CHESAPEAKE AIRPORT AUTHORITY MINUTES January 14, 2015

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,
January 14, 2015 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

MINUTES

After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting on December 2014.

TREASURER’S REPORT
Mr. Don Britt filling in for Mr. Mike Lucarelli, stated that he has found the financials to be in order. After discussion among the members, a motion was made, seconded and passed unanimously to approve the December 2014 financials.

INVOICES

Mr. Chris Schrantz went over the invoices for the month: Talbert & Bright $15,933.58 (FBO Facility Study); $15,575.90 (AIP 6-19 Inv. 9); $3,365.85 (SWPPP, SPCC, ODC) and US Bank $1,100.00 (Bond Admin Fee).

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid 2014: Kaufman & Canoles $1,059.20 (General Matters), $1,910.00 (General Matters); MASCO Sweepers, Inc. $1,680.00 (Brushes); Talbert & Bright $6,491.20 (AIP 6-19 Inv. 8), $4,863.48 (CS6-44 Inv. 5). A motion was made, seconded and passed unanimously to approve the invoices for the month of December/January 2015.

OLD BUSINESS
Steering Committee
Mr. Brian Miller discussed the final draft of the steering committee definition and reviewed it with the members. Mr. Chris Schrantz stated that there is no need for a vote on this definition but that the chairman wanted to make sure everyone had input on the role of the committee.

Rules and Review Committee
Mr. Brian Miller stated that he still waiting on input from members and tenants and input from the FAA on their hangar policy.

Smart Board Update
Mr. Chris Schrantz had the wall measured and find some prices and sizes of different smart TV’s from $900 to $1,600. Mr. Schrantz recommended the board put a cap on the cost of the TV and that it have specific attributes.

Mr. Chris Schrantz discussed that we might want to also update our camera security system for approximately $7,000. Mr. Schrantz stated that the DOAV is looking at it to determine if they will have a grant for camera upgrades.

NEW BUSINESS
Maintenance Shed Well Water
Mr. Chris Schrantz discussed the way we now get water to the maintenance shed. Mr. Schrantz stated that Matt Crabbe, Crabbe Aviation, has offered to assist in deferring the cost to get this well in place. Mr. Crabbe is also interested in the well water to assist in his business. Mr. Schrantz will have a report next meeting about the particulars of putting in the well.

COMMITTEE REPORTS
Marketing Committee
Ms. Meredith Kennedy stated that the survey was put out but that it only has had one response so far that seems to be favorable.

TALBERT & BRIGHT
Conditional Use Permit
Project is complete

Off-Airport Easement Acquisition/Obstruction Removal EA
We are still waiting on USACE Jurisdictional Determination and completion of sub-consultant wetlands report in order to finalize Draft EA before submission to the Authority, DOAV, and FAA.  The property owner is still challenging the USACE on the results of their walkover.  Once the USACE and the owner resolve this issue the JD can be issued and the report completed.  Based on earlier conversations we were hopeful that we would have received something in December but that did not happen.

North Terminal Area Apron Phase I & II
We are still waiting for design comments from the FAA.  Revisions based on the City of Chesapeake review are ongoing.  This project is scheduled to be bid sometime in mid to late spring and will include both Phase I and Phase II work under one single contract.

Stormwater Pollution Prevention Plan (SWPPP), Spill Prevention Control and Countermeasure Plan (SPCC) and Oil Discharge Contingency Plan (ODCP) Update

These plans are currently being revised.  The documents are currently being updated to meet current standards and to evaluate them for effectiveness and to address any potential improvement to the facilities or spill prevention practices.  These documents are required by the Virginia Department of Environmental Quality and are to be updated on a routine basis.  The plans are anticipated to be submitted for review by February 6, 2015.

MANAGER’S REPORT
Based Aircraft Report
Mr. Chris Schrantz stated that the based aircraft report is almost complete with 99 based aircraft being reported.

Request to Re-title of Capital Budget with the City
Mr. Chris Schrantz discussed his request to the city to re-title our capital budget to include the Phase I and Phase II of the North Terminal Area so that we can request funds from the city for both projects.

Office Illness
Mr. Chris Schrantz stated that we had to put off the fire inspection due to illness. We will reschedule at a later time.

Field Trip Pictures
Mr. Chris Schrantz stated that he posted the pictures in the drop-box.

ACIP Meeting
Mr. Chris Schrantz stated that there will be a meeting in early February with FAA DOAV to discuss ACIP program.

Tornado Follow-up
Mr. Chris Schrantz stated that we will be submitting the final request for insurance funds soon. The storage container from Mobile-Mini should be removed by the end of the week. Mr. Don Bilbo (contractor) is still working on a punch list.

Waste Water Treatment Plant
Mr. Chris Schrantz stated that the plant has been having performance issues. We are working with our technicians to identify and correct the problems.

Conditional Use Permit
Mr. Chris Schrantz stated that the conditional use permit was approved by city council with the stipulations concerning the traffic impact analysis and the fire suppression pump maintenance plan.

City Attorney
Mr. Chris Schrantz stated that he has a meeting scheduled with Jan Proctor, City Attorney to discuss the progress of the West Landing Estates litigation case on January 30th. Our brief is due to the court this Friday and then another 3 weeks for the other side to respond.
Tenant Comments
Mr. John Beaulieu asked if Mr. Chris Schrantz knew why city council tabled their review of our capital budget. Mr. Schrantz said yes, that they were waiting to review the request to re-title our capital budget to include the Phase I and Phase II of the North Terminal Area Project.

Mr. John Beaulieu stated the airport’s maintenance technician, Dan Bigley, is the best maintenance guy the airport has ever had and that the airport should get water and heat out to his maintenance building.

Ms. Amy Wiegand, Horizon Aviation, questioned the definition of partnership in the minutes from last month in reference to EPIX and their business with Prevalence. Mr. Chris Schrantz stated the word partnership used in the meeting is not defined by the legal definition but was meant to mean working together. They will be working under a limited use and marketing agreement with Prevalence as the owner of the aircraft and they will have a flight management agreement. Mr. Schrantz stated that the agreements will be reviewed by the lawyer. Mr. Beaulieu stated that he thinks Prevalence should be working on the airport under a SASO agreement. Mr. Beaulieu stated that the information that he has received, the temporary building is contracted in Prevalence name, the plane is under Prevalence ownership and he feels that they should apply to be a SASO.

Mr. Earl Hollowell told Mr. Chris Schrantz to check out the contracts to determine what the legal relationship is with EPIX and Prevalence.

Chairman’s Comments
Mr. Earl Hollowell announced the resignations of Mr. Joe Love and Mr. David Wade from the board. Everyone expressed their regret at their resignation and stated they would be missed.

EXECUTIVE SESSION
Mr. Don Britt made a motion, seconded by Mr. CT Cowling to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 5 (Concerning a prospective business where no previous announcement has been made or expansion) as indicated on Form I attached hereto and made a part hereof.

The motion, seconded by Mr. Don Britt and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

A motion was made that the board have Hunter Old, legal counsel, draft a lease that will deal with the temporary structure that EPIX will be using as a classroom, the motion was seconded and pass unanimously.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.
Earl S. Hollowell, Jr.
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.