CHESAPEAKE AIRPORT AUTHORITY MINUTES June 12, 2013

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

June 12, 2013 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the June 2013 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the May 2013 meeting.

TREASURER’S REPORT
Mr. Burke Craver stated that he had reviewed the financials and found everything to be in order. A motion was made and passed unanimously to accept the Treasurer’s report.

INVOICES
Mr. Joe Love went over the invoices for the month: Pender & Coward $6,709.52 and 1,540.50 (Deal Property); Talbert & Bright $2,467.06 (CS6-41 Wetlands Mitigation); VSC Fire & Security $1,040.00 (Annual Inspection); and VML Insurance $2,856.00 (Worker’s Comp). A motion was made, seconded and passed unanimously to approve the invoices for the month of May/June 2013.

OLD BUSINESS
None

NEW BUSINESS
TALBERT & BRIGHT CONTRACT EXTENSION
Mr. Joe Love reminded the board that Talbert & Bright’s contract was a one year with four one year extensions. Before July 1st we have to approve and sign the contract extension. A motion was made, seconded and passed unanimously to approve the one year extension with Talbert and Bright.

NOMINATING COMMITTEE
Mr. Tom Love stated that the nominating committee (Mr. Herb Perlin and Mr. Tom Love) has met and recommends Mr. Earl Hollowell for Chairman, Vince Gordon for Vice-Chairman and Mike Lucarelli for Secretary/ Treasurer for the FY 14 session. At the next meeting the board will vote

MANAGER SELECTION COMMITTEE
Mr. David Wade discussed the progress the committee (Mr. David Wade, Mr. Herb Perlin) was making on finding a new manager. Mr. Wade stated that they had narrowed down the applications from 31 to 8 applications and are really looking at the top 5 applications. We have already lost one of those top five so we are really looking at the top 4. We hope to have the top 3 ready for ready interviews at the next meeting. Between now and the next meeting we will hold telephone interviews and then we will then do background checks. Mr. Wade discussed the scoring of the candidates and how they ranked. Mr. Joe Love will get the final applications out to the members to review after the phone interviews.

TALBERT & BRIGHT
Perimeter Access Road (Environmental)
Mr. Steve Peterson reported that the Corp of Engineers have completed their jurisdictional review and have determined that it is all wetlands and have received their letter and are now waiting for the DOAV and FAA for their reviews to complete the environmental assessment.

Other Projects
Obstruction Removal EA and Phase I/Phase II Apron Area Design
Mr. Steve Peterson reported that the scopes of work for these two projects have been approved by the FAA. Hopefully, the project will begin in the next 60 days.

Mr. Steve Peterson stated that the Apron Area Design Phase II, that the grant paperwork has been submitted and the surveyors have begun their work. Mr. Joe Love stated that the city funds are already in place from last year.

AIRPORT MANAGER’S REPORT
FBO Roof/Hangar Repair
Mr. Joe Love stated that he has sent the contract to JD Miles and is awaiting their signature. Mrs. Miles has been out of the office but has returned and they mailed the contract back yesterday.

Crack Filling/Seal Coating Project
Mr. Joe Love stated that he is still putting the project and contract together. After review by counsel, Mr. Love will put the job out for bid and submit for the grant after July 1st.

Security Plan
Mr. Joe Love stated that the state run security audit will occur within the next 12 months. Mr. Love believes we should see someone by the fall. Mr. Love stated that he will send out an email to see what he can find out.

Mr. John Beaulieu stated that he felt the party went well. They did sign up a few more students.

Mr. Tom Love would like to have a fly-in every year that around the same time that would also bring in the general public to visit the airport and perhaps bring in the B-17 and the planes from Pungo. Participation by CAP, Horizon and EPIX would help to make this a big event each year. Mr. Love suggested that we create a committee to include people outside the authority to try and put an event together.

Mr. Joe Love stated that the replacement for Mr. Burke Craver will not happen until July with city council’s meeting. Mr. Love will send the list of names to the authority members again for comment.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

 
Earl S. Hollowell, Jr.
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.