The regular meeting of the Chesapeake Airport Authority was held on Wednesday, July 8, 2020 at 7:00 p.m., at the Chesapeake Municipal Center, Chesapeake Virginia.
| MEMBERS PRESENT: | Paul Chappell, Chad Diederich, Meredith Kennedy, C. T. Cowling, Wynn Dixon, Steve Morien, Richard McMillan |
| MEMBERS PRESENT VIA TECHNOLOGY: | Richard Chileras and Don Britt |
| AIRPORT MANAGER VIA TECHNOLOGY: | Chris Schrantz |
| AIRPORT STAFF: | Mary Cover |
| LEGAL COUNSEL | Anita Poston, Vandeventer Black LLP |
| AIRPORT ENGINEERS | Absent |
CALL TO ORDER
Chairman Cowling called the meeting to order at 7:00 P.M. with roll call.
RESOLUTION TO ALLOW REMOTE PARTICIPATION
Mr. Dixon made a motion to adopt and certify that the meeting was being called pursuant to the provisions of the 2020 Budget Amendment allowing for electronic meetings during an emergency declaration in accordance with the Resolution attached hereto. The motion was seconded and adopted by roll call vote as follows:
| Mr. Britt | Yes |
| Mr. Chappell | Yes |
| Mr. Cheliras | Yes |
| Mr. Diederich | Yes |
| Mr. Dixon | Yes |
| Ms. Kennedy | Yes |
| Mr. McMillan | Yes |
| Mr. Morien | Yes |
| Mr. Cowling | Yes |
RESOLUTION TO GO INTO CLOSED MEETING
Ms. Kennedy made the following motion which was seconded and unanimously approved:
I move that the Board of the Chesapeake Airport Authority convene in a closed meeting pursuant to the exemption at Virginia Code § 2.2-3711. A. subparts:
(7) for consultation with legal counsel and briefing by staff pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the Authority: and
(8) for consultation with legal counsel retained by the Authority regarding specific legal matters requiring the provision of legal advice by such counsel.
Following such motion, the Authority went into Closed Meeting.
Certification of Closed Meeting
Following the Closed Meeting, upon reconvening the Open Meeting, Mrs. Kennedy made the following motion: Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the Closed Meeting was convened were heard, discussed or considered in the Closed Meeting. The motion was seconded and approved by Roll Call vote as follows:
Roll Call Vote
| Mr. Britt | Yes |
| Mr. Chappell | Yes |
| Mr. Cheliras | Yes |
| Mr. Diederich | Yes |
| Mr. Dixon | Yes |
| Ms. Kennedy | Yes |
| Mr. McMillan | Yes |
| Mr. Morien | Yes |
| Mr. Cowling | Yes |
RESOLUTION AUTHORIZING SETTLEMENT AUTHORITY
Mr. Dixon made a motion to authorize the Airport Manager to proceed with mediation to resolve the lawsuit discussed in the Closed Meeting and to authorize him to negotiate a possible settlement in an amount not to exceed the recommendation of counsel, Pender and Coward, or such other amount that FAA will approve. The motion was duly seconded and adopted unanimously.
MOTION TO APPROVE THE MINUTES FROM JUNE MEETING
A motion was made and duly seconded to accept the minutes from the June meeting. Motion passed unanimously.
MOTION TO APPROVE JUNE FINANCIAL STATEMENTS
Mr. Britt reviewed the financial statements and made a motion to approve the financial statements as presented for June 2020. The motion was duly seconded and passed unanimously.
REVIEW AND APPROVAL OF INVOICES OVER $1000 PREVIOUSLY DISTRIBUTED.
Mr. Schrantz recited all invoices over $1000. A motion to approve was made, duly seconded and approved unanimously.
NOMINATING COMMITTEE REPORT AND RECOMMENDATION
On behalf of the Nominating Committee, Mrs. Kennedy reported that the Committee recommends the following slate of officers for a one-year term beginning July 2020: Mr. C.T. Cowling for Chairman; Mr. Wynn Dixon for Vice Chairman; Mr. Don Britt for Secretary/Treasurer. Mr. Diederich stated his objections to the process used to nominate officers. The recommended slate of officers was elected by a vote of 7 to 2 with Mr. Morien and Mr. Diederich voting No.
INTRODUCTION OF REMOTE ATTENDANCE POLICY
Ms. Poston introduced a draft policy for the board to consider allowing the option for individual members to attend meetings remotely via electronic means under circumstances specified in the Virginia Freedom of Information Act. This will be presented for consideration and vote at a future meeting.
ENGINEERS REPORT
The Report was previously distributed and is attached to these Minutes.
MANAGER’S REPORT
The Report was previously distributed and is attached to these Minutes.
CHAIRMAN COMMENTS
Chairman Cowling thanked the members of the Authority for their time and contributions to the Authority.
ADJOURNMENT
There being no further business, the meeting was adjourned.
CT Cowling,
Chairman