CHESAPEAKE AIRPORT AUTHORITY MINUTES May 13, 2015

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, May 13, 2015 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the May 2015 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting of April 2015.

TREASURER’S REPORT
Due to Mr. Michael Lucarelli and Mr. Vince Gordon not being present at the meeting to recommend approval of the financials for April, the motion to approve was tabled until next month.

INVOICES

Mr. Chris Schrantz went over the invoices for the month: City of Chesapeake $33,284.04 (Stormwater Fees); Talbert & Bright $7,047.68 (CS6-43), $7,496.36 (CF6-19), $1,526.82 (CS6-45), $1,727.00 (FBO Facility Study); and Stevenson Tractor $1,388.03 (Truck AC Repair).

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid 2015: Talbert & Bright $1,908.53 (CS6-45) and Kaufman & Canoles $1,700.00 (Legal Services DEQ); US Bank $9,768.61 (Bond); Dominion Virginia Power $2,099.95 (Utilities); Turf & Garden $1,509.60 (Herbicide).

A motion was made, seconded and passed 6 to 1, with Mr. Miller voting no to paying Talbert & Bright Bill $1,727.00 (FBO Facility Study) to approve the invoices for the months of April/May 2015.

OLD BUSINESS
COMMITTEE REASSIGNMENT DUE TO VACANCIES:
Chairman Hollowell will not reassign remaining committee vacancies before July.

FACILITY CONCEPT STUDY – DESIGN –
Recommendation:  C.T. Cowling reported the results of his research and recommended that “Example 1” or “Connected Building” option of the facility concept design options be developed.  There was considerable discussion about the 3 designs proposed by Price Studios.  In example 1, a facility is developed under the pretense of being connected to the existing terminal.  In example 2 and example 3, the facility is developed as a stand-alone structure. Questions from Authority members to Mr. Cowling addressed the advantages of a connected building.  Questions from Authority members to Mr. Cowling addressed advantages of a disconnected building.  Mr. Beaulieu made argument for the Connected Building concept.  When asked about the disadvantage of the “Disconnected Building”, Mr. Beaulieu expressed that he would be reluctant to lease space in a disconnected building.  Mr. Brian Miller expressed concern over the involvement of the Authority in building any new facility stating that it is not a function of government to provide buildings for (“enable”) businesses.  Mr. Cowling made the recommendation to proceed with developing “Example 1” and Chairman Hollowell called for a vote.  The Proposal carried 3-2 Mr. Cowling, Mr. Britt, Mr. Craver (yes); Mr. Miller, Ms. Kennedy (no) with Chairman Hollowell and Mr. Cheliras abstaining.

TV
Ms. Kennedy made a motion to cap the cost of a new “Smart TV” for the conference room at $1500.  Mr. Britt seconded the motion.  Motion passed unanimously.

NEW BUSINESS
Nominating Committee
Chairman Hollowell assigned the 2015 nominating committee as Mr. Burke Craver and Mr. C.T. Cowling.

PANEL OF PHYSICIANS
The panel of physicians was presented to the Authority.  Mr. Craver made a motion to accept panel of physicians as presented.  Motion seconded by Mr. Cowling.  Panel of physicians accepted unanimously.

TALBERT & BRIGHT
Off-Airport Easement Acquisition/Obstruction Removal EA
Mr. Steve Peterson stated that as reported last month we have the USACE Jurisdictional Determination.  Our environmental engineer is working on the reports that we will need to finalize the EA and then be able to submit to the Authority and FAA for review.  It is taking some time but should be ready in the next 45-60 days.

North Terminal Area Apron Phase I & II
Mr. Steve Peterson stated that as reported last month we have been working on the comments received from the City of Chesapeake.  Those revisions are complete and the plans will be resubmitted this week.  The schedule moving forward is to advertise at the end of the month, have grant applications in to the FAA and DOAV by July 2nd and then hopefully start construction sometime in September. 

Stormwater Pollution Prevention Plan (SWPPP), Spill Prevention Control and Countermeasure Plan (SPCC) and Oil Discharge Contingency Plan (ODCP) Update
Mr. Steve Peterson stated that he had met with the airport manager last week and reviewed the documents.  Only minor changes are needed.  Those documents should go out by the end of the week for the airport to implement and become the active documents for the airport.

MANAGER’S REPORT
Crack fill project has commenced.  Coordination efforts were extensive to minimize impacts to tenants. Striping Project is scheduled to get under way the first week of July.

No tenant comments

Chairman has no comments

EXECUTIVE SESSION 
Mr. Burke Craver made a motion, seconded by Mr. Brian Miller to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 3 (Consultation with Legal Counsel regarding specific legal matters) as indicated on Form I attached hereto and made a part hereof.

Mr. Burke Craver made a motion, seconded by Mr. Brian Miller and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

ADJOURNMENT
There being no further business, Mr Craver made a motion to adjourn seconded by Mr. Miller.  Motion passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.