CHESAPEAKE AIRPORT AUTHORITY MINUTES November 13, 2013

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

November 13, 2013 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the November 2013 meeting to order at 7:00 p. m.

Welcome to New Authority Member
Mr. Earl Hollowell welcomed the new authority member, Mr. Joseph Love to the authority board.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the October 2013 meeting.

TREASURER’S REPORT
Mr. Mike Lucarelli made a review of the financials and found them to be in order. A motion was made, seconded and passed unanimously to approve the October 2013 financials.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: Builder’s Insulation $2,289.00 (FBO Hangar Repairs); Talbert & Bright $4,952.00 (Easement Acquisition), 21,143.03 (NTA PH I & II); Horton & Dodd $2,547.50 (Surveyors); Pender & Coward $4,251.00 (Deal Property); Thomas Tyre & Associates $3,812.50 (Appraisers). A motion was made, seconded and passed unanimously to approve the invoices for the month of October/November.

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid in October 2013: Talbert & Bright $32,467.07 (Security Perimeter Road), 14,095.35 (NTA PH I & II); Austin Electric $1,694.56 (Battery Backup); US Bank $9,549.33 (Bond); and Dominion Power $1,862.08 (Power).

Litigation Invoices to be paid by the City of Chesapeake: Pender & Coward $5,966.75 (Haynes et al).

OLD BUSINESS
FY 15 OPERATING BUDGET
Mr. Chris Schrantz discussed the operating budget changes that had been determined since the last authority meeting. Combined Aerospace Technologies, our SASO, gave notice that they will be terminating their contract with the authority and will be disbanding their operation due to military obligations. They have paid through the end of their contract as per their contract. Mr. Schrantz also noted that he had opted out of taking the city’s health insurance so that there would not be a health insurance expense for FY 15 and that there would be a surplus in the FY 14 health insurance account. Mr. David Wade discussed that the savings for the health insurance account for FY 15 are to be put into a line item called Reserve. The operating budget is not in its final stage yet and the members discussed different avenues on how to approve the operating budget before the next meeting. It was determined that remaining issues with the operating budget will be discussed in closed session.

FY 15 CAPITAL BUDGET
Mr. Tom Love stated that we had to update the footprint of the airport with the city before we can do anything else. Mr. Steve Peterson handed out two exhibits showing two different ways to build the new FBO building. Exhibit 1 shows the new building tie-ing into the existing building. The main problem with this plan is the gate will have to be relocated, the electrical vault will have to be relocated, and all the cables for all the lights will have to be relocated. These cables run from the apron to the electrical vault. This could cost around $150,000 to do the relocation work. The second page shows us keeping the same footprint and has us maximizing the space that you have, keeping the gate and the vault in the same place and creating an L-shape building. This can still be modified as determined. This is enough to get it to the city to be approved. We also have to present this to the Department of Aviation and FAA to have the ALP updated. This can be done in pen and ink but they would have to weigh in on the project. If we have to move the electrical vault it will not be funded. Mr. Steve Peterson stated that they will update the plan and put it before the authority before submission to the city.

Committee Reports
Marketing Committee
Mr. Brian Miller stated that he has requested the signs for the airport from Public Works, for Hwy 17 and Cornland Road.

Airport Rules & Regulations Review and Update Working Group
Mr. Brian Miller stated that the review is coming along very slowly. Mr. Miller did receive some comments from the tenants. Some tenants are very upset that we might be adding rules but Mr. Miller said he responded to the tenants and let them know that we are looking at how to make the rules better.

TALBERT & BRIGHT
Environmental Assessment Security Access Road
Mr. Steve Peterson stated that they had received some comments from the FAA which they have addressed and are awaiting a response from the FAA.

Off-Airport Environmental Assessment Obstruction Removal
Mr. Steve Peterson stated that a letter has been prepared to the land owners to access their property and is currently being reviewed by the DOAV and the FAA and when everyone has agreed to the letter contents it will be sent to the landowners to get their permission to access their land. While we wait on that review, they are doing everything they can do until they can get on the land. Mr. Joseph Love discussed the Authorities powers granted to the authority to go upon any land by the state code that created the authority. Mr. Chris Schrantz stated that he agrees that the right exists by state code but that he would like to explore additional methods in handling the matter.

