CHESAPEAKE AIRPORT AUTHORITY MINUTES June 14, 2017

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, June 14, 2017 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Chairman Cowling called the meeting to order June 14, 2017.

PRESENTATION
Mr. Schrantz introduced Major Beeson and Captain Fellows of the Civil Air Patrol. Major Beeson gave an overview of what Civil Air Patrol is all about.

MINUTES
A motion was made and passed unanimously to accept the minutes from the meeting of May 2017.

TREASURER’S REPORT
Mr. Britt gave a report for the May financials and found them to be in order. Mr. Britt discussed the capitalization of the pump house modifications. A motion was made, seconded and passed to approve the financial reports for May 2017.

INVOICES

Mr. Schrantz reviewed the invoices for the month: VMGSI $2,210.00 (Annual Premium); Cooper Krause Hinds $1,274.00 (Runway Threshhold Lights); and Virginia Pilot $1,042.40 (Engineer Advertisement).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2017 included: Talbert & Bright $17,828.00 (CF6-20), $6,498.20 (CS6-46); Austin Electrical $1,120.00 (AWOS Flight Check); and Branscome $6,155.85 (NTA Pay Request).

A motion was made, seconded and passed to approve payment of the invoices as presented.

OLD BUSINESS
None

NEW BUSINESS
NOMINATION SELECTIONS
Ms. Kennedy of the nominating committee nominated Mr. CT Cowling for Chairman, Mr. Vince Gordon for Vice-Chairman and Mr. Don Britt for Secretary/Treasurer. Mr. Cowling asked if there were any nominations from the floor? A motion was made, seconded and approved to accept the slate of officers for consideration.

COMMITTEE REPORTS
None

TALBERT & BRIGHT REPORT
Mr. Peterson gave the following report:

NTA Ph I & II
Mr. Peterson stated this project is complete.

Easement/Acquisition
Mr. Peterson stated the process for obtaining the easements is still in the appraisal process.

Hangar Prep Site
Mr. Peterson stated the surveyors have been out they will then start the design process soon after they are done.

MANAGER’S REPORT
Mr. Schrantz reported on the following:

Hangar Construction Costs
Mr. Schrantz discussed the timeline for presenting the anticipated costs and information on these hangar construction projects. Mr. Schrantz stated that he’s contacted Davenport and Company to discuss entering into a negotiation about acquiring their services and participation in helping the authority through any bond processes that we might consider. Mr. Schrantz recommended pursuing an engagement letter.

Pre-Bid Meeting for the Terminal Facelift
Mr. Schrantz stated this meeting is for potential contractors to come in and place their bids for the project. The DOAV will participate in 47.3% in the costs of this project.

SPECIAL DOAV AUDIT
Mr. Schrantz discussed the correspondence from the DOAV about a special audit that all airports will be going through at no cost to the authority to audit grants and their uses.

DEQ AUDIT
Mr. Schrantz stated that DEQ will be out tomorrow to inspect the fuel farm and the above ground storage tanks.

Chairman’s Comments

Mr. Cowling thanked everyone for their participation on the authority.

Mr. Cowling stated that he and Mr. Schrantz met with Mr. Steve Jenkins from the City of Chesapeake, Budget Office to discuss the possibility of taking on new bonds and what the authority needed to do to get the backing of the City. Also, discussed is the residual funds that the city holds for us for scheduled projects. Mr. Jenkins also gave us his continued support of the Airport.

EXECUTIVE SESSION
Mr. Cowling moved that the Authority convene in a closed meeting pursuant to Section 2.2-3711. A. 5. for discussion of a prospective business or the expansion of an existing business where no previous announcement has been made of the interest of the business in locating or expanding its facilities in the community. The motion was duly seconded and approved unanimously.

CLOSED MEETING COMMENCED – 8:00 P.M.

RECONVENE PUBLIC MEETING – 8:20 P.M.

Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.

ROLL CALL:

Chairman Cowling                             Yes
Mr. Dixon                                           Yes
Ms. Kennedy                                      Yes
Mr. Britt                                              Yes
Mr. Dixon                                           Yes
Mr. Rickerson                                     Yes
Mr. Hollowell                                     Yes

Mr. Cowling asked for a motion for the authority to allow the manager to spend up to $20,000 to accurately determine the runway load bearing capacity. A motion was made seconded and approved.

ADJOURNMENT
There being no further business, the meeting was adjourned.

CT Cowling
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.