CHESAPEAKE AIRPORT AUTHORITY MINUTES March 9, 2011

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

March 9, 2011 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Lee Lowder declared a quorum present and called the March 2011 meeting to order at 7:00 p. m.

DELEGATE BARRY KNIGHT
Mr. Lee Lowder introduced Delegate Knight to the board. Mr. Lowder discussed the fact that Franklin decided not to let the Navy use their airport. Mr. Lowder suggested that we put together a RFP that has the criteria that we could live with and then put it before
City Council for their input.

He explained that, if we can come up with a RFP that we can live with and submit it to the Navy, maybe we will be able to develop some common ground that the airport and the Navy could work within.

Delegate Knight discussed a bill they had passed to help airports clear some tree obstruction on approach areas. He also discussed the Navy’s RFP request and suggested that the airport really put some serious thought in putting together a RFP for the Navy. He stated that he believed if the Airport and the Navy could come up with an agreement for their use of the airport; it would be a great financial boom for the Airport and the City of Chesapeake. Delegate Knight also discussed Oceana NAS and the efforts to keep that base in Virginia Beach. Support of Oceana NAS is not only good for the city of Virginia Beach; it is also good for Chesapeake, as a number of people that utilize that base live in Chesapeake.

Delegate Knight then answered a number of questions from the board. The deadline for filing the RFP is April 29, 2011. Mr. Powell suggested that the Navy indemnify us against any litigation. A motion was made that Mr. Lowder and Mr. Love get together and prepare a proposal for submission to the navy that will meet the airport requirements; it was seconded and passed unanimously. Mr. Craver stated that we need to make sure that the FBO and SASO are on board with this proposal.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the February 2011 meeting.

TREASURER’S REPORT
Mr. Burke Craver, Finance Committee member, stated that he did review the financials that were prepared for this meeting and any questions he had were satisfactory answered. Mr. Love discussed the percentages in relation to the budget and actual numbers. Mr. Joe Love suggested that we start using the end of the month as the cut-off for the financial review. Mr. Love discussed the account receivables. Everything is in good shape. A motion was made, seconded and passed unanimously to accept the financials for the month of February/March 2011

INVOICES
Mr. Joe Love went over the invoices for the month: Talbert & Bright $1,314.25, 1,759.75 (Fire Suppression), $3,254.35 (Obstruction Removal), $5,132.95 (Land Acquisition); Sitework South $42,056.50 (Pay Request); US Bank $2,000 (Bond Administration). A motion was made, seconded and passed unanimously to accept the treasurer’s report and the invoices for the month of February/March 2011

OLD BUSINESS

SELECTION OF AUDIT SERVICES FIRM
Mr. Burke Craver discussed the selection process for the audit services firms that had submitted RFP’s. The committee rated the proposals, eliminated the bottom three and interviewed the top two, Goodman & Co. and Cherry, Bekaert & Holland, both of which were considered to be fully qualified. After completing the interviews, the committee selected Goodman & Co, based primarily on their familiarity with the Airport and their having submitted a lower quote for services. Mr. Craver stated that the recommendation of the committee was to retain Goodman & Co. Mr. Lee Lowder thanked the committee for the time they spent on this project. A motion was made, seconded and passed unanimously to accept the recommendation of the committee.

NEW BUSINESS

APPROVE WORKERS COMP PANEL OF PHYSICIANS
Mr. Joe Love discussed the panel that is available for the workers compensation. A motion was made, seconded and passed unanimously to accept the recommended panel for use with worker’s compensation.

NAVY RFP FOR USE OF AIRPORT
Mr. Lee Lowder stated that we have already discussed the RFP earlier.

TIDEWATER FLIGHT CENTER SASO AGREEMENT
Mr. Joe Love reminded the Authority that the SASO Agreement with Tidewater Flight Center expires in April and stated that Mr. Andy Johnson had delivered a letter stating that he would like to renew his SASO Agreement and that he would also like to become a two-function FBO with the second function being aircraft maintenance.

Mr. Love state that he had responded to Tidewater with a letter detailing the application process and the appropriate minimum standards of the Airport. Mr. Love recommended that the FBO committee review the application when it has been submitted.

Mr. Andy Johnson discussed what they plan to do to accomplish their goals. Mr. Lowder reminded Mr. Johnson that he must make sure that his application is concise and complete for their review. Mr. Love recommended that the authority be prepared to approve a month to month extension on Mr. Johnson’s SASO agreement in case a full agreement had not been concluded by the next meeting in April.

TALBERT & BRIGHT
SILVICULTURE (OBSTRUCTION REMOVAL
The contractor is still on shutdown due to poor site conditions. It is expected that they will be back to work some time in April. The contractor will continue to check the site to see when it will be dry enough to start back.

LAND ACQUISITION (RPZ RW 5 APPROACH
The appraiser, Thomas Tye, is continuing to work on the appraisal and is expected to complete his work in the next 30 days. Mr. Tye has had discussions with the city zoning office and there is some concern that the limited amount of road frontage on the Chopt Poplar Farm parcel (across West Road) may become an issue. Before the appraisal is submitted to the review appraiser, Alex Grice, Talbert & Bright will set up a meeting with Mr. Joe Love and other interested parties to go through the appraisal and review the initial findings.

FIRE SUPPRESSION (PHASE I – WATERLINE EXTENSION
The work started on February 7, 2011 and was substantially completed on February 25, 2011. The line was tested and passed without problems. The last phase of work will be final seeding and mulching. A final inspection will be coordinated with the Virginia Department of Aviation in order to initiate project close out.

CHAIRMAN’S REPORT
Mr. Lee Lowder discussed the ongoing effort to obtain an agreement for the use of the road by Mr. Holton. Mr. Lowder recommended that we take the formal document that Mr. Powell has prepared and try to simplify it. Mr. Powell recommended a simple letter of agreement granting the easement to Mr. Holton. Mr. Kevin Hubbard stated that he uses the road all the time because he is a member of the Hunt Club. Mr. Hubbard stated that the Hunt Club maintains the road. Mr. Lowder would like the letter completed and signed in the next 30 days. A motion was made, seconded and passed with Mr. Hubbard abstaining, that Mr. Powell prepare a simplified letter of agreement and that it be signed in the next 30 days.

Mr. Lee Lowder stated that he doesn’t believe that we will be able to come to an agreement with the Navy about their use of the airport; however, he does believe that we should make the effort to try to come up with something to propose to the Navy.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

 
Leander M. Lowder, III
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.