CHESAPEAKE AIRPORT AUTHORITY MINUTES May 14, 2014

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

May 14, 2014 at 6:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the May 2014 meeting to order at 6:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from both meetings in April 2014.

TREASURER’S REPORT
Mr. Mike Lucarelli made a review of the financials and found them to be in order. A motion was made, seconded and passed unanimously to approve the April 2014 financials.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: Talbert & Bright $3,775.00 (VPDES Permit Preparation); Jennings Lab $2,875.00 (VPDES Permit Preparation); City of Chesapeake $33,284.04 (Stormwater Fees); Cooper Crouse-Hinds $1,376.84 (Lights); Capital One $1,233.05 (Monthly Statement). A motion was made, seconded and passed unanimously to approve the invoices for the month of April/May 2014.

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid in March, April and May 2014: Kaufman & Canoles $1,740.00 (General Matters); Dominion Virginia Power $2,540.73, 1,054.26 (Utility Bills); and US Bank $9,549.33 (Bond).

OLD BUSINESS
Fire Suppression Hook-In Request- John Murrell
Mr. Chris Schrantz stated that the Authority was able to provide Mr. John Murrell a letter signed by the Chairman giving approval for Mr. Murrell to hook into our fire suppression system if needed.

NEW BUSINESS
Nominating Committee Selection
Mr. Earl Hollowell selected Mr. Tom Love and Mr. Herb Perlin to be on the Nominating Committee to determine the slate of officers for the upcoming fiscal year.

COMMITTEE REPORTS
None

TALBERT & BRIGHT
Conditional Use Permit (CUP)
Mr. Steve Peterson stated that they have almost completed the application, draft will be submitted to Chris soon and the authority and then it will be sent off to the city for their review.

North Terminal Area Project (NTA)
Mr. Steve Peterson stated that they are waiting on the FAA’s comments. The project is not going to construction until the next fiscal year. We don’t have to start bids until then. Mr. Peterson stated that the FAA representative should be encouraged to wrap it up as soon as possible.

Obstruction Removal
Mr. Steve Peterson said they are waiting on the results from our legal counsel before they can proceed with this project.

MANAGER’S REPORT
Fire Suppression Yearly Inspection
Mr. Chris Schrantz discussed the results of the inspection, to include the problems with the ditch being clogged up with debris, and VSC’s recommendations.

AC Units
Mr. Chris Schrantz discussed that the airport had to replace two of the three compressor pumps last week. The vendor recommended we go to a different system because the current system needs in Freon will be unavailable after next year.

VPDES Permit (Wastewater Treatment Plant)
Mr. Steve Peterson stated that they have finished the application and the airport has submitted the application on time.

Airport Credit Card
Mr. Chris Schrantz stated that we now have an airport credit card through the Bank of Hampton Roads.

Grassfield Manor Rezoning
Mr. Chris Schrantz stated that will be a meeting the next day with Grassfield Manor lawyers and our legal counsel, as well as, the chairman to discuss the airports concerns with their project. Mr. Tom Love stated that we need to make sure that we have air rights and a deed restriction on each lot.

Seasonal Hire
Mr. Chris Schrantz stated that he has put in a call to the coordinator for the ROTC at Grassfield High School to see if he has anyone interested in coming out to do the summer work.

Sign Lights and Fixtures
Mr. Chris Schrantz stated that we have received our lights for the year.

Mediation Hearing – RPZ5 (Runway Protection Zone)
Mr. Chris Schrantz stated that the hearing has been set for 26th of August.

Capital Improvement Program (CIP)
Mr. Chris Schrantz stated that the FAA was able to shift projects in the out-years to accommodate the delays we have encountered with the RPZ5 project.

Ramp Recoating and Seal-Coat Project
Mr. Chris Schrantz stated that he is trying to get that moving this fiscal year, if possible.

Remote Communications Outlet Request (RCO)
Mr. Chris Schrantz stated that he has sent in an official request asking for a RCO.

Oil and Water Separator
Mr. Chris Schrantz discussed his inspection of the oil and water separator and that the results were that it was in good shape and doesn’t need any attention at this time.

Request for rezoning
Mr. Chris Schrantz stated that they city has had another request for rezoning in the area of Vincek and Shillelaghl roads, and the developers called and asked us if we had any noise contour data that they could have. We sent them the data they needed.

Verizon Service Interruption
Mr. Chris Schrantz stated that we had problems with the phones last week for about 5 days.

Security Update
Mr. Chris Schrantz stated that we have sent back our comments to CTI Consulting, so that they can complete the state snapshot that the DOAV has commissioned.

Domain Name
Mr. Chris Schrantz stated that we were able to renew our domain name for another year.

Quarterly NAV AID
Mr. Chris Schrantz stated that we have passed our inspection

AWOS
Mr. Chris Schrantz stated that we are having trouble with the AWOS display. Austin Electric is supposed to come out to repair the problem.

VAOC Conference
Mr. Chris Schrantz stated that he and Mr. Earl Hollowell attended the conference last week. Mr. Schrantz discussed the new technology and software that was brought up at the meeting.

The board members discussed the encroachment around the airport as a result of all these rezoning requests that are being submitted to the city. Mr. Chris Schrantz stated that he has been in touch with the planning and rezoning personnel and has voiced the airport’s concern about the encroachment.

Mr. Chris Schrantz stated that we are working to get out empty hangars filled.

Mr. Earl Hollowell discussed the need for the board to make a greater effort to work with our liaisons on city council to help us with the rezoning request issues.

Mr. Brian Miller stated that he thought it was a good idea if Mr. Schrantz or Mr. Hollowell would call our liaisons and try to have lunch with them once a month or once a quarter to bring them up to speed on the airport needs.

Mr. Tom Epley stated that he won’t be at his last meeting but thanked the board and stated that he had enjoyed serving and learning about the airport.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.