CHESAPEAKE AIRPORT AUTHORITY MINUTES November 14, 2018

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, November 14, 2018 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Chairman Cowling called the November 2018 meeting to order.

MINUTES
A motion was made and passed unanimously to accept the minutes from the meeting of October 2018.

TREASURER’S REPORT
Mr. Britt stated that he found the October 2018 financials to be in order. Mr. Britt made a motion which was seconded and passed unanimously to approve the financial reports for October 2018.

INVOICES

Mr. Schrantz reviewed the invoices over $1,000:

Dixon Hughes Goodman        $1,000, (Audit Billing),
Dixon Hughes Goodman        $1,700, (Final Audit Billing),
Four C Construction               $1,271.10, (LED Lighting Retrofit),
Talbert & Bright                     $7,225.00, (Hangar Site Construction, CS6-49, Inv. 1),
Talbert & Bright                     $13,941.55 (Hangar Site Construction, CS6-49 Inv 4),
Talbert & Bright                     $11,306.70 (Hangar Site Construction, CS6-49 Inv 5),
Parkway Grading                    $82,299.64 (Hangar Site Construction, CS6-49 PR 2),
Parkway Grading                    $94,196.39 (Hangar Site Construction, CS6-49 PR 3),
Weed Control, Inc.                 $1,317.15 (Weed Remediation).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2018 included:

Four C Construction   $1,307.00 (HVAC Repairs MT 6-67),
DEQ                            $1,993.00 (Annual Permit),
JD Miles & Sons         $8,970.00 (Gutter Repairs),
Austin Electrical         $4,269.00 (Runway Edge Lights Regulator FM6-56),
$1,040.00 (AWOS Evaluation MT6-70),
$1,100.00 (Annual AWOS Inspection),
Roof Services             $53,190 (Roof Repairs Partial MT 6-65),
Talbert & Bright         $10,682.47 (Hangar Site Construction CS6-49),
$6,580.53 (Environmental Coordination CS6-50),
$12,596.58 (Hangar Site Construction CS6-49),
$3,290.26 (Environmental Coordination CS6-50),
Land & Coates            $14,775.00 (Batwing MT 6-69),
Parkway Grading        $157,289.22 (Hangar Site Construction CS6-49),
US Bank                      $9,771.83 (Bond Payment),
Dominion Power        $2,172.92 (Utility Bill),
Dominion Power        $1,220.60 (Utility Bill).

A motion was made, seconded and passed to approve payment of the invoices as presented.

OLD BUSINESS
Horizon Aviation 
Mr. Beulieu discussed the outcome of the KNIFA championship event that they sponsored. The event went very well. Mr. Schrantz also discussed the live-stream that he was able to do to get some of the event on u-tube.

NEW BUSINESS
Mr. Diederich discussed the need for a vision statement. A motion was made, seconded and passed to develop a vision statement for the Chesapeake Airport Authority. Mr. Schrantz stated he will contact Suzanne Puryear to hold a retreat to begin developing the vision statement.

COMMITTEE REPORTS
None

TALBERT & BRIGHT REPORT 
Mr. Peterson gave the following report:

CORPORATE HANGAR SITE PREPARATION
The contractor has completed the work for both building pads.  They are currently installing sewer line which should be completed next week.  After that the storm sewer should go in with the curbing, stone and pavement to follow.  The contractor is still tracking to finish at the end of December/beginning of January depending on the weather.  The rain over the last several weeks has slowed them down.

CLOSED SESSION
Motion to convene closed meeting:
The following motion was made, seconded and passed unanimously

I move that the Board of the Chesapeake Airport Authority convene in a closed session, pursuant to the exemptions of Virginia Code Sections 2.2-3711(A)(1) (3)), to discuss the following:

• The assignment, appointment, promotion, performance, demotion, salaries, disciplining or resignation of specific public officers, appointees, or employees of the Authority;
• The disposition of real property of the Authority where discussion in an open meeting would adversely affect the Authority’s bargaining position or negotiating strategy.

A motion was made and seconded and approved to go into closed session.

CLOSED MEETING COMMENCED – 7:30 P.M.

RECONVENE PUBLIC MEETING –7:40 P.M.

Certification of Closed Meeting:
Ms. Kennedy made the following motion which was seconded and passed by roll call vote recorded below:

Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.

ROLL CALL:
Mr. Diederich – Yes
Mr. Morien – Yes
Mr. Cheliras – Yes
Ms. Kennedy – Yes
Mr. Chappell – Yes
Mr. Dixon – Yes
Mr. Britt – Yes
Mr. Craver – Yes

The minutes will reflect that the certification was made by Ms. Kennedy.

Manager’s Report
Mr. Schrantz discussed:

Virginia Aviation Board Meeting is tomorrow, and Mr. Schrantz will be attending

A third-party consultant has been identified to help with the pursuit of the bond to fund new construction in the north terminal. Three options have been identified on how to put the bond together. Jimmy Sanderson will advise as to which option is preferable.

A meeting has been scheduled with Martin Holton and hold discussion on the avigation easement acquisition.

Solar Farm project is being discussed heard at a meeting with the planning commission this evening.

FAA gave guidance on a categorical exclusion. Mr. Schrantz discussed this guidance.

ADJOURNMENT
There being no further business, the meeting was adjourned.

CT Cowling
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings.