CHESAPEAKE AIRPORT AUTHORITY MINUTES June 8, 2011

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

June 8, 2011 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Lee Lowder declared a quorum present and called the June2011 meeting to order at 7:00 p. m.

Mr. Lee Lowder welcomed a guest, Mike Meehan, Senior Vice President of VSC Fire and Security to the meeting. His company has been contracted to work for us in the Phase II of the Fire Suppression System project.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the May 2011 meeting.

TREASURER’S REPORT
Mr. Burke Craver stated that he had reviewed the financials and found everything to be in order. A motion was made and passed unanimously to accept the Treasurer’s report.

INVOICES
Mr. Joe Love went over the invoices for the month: Kaufman & Canoles $2,109.04 (General Matters). A motion was made, seconded and passed unanimously to accept the treasurer’s report and the invoices for the month of May/June 2011.

OLD BUSINESS
NOMINATING COMMITTEE REPORT
Mr. Lee Lowder asked that the committee undertake a review of the authority’s bylaws and the procedures on how the authority nominates and appoints the chairman, vice-chairman and treasurer/secretary. Mr. Lowder also asked them to consider the requirements of term limits and what may be appropriate limits to do the job effectively. He asked the committee to report back to the board with recommendations at the next meeting.

Mr. Lee Lowder also wanted to make it clear that despite having a nomination committee to recommend a slate of officers, anyone on the board can make a nominee recommendation motion as long as they have a second for their motion.

Mr. Burke Craver stated that the committee recommends Kevin Hubbard for Chairman, Earl Hollowell, Jr. for Vice-Chairman and Vince Gordon for Secretary/Treasurer.

FUNDING FOR CAPITAL PROJECTS
Mr. Herb Perlin discussed the options that the board has to determine what capital projects would be undertaken and how they would be funded. Mr. Perlin deferred the discussion to Mr. Joe Love. Mr. Love discussed what local funds would be needed in the future to fund the wetlands delineation, ramp development and hangars. Mr. Love stated that there will probably not be any state or federal assistance for these projects. Mr. Love discussed the various projects that would be undertaken. Mr. Love stated that funding for hangars would come five potential sources: (1) City donation, (2) City loan, (3) a bond issue through the Virginia Resources Authority’s Airport Revolving Loan Fund, (4) through the new VDOT Facilities Construction Fund, or (5) through long-term land leases.

Update on C&H Land
Mr. Lee Lowder stated that the board has not been able to come to an agreement on the road issue. Mr. Kevin Hubbard stated that the board should be sure to understand that C&H and the Hunt Club are two different entities. A motion was made that the airport block access to the road until C& H and the airport come to an agreement. The fence will be locked with padlocks. The motion was passed with one abstention from Mr. Kevin Hubbard.

FBO Update
Mr. Lee Lowder and Mr. Tom Love have met with Mr. John Beaulieu to discuss ways to enhance the relationship between the FBO and authority. Mr. Lowder stated that he was pleased to report that Mr. Beaulieu was very upbeat about enhancing the relationship and the improvements that the FBO will be engaging in to support their customer service. Mr. John Beaulieu discussed the efforts that Horizon Aviation has made as well as the future efforts that are planned to further customer service. For example, Horizon has purchased equipment that will help move planes in and out of hangars at the customer’s request. Mr. Beaulieu discussed the structure of his business and the staff that he has right now. Mr. Beaulieu discussed his commitment to the airport and his long-term plans with the airport and Horizon Aviation.

Update on Zoning Ordinance for the Obstruction Removal
Mr. Lee Lowder stated that process on enforcement of the zoning ordinance should be filed in the next 30 days.

NEW BUSINESS
Manager’s Review
Mr. Lee Lowder discussed the review that each of the board members prepared on Mr. Joe Love. Mr. Lowder stated that he would like to discuss it at the next meeting in closed session. Mr. Lowder also stated that Mr. Love will discuss the reviews that he will do on his employees before the next meeting. Mr. Tom Love suggested that Mr. Love prepare a recommendation for compensation for the manager and the employees.

