CHESAPEAKE AIRPORT AUTHORITY MINUTES March 8, 2017

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, March 8, 2017 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Chairman Cowling called the meeting to order March 8, 2017.

RRMM Presentation
Mr. Maddox and Ms. Butler presented their different design options for the renovation for the airport terminal. Ms. Butler showed the different samples that she had for the different design options.

99s Presentation
Mr. Parkman introduced Connie Jones and Victoria Hodges. They gave a presentation discussing the 99s and their events and installing a compass rose.

MINUTES
A motion was made and passed unanimously to accept the minutes from the meeting of February 2017.

TREASURER’S REPORT
Mr. Craver gave the treasurer’s report because Mr. Britt couldn’t be at the meeting. Mr. Craver said Mr. Britt looked over the financial statements before the meeting and found them in order. Mr. Craver made a motion for approval. A motion was made, seconded and passed to approve the financial reports for February 2017.

INVOICES
Mr. Schrantz reviewed the invoices for the month: Oessco $1,165.85 (Fuel Filters); Talbert & Bright $2,004.90 (NTA 6-20), $3,549.10 (CS 6-46); and Austin Electric $1,100.00 (FAA Inspection).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2017 included: VSC $30,690 (Pump House Repairs); Talbert & Bright $8,339.95 (CS6-46), $45,060.37 (CF6-20); Branscome $52,500.87 (Pay Request 1), $518,430.43 (Pay Request 2).

A motion was made, seconded and passed to approve payment of the invoices as presented.

OLD BUSINESS
Mr. Cowling stated that he wanted to table the discussion on the hats to another time.

NEW BUSINESS
Public Comment Policy
Mr. Cowling tabled the discussion on the new policy until the next meeting.

COMMITTEE REPORTS
None

TALBERT & BRIGHT REPORT
Mr. Schrantz read the report submitted by Talbert & Bright. Contractor is completing the punch list and will coordinate with the FAA and State to finalize the closure of the grant.

MANAGER’S REPORT
Mr. Schrantz reported on the following:

Pump House Modification
Mr. Schrantz stated that the modification was complete but there was a failure in the heat exchanger and are waiting a replacement part.

PAPIS
Mr. Schrantz stated the PAPIs were put out of service when the FAA did their flight check to certify our ILS. They will be back out again tomorrow to test it again.

Roof Estimates
Mr. Schrantz stated that they roof estimates are scheduled for the next couple of days. Any projects that the Authority want to participate in must be submitted by March 31st to be put before the board in May.

Capital Projects
Mr. Schrantz discussed the upcoming capital projects and proposed costs. Mr. Craver made a motion to pursue the projects, as discussed by Mr. Schrantz it was seconded and passed.

Member’s Comments
Mr. Dixon asked what the chairman thought about the Compass Rose request? Mr. Cowling stated that he likes it. Mr. Dixon stated that he would like to make a motion that we participate with the 99s in creating the compass in conjunction with EPIX and their donation of $500 and Horizon Aviation and their donation of $500, it was seconded and passed.

Ms. Kennedy would like the flight planning room decluttered.

Mr. Cowling discussed the committee assignments and the definitions developed for each committee. Ms. Posten will have it ready for next meeting.

Mr. Cowling thanked the members for their work for the authority.

EXECUTIVE SESSION
Mr. Gordon moved that the Authority convene in a closed meeting pursuant to Section 2.2-3711. A. 5. for discussion of a prospective business or the expansion of an existing business where no previous announcement has been made of the interest of the business in locating or expanding its facilities in the community. The motion was duly seconded and approved unanimously.

CLOSED MEETING COMMENCED – 8:00 P.M.

RECONVENE PUBLIC MEETING – 8:20 P.M.

Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.

ROLL CALL:

Chairman Cowling             Yes
Mr. Dixon                           Yes
Mr. Craver                          Yes
Ms. Kennedy                      Yes
Vice Chairman Gordon       Yes

ADJOURNMENT

There being no further business, the meeting was adjourned.

CT Cowling
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.