Apron Expansion Project
Mr. Steve Peterson stated that they are about 50-60% complete with design and that he had met with the City of Chesapeake today to discuss some items and they hope to submit everything to the airport manager for review in the middle of December so that it can be submitted to the city for their review thereafter.

MANAGER’S REPORT
Kaiser Customer Images
Mr. Schrantz discussed the outcomes of the photo shoot Mr. Kaiser had here last Sunday. Mr. Kaiser stated that the shoot went very well.

Land Access
Mr. Chris Schrantz stated that he met with all the appropriate government entities and discussed how to proceed with getting access to the land that needs to be surveyed. Mr. Schrantz stated that it was determined that a letter would be developed explaining the project, who is involved, what everyone’s role is in the project would be and what the Authority would like the landowner to allow the airport to do to complete the project. Mr. Schrantz hopes to meet with the landowners and try to establish a friendly, neighborly communication between the airport and the landowners.

FAA Master Grant
Mr. Chris Schrantz stated that Mr. Earl Hollowell signed the FAA Master Agreement that will streamline the Airport Improvement Program grant process going forward.

GCO
Mr. Chris Schrantz stated that the GCO is now up and running

JD Miles
Mr. Chris Schrantz stated that they have completed the repairs and we hope to get the maintenance hangar insulation repairs started.

Maintenance Issues
Mr. Chris Schrantz stated that Norfolk International loaned us some frangible sign legs to help us put our signs back up. We will return those sign legs once we have received the ones we have ordered.

Grant Issues
Mr. Chris Schrantz discussed that one of our grants has reached the 90% mark and until all the invoices are in, they will not be reimbursed.

Advertising Issues
Mr. Chris Schrantz stated that he recommends the marketing committee start thinking about the marketing strategy for the airport. Mr. Schrantz met with Sinclair Radio Group to discuss marketing strategies that can help the airport.

Airport Potluck
Mr. Chris Schrantz stated that we are having a potluck here on November 22, 2013 at noon. Please bring a dish and join us if you can.

Tenant Complaint
Mr. Chris Schrantz stated that he has addressed the AWOS issue identified by a tenant and addressed with Mr. Brian Miller.

WSI
Mr. Chris Schrantz discussed the new web based format WSI will be working from. We now have 5 licenses with their change.

AUTHORITY MEMBER COMMENTS
Mr. Brian Miller stated that Norfolk Airport/Landmark is having an open house tomorrow at 430 pm tomorrow.

COMMENTS FROM THE FBO
Mr. John Beaulieu stated that Stafford is pursuing extending their runway to 6,000 feet which means longer runways, more planes, more fuel sold.

Mr. John Beaulieu asked if there was anything we could do to get the city council or city liaison more interested in the airport to help lobby for us in getting action on the access road? Mr. Vince Gordon suggested to Mr. Earl Hollowell that Mr. Hollowell Call Mr. Rick West to see what he can do for the authority.

COMMENTS FROM THE CHAIRMAN
Mr. Earl Hollowell discussed the on-going problem on the construction getting in the way of people coming out to the airport.

Mr. Chris Schrantz stated that Amar Dwarkanath, Deputy City Manager, came over to the airport to meet with him.  Mr. Dwarkanath commented about how hard it was to get out here to the airport and that his arrival was delayed because of the construction. Mr. Dwarkanath stated that he is going to see about getting more signage to point the way to the airport

EXECUTIVE SESSION
Mr. Tom Love made a motion, seconded by Mr. Joe Love to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 1 (discussion of personnel matters) as indicated on Form I attached hereto and made a part hereof.

Mr. Tom Love  a motion, seconded by Mr. W. Vince Gordon and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

Mr. David Wade made a motion that the operating budget be approved with changes being made to remove the line item Reserve and move that amount back to health insurance.  Mr. Wade also made a motion to approve a 3% pay raise in the FY 2015 budget for airport personnel (Assistant Airport Manager and Aviation Maintenance Technician), as recommended. The motions were seconded and passed unanimously to approve the 3 % pay raises for the recommended airport employees as well as the FY 2015 Operating Budget for the Chesapeake Airport Authority.

ADJOURNMENT

There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.


                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.