CHESAPEAKE AIRPORT AUTHORITY MINUTES July 20, 2011

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

July 20, 2011 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Lee Lowder declared a quorum present and called the July 2011 meeting to order at 7:00 p. m.

ELECTION OF OFFICERS
Mr. Burke Craver stated that the nominating committee recommended Kevin Hubbard for Chairman, Earl Hollowell, Jr. for Vice-Chairman and Vince Gordon for Secretary/Treasurer. Mr. Lee Lowder asked if there were any other nominations. Mr. Tom Love moved that the nominations be closed. The motion was seconded and accepted unanimously. With no further nominations, the slate of officers recommended were unanimously passed as the new officers for FY 2012.

Chairman Kevin Hubbard thanked Mr. Lee Lowder for his dedicated service for the past three years as chairman.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the June 2011 meeting.

TREASURER’S REPORTS
Mr. Burke Craver stated that he had reviewed the financials and found everything to be in order. A motion was made and passed unanimously to accept the Treasurer’s report.

INVOICES
Mr. Joe Love went over the invoices for the month: Kaufman & Canoles $2,024.05 (General Matters); Talbert & Bright $4,565.10 (North Terminal Area), $9,791.90 (Land Acquisition), $5,232.30 (Obstruction Removal), $2,104.16 (Fire Suppression), $2,877.00 (Holton), $1,581.80 (Land Acquisitions); City of Chesapeake $1,055.31 (Fuel), USI $4,780.00 (Annual Insurance), VMGSI $3,582.00 (Annual Renewal). Mr. Love also presented two additional invoices from Kaufman & Canoles that he had just received for work related to C&H Land and the access road. A motion was made, seconded and passed unanimously to approve the invoices for the month of June/July 2011 with the restriction that that two additional Kaufman & Canoles billings ($6,657.50 C&H Land Dispute, $913.32 General Matters) were to be paid only after further detailed review and approval by Chairman Hubbard.

OLD BUSINESS
Employee Compensation
Mr. Kevin Hubbard discussed the current employee compensation that is under review. Mr. Burke Craver discussed the city’s actions on their employee’s raises. Mr. Craver discussed having either a merit system or a cost of living increase raise. Mr. Craver stated that the authority usually gives cost of living raises. Mr. Joe Love discussed how a raise or bonus could be paid for if the authority so authorizes. Mr. Craver made a motion that the Chesapeake Airport Authority employees received a 3% cost of living increase. The motion was seconded. Mr. Lee Lowder recommended that the employee compensation be discussed in closed session. Mr. Craver withdrew his motion until after the closed session.

NEW BUSINESS
PROPOSED MAINTENANCE ON WASTE WATER TREATMENT PLANT
Mr. Joe Love distributed a proposal from Wesley Warren for some repairs that need to be made and asked the authority to table any vote tonight due to the amount of items on the agenda and the closed session. Mr. Love stated that he will be negotiating the price that has been proposed. Mr. Love will be available for questions as they come up and the Wesley Warren will be at the next meeting to discuss the proposal.

TALBERT & BRIGHT reported by Steve Peterson
Silviculture (Obstruction Removal)
The contractor is just about complete with Phase I work. All of the trees have been dropped and there is some hand work left to do. The contractor is hoping to have everything completed by this weekend or next week. Phase II will begin sometime in September or October. This will include the application of a herbicide to help retard the growth of the trees. The yard buffer will be planted to meet the City of Chesapeake’s requirements. Phase III will complete the project with a final application of herbicide.

Fire Suppression – Pump Installation
A pre-bid meeting was held approximately 3 weeks ago. An administrative notice to proceed was issued which gives the contractor the ability to start putting together submittals and working to get equipment. The building permit is supposed to be obtained tomorrow with the rest of the permits to follow soon after. The contactor has developed a schedule and once he finalizes the delivery of the building the schedule will be submitted for review. Preliminary time estimates show that the pump package may take as long as 13 weeks before being delivered.

North Terminal Area (Wetland Credits)
Bids were opened on July 15th. We received three bids with the lowest being $9,939.00 per acre and the highest being $10,790. Initial estimates were that we would see between $17,000 and $35,000 per acre so these prices seem to be good. Bob Neely, our environmental specialist, will be doing due diligence to verify the bids are complete. At this time we do not see any reason why the low bidder would not be accepted. Once the bids have been approved the information will be forwarded to the FAA in the hopes of getting left over funding.

FBO Update
Mr. John Beaulieu discussed looking for a new fuel supplier and the problems that he has been having with his current supplier.

AIRPORT MANAGERS REPORT
Silviculture Project
Mr. Joe Love stated that someone has made a complaint with the Corps of Engineers that we are disturbing the wetlands with our project. Mr. Love discussed the permitting process with the Corps of Engineers representative and he indicated that everything appeared to be okay. He also stated that he would be out the next day to talk with the contractor.

Purchase of Tractor and Associated Equipment
Mr. Joe Love stated that he has received the grant for the tractor and associated equipment. Mr. Love had gone through the bidding process with a number of contractors and the low bid came from Stevenson Tractor for $40,011. The grant is a 50% grant and we will be sending a request to the city for their share of project.

Fuel Farm Project
Mr. Joe Love stated that the low bid for this project came in at $12,486 and we have a grant that has been signed and the chairman has signed the contract and Mr. Love will meet with the owner of the paint company tomorrow. He will then receive a notice to proceed.

Bond Refinance
Mr. Joe Love stated that Pamela Hardesty of the City is looking into this. She had asked for a 5 year projection of revenue for their use. The city does have concerns for a 5 year extension. The city does not usually extend their bonds. Ms. Hardesty said the City has been going through their own refinancing issues and will try to complete their review as soon as possible.

Airport Sign
Mr. Joe Love stated that the grant for the sign is pending the Virginia Aviation meeting in August.

Virginia Aviation Board Meeting
Mr. Joe Love stated that anyone that is interest in going to this meeting in Roanoke, Virginia, to please let him know. Mr. Love will send out an email letting members know when this meeting will be.

EXECUTIVE SESSION
Mr. Vince Gordon made a motion, seconded by Mr. Tom Love to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3711.A, Clause 1 and 7 as indicated on Form I attached hereto and made a part hereof.

Mr. Vince Gordon made a motion, seconded by Mr. Herb Perlin and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

Mr. Burke Craver made a motion that the SASO Agreement with Tidewater Flight Center be extended for 30 days through the last day of August 2011. This motion was seconded and passed by 7 members with Mr. Herb Perlin abstaining from the vote.

Mr. Burke Craver made a motion that the Chesapeake Airport Authority staff be granted a one time 3% payment to be paid as soon as possible through coordination with finance, based upon their current annual salary. The motion was seconded and approved unanimously.

Mr. Tom Love handed out some cards about the Chesapeake Wine Festival on the 29th of October. This card has the number for anyone to call to get further information.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

Kevin Hubbard
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.