CHESAPEAKE AIRPORT AUTHORITY MINUTES March 18, 2015

The rescheduled regular meeting of the Chesapeake Airport Authority was held on Wednesday, March 18, 2015 at 7:37 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the March 2015meeting to order at 7:37 p. m.

EXECUTIVE SESSION
Mr. Brian Miller made a motion, seconded by Mr. Vince Gordon to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 7 (Consultation with Legal Counsel regarding specific legal matters) as indicated on Form I attached hereto and made a part hereof.

Mr. Vince Gordon made a motion, seconded by Mr. Brian Miller and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting on January 2015.

TREASURER’S REPORT
Mr. Don Britt filling in for Mr. Mike Lucarelli, stated that he has found the financials to be in order. After discussion among the members, a motion was made, seconded and passed unanimously to approve the January/February 2015 financials.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: Talbert & Bright $1,908.53 (CS6-45, Inv. 3), $11,059.25 (Facility Concept Study), $4,002.02 (SWP3, ODC, SPCC), $11,881.63 (Facility Concept Study), $5,783.71 (Easement Acquisition); Cintas $2,910.40 (Janitorial Services); A. Artis $4,385 (Treatment Plant); Univar $1,112.50 (Treatment Plant); Pender & Coward $3,598.85 (Deal Property); Dominion Virginia Power $4,130.34 (Power); and Berkeley Mid-Atlantic $5,729.00 (Quarterly Insurance).

Mr. Wesley Warren, engineer for our treatment plant, discussed the problems that the treatment plant has been having in meeting the lab testing standards required by DEQ. Mr. Warren discussed the different solutions that he has tried to correct the problems to even cleaning out the treatment plant and starting over which required A. Artis to haul waste away from the treatment plant.

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid 2015: Talbert & Bright $15,933.58 (FBO Facility Study); $15,575.90 (AIP 6-19 Inv. 9); $3,365.85 (SWPPP, SPCC, ODC) and US Bank $1,100.00 (Bond Admin Fee).

A motion was made, seconded and passed unanimously to approve the invoices for the months of January, February and March 2015.

OLD BUSINESS

NEW BUSINESS
Review and approval of operating budget.  Review of Capital Budget (if ready)
Tabled until closed session.

Facility concept options direction (vote)
Mr. Chris Schrantz summarized Mr. CT Cowling email to the authority. Mr. Cowling couldn’t be here tonight. Mr. Cowling would like everyone’s input on the space planners suggested designs. Mr. Cowling recommends Option #1. Mr. Earl Hollowell is tabling the vote on the facility concept option until next meeting.

Mr. Brian Miller discussed his concerns over whether we should be building the FBO facility.

Mr. John Beaulieu discussed his concerns about growing the airport and the options the airport could follow.

Mr. Don Britt stated that he had talked to the city manager and that he was interested in talking with the airport and that he might have some ideas that might on how to grow the airport.

Mr. Chris Schrantz discussed the budgeted debt service and its relationship to our adopted budget for the last three years and the city’s contribution to the airport.

Committee re-assignments due to vacancies (capital development and steering and security)
Mr. Earl Hollowell stated that he would like Don Britt to sit on the capital development committee for the remainder of the term.

The other committees are tabled pending induction of new authority members.

COMMITTEE REPORTS
Rules and Regulation
Mr. Brian Miller discussed the hangar usage policy that was written in September 2014, and that he discussed the policy with the FAA, and Mr. Miller was told that the policy in its final form is going to be in a common sense approach and would address all the complaints that they had received concerning the original policy.

Ms. Meredith Kennedy asked about the status of the TV. Mr. Chris Schrantz stated that he would like a cap put upon the purchase on a suitable TV and guidance on the authority on what they want. The purpose for the TV would be to show presentations. A suggestion was made that instead of a smart TV, we should get a smart board. Mr. Schrantz pointed out that it was cost prohibitive in relation to the purpose that had been determined.

TALBERT & BRIGHT
Off-Airport Easement Acquisition/Obstruction Removal EA
Mr. Steve Peterson stated that we received the USACE Jurisdictional Determination and we are now doing the final report of our environmental assessment for the FAA which should be completed by April.

North Terminal Area Apron Phase I & II
Mr. Steve Peterson stated that they are waiting on comments from the city to begin finalizing the plans.

Stormwater Pollution Prevention Plan (SWPPP), Spill Prevention Control and Countermeasure Plan (SPCC) and Oil Discharge Contingency Plan (ODCP) Update
Mr. Steve Peterson stated that Mr. Chris Schrantz is still reviewing the documents and hope to have them finalized in a couple of weeks.

MANAGER’S REPORT
Snow Events
Mr. Chris Schrantz stated that the airport was closed for 30 hours for the first snow event and closed for 7 hours for the second snow event. Mr. Schrantz stated that Mr. Ray LaFond and some of his crew helped during the snow event with the plowing. Mr. Schrantz thanked Mr. LaFond for his help.

Chairman’s Comments
Mr. Earl Hollowell stated that he had watched the council workshop last night and heard that they are going to try to do 8% of residential building while they are putting together the Dominion corridor study. Mr. Hollowell stated that we need to start talking to people and businesses to remind them of what we have to offer.

Mr. Earl Hollowell acknowledged Mr. Tanner Cheek at the meeting. He has an application in to sit on the authority.

EXECUTIVE SESSION
Mr. Vince Gordon made a motion, seconded by Mr. Brian Miller to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 4 and 5 (Concerning the protection of privacy of personal matters, Concerning a prospective business where no previous announcement has been made or expansion) as indicated on Form I attached hereto and made a part hereof.

Mr. Brian Miller made a  motion, seconded by Ms. Meredith Kennedy and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

Mr. Vince Gordon made a motion that Mr. Chris Schrantz will receive a $2,000 bonus from FY 15 funds and pay raises for FY 16 will remain flat until the authority finds out what the City of Chesapeake is going to do for their employees and for approval of the FY 16 Operating Budget. The motion was seconded and passed unanimously.
 
ADJOURNMENT

There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.