CHESAPEAKE AIRPORT AUTHORITY MINUTES January 13, 2016

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, January 13, 2016 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. CT Cowling declared a quorum present and called the January 2016 meeting to order at 7:10 p. m.

Mr. CT Cowling presented a plaque of appreciation to Mr. Earl Hollowell for his time as Chairman of the Authority

MINUTES

Mr. Brian Miller asked that the December meeting minutes clarify the intent of his comments.

After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting of December 2015 with the clarifications added by Mr. Miller.

TREASURER’S REPORT
Mr. Don Britt stated that he inspected the financial statements and found them in order. A motion was made, seconded and passed to approve the financials for December 2015.

INVOICES

Mr. Chris Schrantz reviewed the invoices for the month: Talbert & Bright $4,693.37 (FBO Facility Study), $1,411.50 (CF6-18), $8,133.55 (CF6-20); Weeden & Associates $5,000.00 (DBE Program).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2015 included: Dominion Virginia Power $1,539.23 (Utility Bill); US Bank $9,567.00 (Bond); Coastal Lighting $1,091.30 (Lights); Pender & Coward $3,319.00 (Deal Property); and City of Chesapeake $33,284.04 (Stormwater Fees).

A motion was made, seconded and passed 7-0 to pay the invoices over $1,000 for the December/January 2015/2016 with an abstention from Mr. Brian Miller.

OLD BUSINESS
SASO Prevalence
Mr. Vince Gordon stated that the FBO committee recommends that SASO status to Prevalence Aerospace, contingent on the results of the background checks and the updating of their insurance policy. Mr. Brian Miller asked a question about Prevalence Aerospace’s website that has the Chesapeake Regional Airport as a strategic partner and Mr. Miller asked if that put the airport in any jeopardy? Mr. Chris Schrantz stated that he thought it meant that we are their hosts. Mr. Miller stated that they are made up of 3 companies and wanted to know if we are granting the SASO to all 3 or just to LLC? Mr. Schrantz stated that its only for the LLC.

Mr. Chris Schrantz stated that Prevalence will be paying by the square footage for their land lease for the trailer along with negotiated SASO fee per month to be reviewed at the end of 12 months along with their financials for renegotiation as well as a one-time application fee. A motion was made, seconded and passed to grant Prevalence Aerospace SASO status contingent upon background checks and updated insurance forms.

NEW BUSINESS
Civil Air Patrol
Mr. Chris Schrantz stated that we now host the CAP glider operations on the weekends. They rent a tie-down space from Horizon Aviation.

COMMITTEE REPORTS
Capital Development Committee
Mr. Richard Cheliras stated that the committee had met on the 7th with Mr. John Beaulieu (Horizon Aviation) and Mr. Chris Schrantz and discussed the capital development plan (masterplan) as well as the study that was done last year. The committee feels that they need to move forward on two items on the masterplan. One is the replacement of the facilities presently occupied by Horizon Aviation and the other is the construction of a 12,000 square foot hangar. The committee looked at the proposal that had been given to us was 40 to 50% more than what we had anticipated for the cost. The committee’s recommendation is that the board approve a concept going forward with those two separate projects, construction of the hangar and the replacement of the facilities that Horizon Aviation now occupies. The committee recognizes that we don’t have any dollar information at this time and we are not asking for approval for construction with these projects but conceptual approval to move forward with these two projects. Mr. Don Britt stated that we do need to do something with the flight school building and that he didn’t realize how bad a shape the building was in. Mr. Chris Schrantz stated that he does have JES to come tomorrow to inspect the foundation of that building. It does appear as if the foundation is sinking. In discussion, Mr. Brian Miller commented on the need for a new hangar. Ms. Anita Poston (legal counsel) asked if the proposal is for management to proceed to spend any money on planning or only to direct the FBO operator to provide these plan and business plans at his expense. Mr. CT Cowling called for a direct vote the committee’s recommendation which resulted in a unanimous decision to approve moving forward on revising the space plan to return a concept that, if built, will remain under the target budget.

Rules and Review Committee
Mr. Brian Miller stated that he had called the FAA to get an update on the hangar policy. The FAA stated that it is complete but is being circulated for comment. Mr. Miller stated that he does have a draft copy out for review. Please let Mr. Miller know if you need the latest copy to review and to send any comments that you may have.

