CHESAPEAKE AIRPORT AUTHORITY MINUTES March 14, 2012

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

March 14, 2012 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Kevin Hubbard declared a quorum present and called the March 2012 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the February 2011 meeting.

TREASURER’S REPORT
Mr. Burke Craver stated that he had reviewed the financials and found everything to be in order. A motion was made and passed unanimously to accept the Treasurer’s report.

INVOICES
Mr. Joe Love went over the invoices for the month: Austin Electric $1,120.00 (MALSR Light lane Cabinet); Talbert & Bright $1,973.76 (Land and Easements), $6,563.13 (Coastal Zone/Wetlands); Dominion Virginia Power $5,543.63 (Installation); City of Chesapeake $2,711.98 (Fuel); Crouse-Hinds $2,457.92 (Light Masterboards). A motion was made, seconded and passed unanimously to approve the invoices for the month of February and March 2012.

OLD BUSINESS
CLH/Huntclub Agreement
Mr. Kevin Hubbard stated that an agreement has been reached and signed on the issue associated with the access road.

NEW BUSINESS
Cox Communications
Mr. Joe Love stated that our current IT provider will have to stop providing services due to rising costs. Mr. Love stated that Horizon Aviation, EPIX Aviation, The Kennedy Company and Bay Concrete, have asked Cox Cable to provide a quote on the bundling of the services we need. Cox Cable requires a 5 year contract to help recoup the costs of putting cable out here. Mr. Love discussed the fees associated with this move. A motion was made, seconded and passed unanimously to approve signing a 5 year contract with Cox Communications for the services discussed.

TALBERT & BRIGHT
North Terminal Wetlands Credits
Mr. Steve Peterson stated that the invitation for bid on the additional acreage was completed and we should get the prices back from the mitigation company on April 6th. Then we will be able to evaluate the financial end of that in relation to the grant.

Perimeter Road
Mr. Steve Peterson stated that the environmental assessment fieldwork has been completed. We are waiting on a determination from the Corps of Engineers.

Land Acquisition
Mr. Steve Peterson still waiting to hear back from the attorneys. Mr. Joe Love asked Mr. Bob Powell to discuss why he couldn’t represent the board in regards to the Deal property. Mr. Love stated that Mr. Mike Ornoff should be considered to take over in representing the board in this matter. Mr. Love stated that funds for this scope of work have been used up. Mr. Love stated that he will have to get with the FAA and DOAV to figure out what funds will be used to complete this acquisition. Mr. Powell discussed where the negotiations stand at this time.

Silviculture Project
Mr. Steve Peterson stated that we are still waiting to hear back from the FAA on the survey that was completed. The project itself is closed, but the grant is still open until that is complete.

Fire Suppression
Mr. Steve Peterson discussed the status of the project. Last week they had some problems with the pump test. Mr. Peterson discussed the problems that were encountered. Mr. Peterson stated that the contractor will be working on the solution to these problems.

AIRPORT MANAGER’S REPORT
Glide slope/MALSR/Camera
Mr. Joe Love stated that these problems seem to be tied to the upgrade of power to the airport by Virginia Power. Mr. Love stated that they will be putting a monitor on their power going into our electrical vault and the state is putting a monitor down at the glide slope shack itself to try and determine where the problem is coming from. Mr. Love stated that the problems with the MALSR may also be associated with the problems with the glide slope as well as the fact that we have lost some security cameras during this time. The MALSR repair will be covered primarily by insurance for $24,000.

Airport Sign
Mr. Joe Love stated that Frank Williams’s project is still working out some problems with the city and hope to have them resolved in the next 10 days.

Customer Appreciation Day
Mr. Joe Love discussed having this even again on April 28. Mr. Love will proceed with getting this set up.

Employee Status
Mr. Joe Love stated that Jay has been out sick this week and he hopes to have him back soon.

Engineering Consultant RFP
Mr. Joe Love stated that we have to advertise for our consultant services this year to meet the state requirement to do this every two years. Mr. Love will begin working on that. We have to advertise and consider other proposals for this position.

VAOC
Mr. Joe Love stated that he and Mr. Earl Hollowell will be attending the Spring Workshop towards the middle of April this year.

EXECUTIVE SESSION
Mr. Vince Gordon made a motion, seconded by Mr. Tom Love to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 7 as indicated on Form I attached hereto and made a part hereof.

Mr. Julian Jackson a motion, seconded by Mr. Vince Gordon and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

Mr. Burke Craver stated that the FBO committee recommends that the authority accept the agreement in principle between the authority and EPIX, Aviation as presented. A motion was made, seconded and passed unanimously to approve this agreement in principle. Mr. Kevin Hubbard stated that this agreement should be going to the attorney for development of the lease agreement that meets all the mandatory terms and conditions from the agreement in principle

Mr. Kevin Hubbard asked Mr. Earl Hollowell to oversee the next meeting as he will be on vacation.

ADJOURNMENT

There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

 
Kevin Hubbard
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.