Perimeter Access
Mr. Lee Lowder stated that we need perimeter access. Talbert & Bright is in discussions with the FAA to begin this project.

TALBERT & BRIGHT reported by Steve Peterson
Silviculture (Obstruction Removal)
The contractor is continuing to work on the removal of trees on the southeast side of the airport. The completion of the first phase of work should be around July 27th. There were about 45 more days left of clearing in first phase of the job.

Land Acquisition (RPZ RW 5 Approach)
The review appraiser is still in the process of analyzing the initial appraisal of the two parcels. We are expecting something back in the next 30 days. Once the review appraiser is finished with his work the final results will be forwarded to Joe and Bob Powell to begin negotiations with the property owners.

North Terminal Area (Wetland Credits)
The advertisement for the wetland credits will be posted this weekend. The request for proposals will be issued in order to obtain per acre prices for wetland credits. The proposals are due and will be opened on July 15th.

AIRPORT MANAGER’S REPORT
FBO Committee
Mr. Joe Love stated that Tidewater Flight Center has not finalized the lease for the upcoming period. He has 30 days left on his time to complete this task.

Fire Suppression II
Mr. Joe Love stated that the local share funds are in place for this project.

Sign Easement
Mr. Joe Love stated that the easement for the sign has been recorded and the grant request has been made to the state. The state wants some environmental to be done. Mr. Love discussed the requirements by the state and FAA.

Glidescope
Mr. Joe Love stated that the state has installed a new AC in that building and hopefully that will solve the problem

Tenant Appreciation Day
Mr. Vince Gordon stated that their committee suggested that this event be planned for fall. This will allow for any vacation plans and to give the committee time to collaborate with Horizon for the vent. Mr. Joe Love suggested that we set a date in September for this event. Mr. Tom Love asked Mr. Love to go ahead and set a date and then let everyone know.

Fuel Farm and Purchase of Additional Equipment Projects
Mr. Joe Love stated that the state didn’t have enough money for these request at this time. Mr. Love stated that he will have the requests ready to go into the state on July 1st.

FBO Issues
Mr. Joe Love stated that he and Horizon and Tidewater Flight School have tried to get together to come up with a standard on the language and the areas that each will use to communicate with each other. Mr. Love stated that Horizon is ready to get this project complete. Mr. Love also told Mr. Beaulieu that he will help in anyway he can with Horizon’s plans to hold a seminar for the tenants. Mr. Love discussed an issue about a spray booth with the EAA hanger. Mr. Love stated that they have taken it down. Mr. Love discussed the grass growing in the cracks. The stated provides the herbicide for use in this situation. Mr. Love stated that we have already started the procedure to take care of this problem. This is done every year. Discussion turned to advertising to fill all hangars. Board members suggested asking Mr. Beaulieu’s tie-down tenants if they want to be in a hanger.

CHAIRMAN’S REPORT
Mr. Lee Lowder asked the members to send him any ideas or suggestions to add to his presentation before the council on the 28th. Mr. Lowder also asked that all the members come to the meeting if possible. He added that the presentation was scheduled for 4:30 and that he would be presenting a power point presentation.

Dr. West spoke for a moment regarding his co-council liaison, Scott Matheson. He explained that it was not lack of interest by Mr. Matheson that he did not make all of the Authority meetings – – that he was also liaison to the Port Authority and they also meet on the second Wednesday of the month. He indicated that the members should feel free to call him with any issues they needed to discuss.

Mr. Hollowell asked Dr. West about the cul-de-sac of West Road and Dominion Blvd. Dr. West spoke for a few minutes regarding the widening of Dominion Blvd. and the need to reduce the number of intersections. He also spoke about the replacement of the steel bridge. He indicated that it was a really complicated issue with one alternative being the possibility of long-term tolls. He stated that it was the Mayor’s number one priority to construct the new bridge without tolls.

ADJOURNMENT

There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

 
Leander M. Lowder, III
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.