Steering Committee
Mr. Brian Miller stated that they had issued a report and that Mr. Chris Schrantz and Mr. CT Cowling have a copy. Mr. Miller asks that the report be distributed to the members as soon as possible.

TALBERT & BRIGHT REPORT
Off-Airport Easement Acquisition/Obstruction Removal EA
Mr. Steve Peterson stated that he is still waiting on the approval from the FAA on the forest management plan.

North Terminal Area Apron Phase I & II
Mr. Steve Peterson stated that they are waiting on dry weather and finishing up the administrative items.

MANAGER’S REPORT
Mr. Chris Schrantz reported on the following:

AWOS Ceilometer
Mr. Chris Schrantz stated that the AWOS ceilometers will be in in a couple of weeks along with a new software package and it will be installed in the building.
           
Rotating Beacon
Mr. Chris Schrantz stated that it has been out of service since last month and will be worked on when Austin Electric comes to work on the AWOS

Virginia Legislative Reception
Mr. Chris Schrantz stated that the legislative reception is going to be held on February 3rd and 4th.

Waste Water Treatment Plant
Mr. Chris Schrantz stated that the plant may need a sand filter upgrade in the future. The plant is operating within permit limits but effluent samples indicate an upgrade may become necessary. This is a suggestion from our engineer to lower the levels of our suspended solids. Discussion among the members suggested that the authority develop a step increase in the sewer fees to cover the extra costs associated with upgrades and repairs that need to be done for the plant. The fees have been increased once since its inception.

TENANT COMMENTS
Mr. John Beaulieu asked that when the rules review document is ready he would like a copy to make comments.

Mr. Beaulieu stated that they sell fuel to Prevalence and have no objection to them being here and are working with them for other items. Mr. Beaulieu stated that he would like clarification on how CAA intends to entertain new businesses on the airport going forward. Mr. CT Cowling commented on PREVAILANCE Aerospace and that they are still operating under EPIX until all requirements for SASO are in place and the contract is approved. Mr. Brian Miller stated that Prevalence on their website stated that they have been here since February 2015.

Mr. Beaulieu directly questioned the counsel to CAA.  Ms. Anita Poston stated that she represents the authority and is not going to respond to questioning by Mr. Beaulieu.

MEMBERS COMMENTS
Mr. Brian Miller stated that he had met with Mr. John Beaulieu on the 7th. Mr. Chris Schrantz reminded Mr. Miller it wasn’t a committee meeting because the entire committee was not present. Mr. Miller stated that the authority needs to decide what we are going to do about the building project. Mr. Brian Miller stated that he was asked why he doesn’t have his plane at this airport, he stated that he doesn’t have sole control of his plane so he can’t have a vote on where an airplane goes. Mr. Miller stated that he is a member of the authority because he wants to help to make the airport better for corporate jets, hangar customers etc.

Mr. Miller reminded the authority that there wasn’t any training on how to conduct themselves as an authority member and recommends that we offer training for the next new member as well as current members.

Mr. Don Britt stated that he doesn’t have a long range view on what the mission, vision or goals of the airport.

Mr. Chris Schrantz discussed the mission statement that was developed by the steering committee. If members need to meet with other committees, they need to let the airport manager know and he will get that meeting published.

Mr. Don Britt asked about the long range plan the airport has and Mr. Chris Schrantz stated that we do have one that it’s a 6-year plan that is reviewed every year.

Mr. CT Cowling stated that he is reviewing how the agenda for the meetings is developed and considering having tenants submit their comments to the authority prior to the meeting and putting a time limit of 3 to 5 minutes and then we can adequately address any questions that may come up.

Mr. Cowling is also looking at having committees only submit reports at the meeting on items that have been assigned by the chairman. Mr. Cowling stated that the agenda is developed based upon the bylaws of the authority and at the discretion of the chairman and that the committees serve at the discretion of the chairman that going outside of committee assignments or stepping on other committee’s areas of responsibility is not an acceptable practice. Mr. Cowling stated that we are a policy board of directors and that we are not 9 separate managers of the daily operations of the airport.

Mr. Cowling also is looking at having a consent agenda where we can vote on the minutes financials and invoices over $1,000 and approved in one motion without having to go over every item.

Mr. Cowling also stated that the city officials do know they are welcome to attend the authority members.

Mr. Chris Schrantz stated that we make sure that the appropriate people are notified about the authority meeting nights.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed to adjourn the meeting.

                                                                                    CT Cowling
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.