CHESAPEAKE AIRPORT AUTHORITY MINUTES November 9, 2016

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, November 9, 2016 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. CT Cowling called the meeting to order November 9, 2016.

MINUTES
A motion was made and passed unanimously to accept the minutes from the meeting of October 2016.

TREASURER’S REPORT
Mr. Don Britt reported that he inspected the financial statements before the meeting and found them in order. A motion was made, seconded and passed to approve the financial reports for October 2016. Mr. Britt did remind the members that it’s their duty to review the financial information each month and ask questions if they have any.

INVOICES

Mr. Chris Schrantz reviewed the invoice for the month: Overhead Door $1,022.50 (Hangar Door Repairs); Talbert & Bright $78,030.21 (CF6-20), $2,910.00 (AIP6-21); Door Engineering $4,315.96 (Cables); and Branscome $152,431.16 (Pay Request).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2016 included: Stevenson Tractor $1,360.69 (Repairs); Talbert & Bright $6,826.50 (AIP6-21), $45,130.33 (NTA6-20), $33,937.15 (NTA 6-20); Weed Control, Inc $1,463.50 (Weed Control); Branscome $223,965.11 (Payroll request); Austin Electric $1,000.00 (FAA AWOS); 911 Restoration of HR $3,148.64 (FBO repairs); Dixon Hughes Goodman $2,500.00 (Final Audit Billing).

A motion was made, seconded and passed to approve the invoices be paid as presented.

OLD BUSINESS
Annual Disclosure
Ms. Meredith Kennedy asked when these documents will be sent out? Mr. Chris Schrantz stated that it should be out soon and turned in by January 15th.

NEW BUSINESS
None

COMMITTEE REPORTS
STEERING COMMITTEE – Report Discussion
Mr. Brian Miller absent for meeting. Mr. CT Cowling stated that Mr. Chris Schrantz will go through the rest of Mr. Miller’s report and make recommendations to the authority on the remainder of the material.

TALBERT & BRIGHT REPORT Submitted by Talbert & Bright
North Terminal Area Apron Phase I & II
Mr. Steve Peterson stated the contracts have 25 days left. The initial blacktop test strips did not pass but contractor is making adjustments and hopes to have it finished soon.

Mr. Steve Peterson showed the board some renderings of what the NTA site will look like once hangars are put up per our airport layout plan that has been in place for years. Mr. Peterson also discussed the rehabilitation of the pavements on the airport. Mr. Peterson stated that the state has a surplus of funds right now and would be a good time to get the project going.

MANAGER’S REPORT
Mr. Chris Schrantz reported on the following:

Mr. Chris Schrantz discussed the retreat for the members and that it’s to be a team building exercise not a work session.

Mr. Chris Schrantz stated that the letters to the neighbors have gone out about the next phase of the project concerning easements acquisition.

Mr. Chris Schrantz stated that tenants have been notified that the deer hunt will be occurring again on Thanksgiving morning.

Mr. Chris Schrantz stated the next meeting is December 14th and it will be the holiday meeting.

Mr. Chris Schrantz stated that the pump house modification has begun.

Mr. Chris Schrantz discussed the carpet samples and showed them to the members. Mr. Burke Craver discussed having tiles versus carpet. Mr. Chris Schrantz discussed the noise it might create. Mr. Schrantz will consider the tile options. Members discussed redoing the décor and or painting as well.  Mr. Britt recommended that CAA rely upon the expertise of the interior designer for asthetics.

Tenant Comments:
Mr. John Beaulieu stated that Liberty University is closing their facility at Newport News and Horizon is assuming their students.

Mr. Parkman stated that they are working with the 99s in trying to bring a compass rose to the airport. Mr. Parkman stated that they would even donate up to $500 to help in bring this project to the airport. Mr. Parkman introduced the AOPA representative, Mike Bills.

Chairman’s Comments
Mr. CT Cowling stated that he would like to reiterate what Mr. Britt had discussed earlier about the members should review all the financials and ask questions if you have them.

Mr. CT Cowling stated that he would like the budget committee to start working on the budget for FY 2018

ADJOURNMENT

There being no further business, the meeting was adjourned.

CT Cowling
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.