CHESAPEAKE AIRPORT AUTHORITY MINUTES July 8, 2015

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, July 8, 2015 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the July 2015 meeting to order at 7:00 p. m.

OFFICER SELECTIONS – Vote
Mr. Burke Craver made a motion that the slate of officers that were put forth at the last week be accepted. Mr. Earl Hollowell asked if there was any discussion. Being none, a vote was called for. The officer selections as presented were approved with a vote of 7-0 with Mr. Brian Miller abstaining.

Mr. Earl Hollowell turned over the chairmanship to Mr. CT Cowling.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting of June 2015.

TREASURER’S REPORT
Mr. Don Britt stated that he reviewed the financial statements and found them in order. A motion was made, seconded and passed to approve the financials for June 2015.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: Talbert & Bright $5,477.76 (CS6-43) and Pender & Coward $2,124.25 (Deal Property).

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid 2015: Talbert & Bright $9,884.19 (EA and Obstruction Removal), $4,624.76 (NTA Ph I and II), and $1,654.05 (SWP3); KDAR $2,500.00 (IFR for NTA); and VML $2,546.32 (Worker’s Comp).

A motion was made, seconded and passed unanimously to pay the invoices over $1,000 for the month.

OLD BUSINESS
SPACE PLANNER PRESENTATION
Mr. Chris Schrantz recognized Mr. Sid Tetterton, Price Studios. Mr. Tetterton discussed the edits that he had made to the plans that were called for in the last couple of meetings. The members reviewed the information that Mr. Tertterton had prepared.

NEW BUSINESS
CHECK WRITING RESOLUTION
Mr. CT Cowling read the following resolution:

RESOLUTION OF THE
CHESAPEAKE AIRPORT AUTHORITY
DESIGNATING THE
CHAIRPERSON, SECRETARY-TREASURER OR AIRPORT MANAGER
TO SIGN CHECKS AND OBLIGATIONS
AGAINST THE GENERAL ACCOUNTS

Whereas, Article VIII of the by-laws of the Chesapeake Airport Authority (the Authority) specifies that: “the Authority will designate, by resolution, an individual or individuals who each, individually, shall be authorized to sign checks and obligations against the general accounts. This individual (these individuals) shall be the chairperson, the secretary-treasurer and/or the airport manager.”; and

Whereas, it is necessary for the efficient conduct of the business of the Authority that routine expenditures be made on a daily basis; and

Whereas, the Authority has employed an airport manager to conduct the day-to-day business of the authority; and

Whereas, it is essential that more than one person be authorized to sign checks and obligations to ensure the orderly conduct of the business of the Authority in cases of illness or absence;

Now, therefore be it resolved, that the Chesapeake Airport Authority hereby designates the chairperson (CT Cowling.), the secretary-treasurer (Don Britt), and the airport manager (Charles C. Schrantz) as the persons, any one of whom is authorized to sign checks and obligations against the general accounts of the authority; provided, however, that  with the  exception of routine and periodic bills for utility services, none of the persons so designated shall pay invoices or requests for payment in excess of $1,000.00 until so authorized by the majority consent of the Authority at a regularly scheduled or special meeting of the Authority. Consent for a designated person to sign checks in excess of $1,000.00 shall be deemed to have been given when necessary to make partial or final payments for goods or services in accordance with a contract previously approved by the Authority. This designation of individuals to sign checks voids any previous designation and shall remain in effect until superseded by a subsequent resolution of the authority.

            In witness whereof, I have hereunto set my hand and cause the seal of the Chesapeake Airport Authority to be affixed hereto this eighth day of July, in the Year of Our Lord, two thousand and fifteen.

CT Cowling
Chairman

COMMITTEE SELECTIONS
Committee Selections will be tabled until the next meeting.

COMMITTEE REPORTS
Marketing
Mr. Brian Miller discussed bringing to the airport some plane shows to the airport.
Mr. John Beaulieu asked if he can be on the distribution list for Mr. Miller’s emails.

Security Committee
Mr. Chris Schrantz stated that we had a gate failure that has been corrected. The lighting project hasn’t begun yet but will begin soon.

TALBERT & BRIGHT
Off-Airport Easement Acquisition/Obstruction Removal EA
Mr. Steve Peterson stated that they are still in the process of finalizing the project and have run into a snag with rattlesnakes. They are working to get that resolved

North Terminal Area Apron Phase I & II
Mr. Steve Peterson stated that they had the bid opening and Branscome was the low bidder at $1,821,000. The package has been forwarded to the state for a state grant and hope to get started in September.

FBO Concept Facility Study
Mr. Steve Peterson stated that they will give a copy of the presentation to Chris Schrantz for him to distribute to the members.

MANAGER’S REPORT
Runway Striping
Mr. Chris Schrantz stated that the runway has been NOTAM’d to begin the project in about 15 minutes (8 pm to 8 am).

Tractor Repair
Mr. Chris Schrantz stated that the engine has failed. The DOAV does have a grant (80%) that will help cover the costs of repairs. We have to get 3 bids to submit to the state.

Hangar Usage
Mr. Chris Schrantz stated that he has found that some tenants have not been following our rules and regulations. One tenant has installed a drain under the skin of the hangar wall, they made an alteration without permission.

Insurance
Mr. Chris Schrantz stated that due to the tornado, our insurance now has a $10,000 rider on it in respect to wind damage.

Tenant Comments
EPIX
Mr. Jim Parkman stated that operations are going well.

Horizon Aviation
Mr. John Beaulieu stated that they had participated in several events in the area that created some good PR for the company and the airport.

Member Comments
Mr. Don Britt stated that he would like to see the city manager come out and meet with us. Mr. Chris Schrantz stated that he did talk to the city manager and that he will get will us when he can.

Chairman Comments
Mr. CT Cowling thanked Mr. Earl Hollowell for being the chairman and his years of service. Mr. Cowling stated that he will work to make this a first rate airport.

Mr. CT Cowling stated that he would like the members to use their airport emails for all correspondence.

EXECUTIVE SESSION 
Mr. Burke Craver made a motion, seconded by Mr. Brian Miller to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 3 (Consultation with Legal Counsel regarding specific legal matters) as indicated on Form I attached hereto and made a part hereof.

Mr. Don Britt made a motion, seconded by Mr. Brian Miller and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

ADJOURNMENT
There being no further business, a motion was made, seconded passed to adjourn the meeting.

                                                                                    CT Cowling
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.