CHESAPEAKE AIRPORT AUTHORITY MINUTES July 8, 2014

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,
July 8, 2014 at 6:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the July 2014 meeting to order at 6:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting on June 2014.

TREASURER’S REPORT
Mr. Mike Lucarelli was not at the meeting at this point and Mr. Vince Gordon and Mr. Joe Love asked Mary Cover questions about the financials. The financials were the end of year financials. A motion was made, seconded and passed unanimously to approve the June/July 2014 financials.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: Talbert & Bright $3,152.75 (Deal Property), $2,546.04 (Perimeter Road), $1,487.70 (CUP Update); Kaufman & Canoles $1,513.08 (Grassfield Manor), $2,352.50 (Fuel Farm); and Dominion Virginia Power $1,923.19 (Utility). A motion was made, seconded and passed unanimously to approve the invoices for the month of June/July 2014.

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid in May and June 2014 VSC Fire & Security $1,040.00 (Annual Inspection); VML Insurance $2,309.00 (Annual Renewal Worker’s Comp); USI Insurance $4,088.00 (Annual Renewal Liability); and Talbert & Bright $1,893.80 (Conditional Use Permit).

Tornado Expenses: US Flag $481.40 (Flags); Home Depot $34.30 (Flag lights); WO Grubb $10,590.08 (Crane and Crew); Chesapeake Fence $457.00 (Fence); Bay Disposal $340.00 (Containers); Citi-Bank $612.36 (Crane Rental); Door Engineering $1,560.00 (Re-hang hangar doors); and Jim McGill $61.42 (Wood).

OLD BUSINESS
Grassfield Manor
Mr. Chris Schrantz stated that he hadn’t met with Mr. Hunter Old yet so will have to table it at this time. Mr. Old arrived and discussed the number of positions that the authority can take in negotiating with the developers. The authority could ask that attorney’s fees be reimbursed while in negotiation. The authority could ask that easements be in place before any negotiations. The authority could ask that a required notice be added to contracts every time the property changes hands notifying that homeowner that they are just outside an approach zone. The authority could ask that the building code be enhanced to include certain types of windows be installed in the new homes to help with noise. Mr. Old stated that he recommends that the authority does not change its written position until the previous positions have been addressed with the developer. An avigation easement with attorney fees would be an adequate response. Mr. Old stated that the authority shouldn’t wait any longer in working with Mr. Grady in negotiating these positions. Mr. Brian Miller stated that we should stay with our position that we don’t want homes at the end of our runways. Mr. Joe Love stated that we should tell the city that our position remains the same but if the city is going to recommend approval despite our objection, then the airport would like to see the these limitations included with the city’s approval of their project. A motion was made that we do not alter our position and that we should send a letter to the city that our position remains the same but if the city is going to recommend approval despite our objection, then the airport would like to see the limitations (attorney’s fees, enhancement of building code, avigation easement) included with the city’s approval of their project, was seconded and passed unanimously.

ADA Ramp
Mr. Chris Schrantz stated that he had two bids for the ADA Ramp: Emedic – $4,193.00 plus permit fees and $4,500.00 from the other company. Mr. Schrantz stated that he has requested information from the state to see if there is a grant that we can get for that. Mr. Schrantz described how it would look to the members. A motion was made, seconded and passed unanimously to have the manager to proceed with the purchase of the ramp after he receives information about a state grant.

NEW BUSINESS
New Member Welcome
Mr. Earl Hollowell had the new members introduce themselves: Meredith Kenney and Don Britt. Mr. Hollowell welcomed the new members.

Officer Appointments
Mr. Earl Hollowell stated that the nominating committee made a motion at the last meeting that the officer selections remain the same. Mr. Joe Love made a motion that Mr. Earl Hollowell remain chairman, Mr. Vince Gordon remain Vice Chairman and Mr. Mike Lucarelli remain Secretary Treasury. A motion was made, seconded and passed unanimously to accept the slate of officers .

Committee Selections
Mr. Earl Hollowell tabled committee selections until the next meeting. Mr. Hollowell told the members to let him or Mr. Chris Schrantz know what committees the members want to serve on.

Tornado Repairs
Mr. Hollowell stated that Mr. Chris Schrantz will give the update in him manager’s report.

COMMITTEE REPORTS
Security Committee
Mr. Chris Schrantz stated that there hasn’t been any movement in the security area.

TALBERT & BRIGHT
Conditional Use Permit (CUP)
Mr. Steve Peterson stated that they have completed the application, Mr. Chris Schrantz has reviewed and given his approval, so Talbert & Bright will submit it to the Department of Aviation for their review.

Access Road/Environmental Assessment
Mr. Steve Peterson stated that the final reimbursement has been sent to the state and is ready to be closed out.

Crack Sealing, Seal Coat, Remarking
Mr. Steve Peterson stated they have sent the RFP to Mr. Chris Schrantz for his review.

North Terminal Area Project (NTA)
Mr. Steve Peterson stated that they are still waiting on the FAA’s comments. Mr. Joe Love asked Mr. Peterson to be prepared to give an overview on this project at the next meeting for the new members.

MANAGER’S REPORT
Tornado Update
Mr. Chris Schrantz gave an update on the damage that occurred due to the tornado that we had on June 19, 2014. Mr. Schrantz also gave an update on the repairs that have been done so far and what to expect in the future. Mr. Chris Schrantz stated that the insurance adjuster was happy with the quotes that were coming in for the repairs. Mr. Schrantz stated that the Department of Aviation will help with a grant with the deductible. A motion was made that Mr. Chris Schrantz proceed with the signing of the contract to begin repairs, seconded and unanimously passed.

Space Planner
Mr. Chris Schrantz stated that we have to have more than one bid on the space planning so the project is on hold until we can contact other firms.

Member Comments:

Mr. Joe Love stated that he would like to see the meeting time changed back to 7 pm. It is a more convenient time for the board members. A motion was made, seconded and unanimously passed to change the meeting time to 7pm.

Mr. Joe Love stated that he was deposed by the attorneys for the litigation with West Landing Estates and it took around 3 hours. The court date is scheduled for July 28, 2014.

Mr. Brian Miller suggested that the members need to go to different airports to get ideas on airport designs.

Mr. David Wade would like to have something that identifies him as a board member when he is out in the public on the airports behalf. A suggestion was made to give board members business cards.

Mr. John Beaulieu offered to take board members to other airports to look around.

Mr. David Wade thanked the members for the flowers and for those that attended his wife’s funeral.

Chairman’s Report
Mr. Earl Hollowell wants to send an updated wish list to the city manager: road to airport, water and sewer and internet. Mr. Hollowell would like the members to send in their input to Chris. Mr. Vince Gordon asked Mr. Chris Schrantz to put this list together and send it back to entire board for further comment.

EXECUTIVE SESSION
Mr. Mike Lucarelli a motion, seconded by Mr. Thomas Love to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 7 (Consultation with legal counsel) as indicated on Form I attached hereto and made a part hereof.

Mr. Thomas Love  a motion, seconded by Mr. Joe Love and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

Mr. Earl Hollowell present Mr. Thomas Love a resolution and a plaque acknowledging his role in growing the airport and his participation on the board and inviting everyone to stay and enjoy the refreshments that have been provided.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.