until next meeting
NEW BUSINESS
MOA WITH CITY FLEET SERVICES
Mr. Schrantz discussed the request by the city for the Authority approve the MOA with Fleet Services. Mr. Cheliras requested the amount of any mark-up that will be used to determine pricing for goods and services that the Fleet Services provides to the Authority. Vice-Chairman Dixon requested General Counsel to revisit discussions with her counterpart in the City Attorney’s office to determine if the MOA could be more specific regarding pricing terms.
COMMITTEE REPORTS
FBO Committee
Ms. Kennedy reported that the RFP for the new FBO is ready for release and made a motion that the RFP be published on the Authority website and elsewhere as appropriate. Several members requested an opportunity to review the RFP before its release. It was agreed that the RFP would be published and if anyone identified any necessary revisions, the staff would issue and amendment. The motion was duly seconded and passed unanimously.
ENGINEERS REPORT Submitted By Steve Peterson, Talbert & Bright
T-Hangar Pavement Rehabilitation – Phase 1 (Construction)
A final inspection was held the week of November 1st with the contractor and airport management. There are three items remaining on the punch list including re-marking of the centerlines, placing seal coat in the repaired area in front of D7 and addressing some other seal coat areas. After all punch list items have been completed, TBI will move to grant close out tasks including final reimbursements and as-builts.
T-Hangar Pavement Rehabilitation – Phase 2 (Construction)
A pre-construction meeting was held the week of November 1st with Slurry Pavers. An administrative Notice to Proceed has been issued and the contractor is beginning to prepare submittals for review. Due to weather concerns, the start of construction will likely be pushed to the spring.
Runway and Taxiway Lighting Rehabilitation
Work continues with the plans. Talbert & Bright is currently on schedule to have a 90% plans submitted in February 2022. This project is currently shown in FY22 to receive grant funding from the FAA. The project is still scheduled to bid in April 2022.
Maintenance Equipment Storage Building
The design is progressing. The first review package will be submitted by February 2022.
MANAGER’S REPORT
Mr. Schrantz discussed the following:
Mr. Chappell and Mr. McMillan resigned from the Authority. As of November 9th, the Authority now has six members. It is crucial that all members attend the monthly meetings so that the business of the airport can be accomplished.
Mr. Schrantz discussed the repayment of the Bridge Loan to the DOAV. The amount repaid is $76,687.00 and reimbursed the state loan for Easement Acquisition Services.
CLOSED MEETING
Ms. Kennedy made the following motion: I move that the Chesapeake Airport Authority convene in a closed meeting in accordance with Virginia Code Section 2.2-3711(A)(7): to enter into consultation with our legal counsel with briefing by staff and consultants pertaining to actual or probable litigation where such consultation in open meeting would adversely affect the negotiating position of the Authority.
The motion was properly seconded and unanimously passed.
OPEN MEETING
Following the Closed Meeting, the Open Meeting resumed at approximately 8:40 p.m.
Ms. Kennedy moved for adoption of the following resolution: Now, therefore, be it resolved that the board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge: (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting. The motion was duly seconded and a roll call vote to certify the Closed Meeting was taken as follows:
Mr. Benshoff Yes
Mr. Dixon Yes
Ms. Kennedy Yes
Mr. Diederich Yes
Mr. CT Cowling Yes
Mr. Chileras Yes
Members Comments
Mr. Benshoff asked whether members can attend meetings remotely and vote on matters during the meetings. Ms. Poston advised that the Authority policy, which is consistent with the Virginia Code, permits individual members to attend remotely on a limited basis for reasons approved by the chairman and to vote on matters presented during such remote attendance. However, it should be noted that the Authority charter requires that five members of the Authority must be present to constitute a quorum and the affirmative vote of 5 members is necessary for any action.
Vice-Chairman Dixon discussed the need for the Authority to conduct a customer satisfactory survey. Vice-Chairman Dixon would like Mr. Schrantz to look into contacting a survey organization to develop a survey that can be administered. Ms. Kennedy stated that we did have a customer survey up on the airport website for anyone can take.
ADJOURNMENT
There being no further business, the meeting was adjourned at 8:00 pm.
Wynn Dixon
Vice-Chairman