CHESAPEAKE AIRPORT AUTHORITY MINUTES June 11, 2014

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,
June 11, 2014 at 6:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the June 2014 meeting to order at 6:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting on May 2014.

TREASURER’S REPORT
Mr. Mike Lucarelli made a review of the financials and found them to be in order. A motion was made, seconded and passed unanimously to approve the May 2014 financials.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: VSC Fire & Security $1,040.00 (Annual Inspection); VML Insurance $2,309.00 (Annual Renewal Worker’s Comp); USI Insurance $4,088.00 (Annual Renewal Liability); and Talbert & Bright $1,893.80 (Conditional Use Permit). A motion was made, seconded and passed unanimously to approve the invoices for the month of May/June 2014.

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid in May and June 2014: Talbert & Bright $3,775.00 (VPDES Permit Preparation); Jennings Lab $2,875.00 (VPDES Permit Preparation); City of Chesapeake $33,284.04 (Stormwater Fees); Cooper Crouse-Hinds $1,376.84 (Lights); Capital One $1,233.05 (Monthly Statement); Dominion Virginia Power $1,644.92 (Utility); US Bank $9,549.33 (Bond); Dominion Virginia Power $1,804.66 (Utility); City of Chesapeake $13,500.00 (Semi-Annual Note Payment); and US Bank $9,549.33 (Bond).

OLD BUSINESS
Nominating Committee Selection
Mr. Tom Love stated that the Nominating Committee has selected the current slate of officers for nomination for the upcoming fiscal year: Mr. Earl Hollowell, Chairman, Mr. Vince Gordon, Vice-Chairman, and Mike Lucarelli, Secretary-Treasurer.

NEW BUSINESS
Grassfield Manor Rezoning Presentation
Mr. Grady Palmer introduce himself and introduced Mr. Jim Bradford, Hassel & Folks, and Mr. Prodan, Property Owner. Mr. Palmer made a presentation to the authority members in reference to the Grassfield Manor Rezoning project. Mr. Palmer handed out a drawing depicting the area in question. Mr. Palmer asked the authority to reconsider their opposition to the rezoning request that his client, Mr. Prodan has made to the city and asked the authority to send a letter to the city voicing their support of the rezoning request as long as the correct aviation easements were a part of the rezoning request. There was a brief question and answer period. The authority members discussed how low the planes would be flying over this development if using a particular flight path. Mr. Earl Hollowell thanked Mr. Palmer for his presentation and stated that they would consider their request. Mr. Joe Love requested that Mr. Chris Schrantz send the members a copy of the objection letter that was sent to the planning commission about Grassfield Manor.

COMMITTEE REPORTS
Rules and Regulation Review Committee
Mr. Brian Miller stated that he and Mr. Chris Schrantz had met and discussed some of the revisions. Mr. Miller stated that he felt the draft was ready to go to the state for comment. Mr. Miller also suggested that we post it on our website for customer review. Mr. Joe Love asked if Mr. Miller could find a way to show the members where the changes were made. Mr. Love suggested that we put it out to the tenants first and have the authority go over the revisions before it is sent to DOAV for comment.

Mr. Brian Miller discussed his discussion with Michael Kunner with the Commemorative Air Force, a non-profit organization. Mr. Miller asked him if they could come out here for an event and Mr. Kunner stated that he would check with his organization. Mr. Miller suggested that maybe as an enhancement we could donate fuel to the organization to come out here or donate space in some of our empty hangars while they are here. Mr. Tom Love stated that maybe we can tie this in with our fall event.

TALBERT & BRIGHT
Conditional Use Permit (CUP)
Mr. Steve Peterson stated that they have completed the application and have submitted it to Mr. Chris Schrantz for his review.

North Terminal Area Project (NTA)
Mr. Steve Peterson stated that they are waiting on the FAA’s comments.

Obstruction Removal
Mr. Steve Peterson said he hopes that within the next 30 days they will have their environmental people beginning the environmental process started

Crack Sealing, Seal Coat, Remarking
Mr. Steve Peterson stated that they are putting the proposal together for Mr. Chris Schrantz to put out for bid.

MANAGER’S REPORT
Summer Hire
Mr. Chris Schrantz discussed his efforts to recruit a new hire from the Grassfield High School ROTC. Mr. Schrantz met with a couple of candidates and decide on Charles Remig. He will start after his internship at NASA.

Fence Repairs
Mr. Chris Schrantz stated that he has called Long Fence to come out and give us a quote to repair the fence.

RFP for Seal Coat, Ramp Project
Mr. Chris Schrantz stated that Talbert & Bright are preparing the RFQ that will be used to put out for quotes for the project.

ADA Ramp
Mr. Chris Schrantz stated that he has obtained two quotes for the ADA ramp, the first one was for $3,980.00 not including stairs and the second quote is for $4,500.00. At the next meeting, he will have a package put together for the authority to vote on.

SWPPP and ODC
Mr. Chris Schrantz stated that Talbert & Bright have been given the go ahead to get approval for the project through the VAB for grant funding.

Horizon Open House
Mr. Chris Schrantz stated that Horizon will be having an Open House on June 28.

Semi-Annual City Note payment
Mr. Chris Schrantz stated that we will be sending in the payment for the semi-annual debt service to the city on Friday.

Cox Cable
Mr. Chris Schrantz stated that Ron Learn has been in touch with them to try and get the internet out here. One of the interesting things that he has learned that the telephone poles that they want to hang the fiber on are on the Hunt Club property and it appears that there is not an easement in place.

Orientation for New Board Members
Mr. Chris Schrantz stated that he had given an orientation to the new authority members that will be joining the board in July: Mr. CT Cowling, Ms. Meredith Kennedy, and Mr. Don Britt. Ms. Kennedy and Mr. Cowling were at the meeting and welcomed by Mr. Schrantz.

RCO Update
Mr. Chris Schrantz stated that he has no update at this time.

FBO Building Design
Mr. Chris Schrantz stated that he and Mr. John Beaulieu met with Sidner Tetterton and discussed possible designs for the new FBO building. Mr. Schrantz has forwarded all the correspondence to the FBO committee. The authority members discussed what the next steps would be to begin this process. Mr. Joe Love stated that we need to find out what the competitive process is to hire a designer before we make any commitments. Mr. Love asked Mr. Chris Schrantz to find out the procurement procedures for consultants. Mr. Tom Love stated that if we find out that this firm is the only one we can deal with according to procurement laws we can proceed before the next meeting.

Chairman’s Report
Mr. Earl Hollowell discussed the fact that Mr. Tom Love and Mr. Herb Perlin are leaving the board and he wanted to express his appreciation for their devotion to the airport and the hard work they had put in to make this the best airport that it could be. Mr. Hollowell stated that Mr. Tom Epley will also be leaving us as well.

EXECUTIVE SESSION
Mr. Mike Lucarelli a motion, seconded by Mr. Thomas Love to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 7 (Consultation with legal counsel) as indicated on Form I attached hereto and made a part hereof.

Mr. Thomas Love  a motion, seconded by Mr. Joe Love and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

Mr. Earl Hollowell present Mr. Thomas Love a resolution and a plaque acknowledging his role in growing the airport and his participation on the board and inviting everyone to stay and enjoy the refreshments that have been provided.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.