CHESAPEAKE AIRPORT AUTHORITY MINUTES March 12, 2014

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

March 12, 2014 at 6:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the March 2014 special meeting to order at 6:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from both meetings in January 2014.

TREASURER’S REPORT
Mr. Mike Lucarelli made a review of the financials and found them to be in order. A motion was made, seconded and passed unanimously to approve the January/February 2014 financials.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: City of Chesapeake $2,120.00 (NTA PH 1 & 2 Review Fee); Talbert & Bright $90,300.25 (NTA PH 1 & 2 Inv. 6) $2,845.25 (EA), $5,690.50 (EA); Austin Electric $2,527.30 (MALSR Repair), 1,254.90 (Modify ODALS), 3,160.98 (PAPI Masterboard); and Pender & Coward $19,779.25 CAA v. REIT). A motion was made, seconded and passed unanimously to approve the invoices for the month of February/March 2014.

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid in December 2013, January, February and March 2014: Talbert & Bright $2,845.24 (EA Easement); US Bank $1,000 (Trustee Fee); Progressive Insurance $1,414.00 (Annual Insurance) Dominion Virginia Power $2,992.96, 1,343.74, 3,620.17, and 2,736.46 (Electricity); US Bank 9,549.33, 9,549.33 (Bond Payments); and Suburban Propane 1,094.66 (Propane).

OLD BUSINESS
Security Update
Mr. Chris Schrantz stated that we did receive a draft document and that it is being reviewed now. Mr. Schrantz stated that there are some problems with the document and once the corrections are made the document will be sent back for review

COMMITTEE REPORTS
Rules and Regulations Committee
Mr. Brian Miller stated that he and Mr. Mike Lucarelli have completed a draft copy and have sent it out for review and comments. Hopefully, they will have a draft that can be put out for public comment soon.

Marketing Committee
Mr. Brian Miller discussed a marketing effort that he would like to begin. Mr. Miller would like to determine who our customers are. Mr. Vince Gordon asked Mr. Chris Schrantz to work with Mr. John Beaulieu to develop a profile on who uses the airport.

Mr. Brian Miller discussed a recent visit to another airport that had issued a NOTAM about animals possibly being on the runway. Mr. Miller wondered if we should be doing that as well and if not are we subjecting ourselves to possible liability. Mr. Chris Schrantz will check with our insurance agent about the liability. Mr. John Beaulieu stated that the airport does have a kill permit. Mr. Schrantz discussed the Canada Geese we have been having trouble with and how he and Mr. Dan Bigley, our maintenance technician, have been handling that. Mr. Schrantz stated that the facilities directory does mention animals and birds as a hazard.

NEW BUSINESS
ACIP UPDATE
Mr. Chris Schrantz stated that the update is due the first of April. Mr. Schrantz stated that he and Mr. Steve Peterson of Talbert & Bright are trying to set up a meeting with Scott Denny of the DOAV to discuss any updates or changes that need to be made.

REZONING APPLICATION FOR GRASSFIELD MANOR
Mr. Chris Schrantz discussed the airport’s response to the rezoning application. The land seems to line up with our runway and is about 1.7 miles at the end of our runway. Mr. Robert Powell has been in contact with the property owners and they have been discussing the problems with their lawyers. Mr. Vince Gordon asked that Mr. Schrantz keep them up to date on this situation. Mr. Hunter Old stated that he has not heard back from the developers at this time.

FIRE SUPPESSION HOOK-UP REQUEST FROM JOHN MURRELL
Mr. Chris Schrantz discussed the request from Mr. John Murrell of Quality Enterprises to hook into our fire suppression system to satisfy the fire department requirements in relation to his land and the construction that is going to take place on the land if needed. Mr. Chris Schrantz introduced Mr. John Murrell. Mr. John Murrell discussed his need for the fire protection system that is requested by the fire department. Mr. Murrell asked if the Authority would give him a letter stating that he will be allowed to hook into our system as needed. Mr. Earl Hollowell reminded the members that Mr. Murrell will also become one of our sewer system customers. Mr. Herb Perlin stated that we should make sure that we are not subject to any additional requirements from the fire department if we accept the request. Mr. Vince Gordon asked Mr. Schrantz to contact the fire department to determine what is needed to accomplish this goal for Mr. Murrell. Mr. Murrell stated that they are looking at a June timeframe to complete our plans. Mr. Gordon asked Mr. Schrantz to contact our attorney and run the request through them to determine any liability that may arise from this agreement.

TALBERT & BRIGHT
Environmental Assessment Security Access Road
Mr. Steve Peterson stated DEQ is still reviewing the submissions.

North Terminal Area Apron Phase 1 and 2 Expansion Project
Mr. Steve Peterson stated that the submission to the City of Chesapeake has been reviewed. They sent back some comments that Talbert & Bright are now addressing.

MANAGER’S REPORT
Dominion Corridor Study
Mr. Chris Schrantz attended a meeting of the Dominion Corridor Study. Mr. Schrantz discussed the items that the airport is interested in to include high speed internet, our water problems with our shallow well, and our issues with encroachment and how we can guard against that.

City Attorney Meeting
Mr. Chris Schrantz discussed his meeting with Ms. Jan Proctor, the city attorney. Mr. Schrantz gave Ms. Proctor updates on our litigation and discussed some of the issues we have at the airport that were mentioned at the Dominion Corridor Study.

Storm Event Update
Mr. Chris Schrantz stated that we were able to take care of the snow that we had and that he wanted to publicly thank Dan Bigley, our maintenance technician for doing such a great job during the storms. Mr. Schrantz stated that Mr. Martin Holton even called Dan Bigley to offer his equipment to help with snow removal.

Fence Repairs
Mr. Chris Schrantz stated that the fence has some area in need of repairs. Mr. Schrantz said that he would be able to get an 80% grant to assist in the repairs.

Chairman’s Comments
Mr. Earl Hollowell discussed a fly-in for the airport. Mr. Brian Miller stated that we should encourage a fly-in with something unique to offer the pilots to get them over to the airport. Mr. Hollowell mentioned that we have had catered events here before and that we should begin planning on doing it again.

FBO Comments
Mr. John Beaulieu stated that he agrees that we do not have the type of internet connection that we need. Mr. Beaulieu also agreed that the water is a big issue and needs to be addressed. Access to the airport from 17 still needs to be addressed because of the construction projects going on. To get more corporate business here has to be addressed. Mr. Brian Miller asked if we have a priority list of projects that the members can use to lobby to work on these issues.

Mr. Beaulieu stated that we need a Remote Communications Outlet (RCO) immediately and need to talk with the FAA to acquire one. Mr. Chris Schrantz stated that when he followed up with that the DOAV stated that it is cost prohibitive. Mr. Vince Gordon asked Mr. Schrantz to try to get some cost information. Mr. Gordon also asked Mr. Schrantz to look into getting a sign that we can post on the fence with the telephone number to get clearance.

Cell Tower use was also discussed. Mr. Gordon asked Mr. Schrantz to look into getting someone to invest in a cell tower on our property on Ballahack Road.

EXECUTIVE SESSION
Mr. Mike Lucarelli a motion, seconded by Mr. Herb Perlin to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 7 (Consultation with legal counsel) as indicated on Form I attached hereto and made a part hereof.

Mr. Vince Gordon  a motion, seconded by Mr. Mike Lucarelli and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.