The regular meeting of the Chesapeake Airport Authority was held via Zoom technology platform on Wednesday, February 10, 2021 at 7:00 p.m., from the Chesapeake Airport, Chesapeake Virginia.
MEMBERS PRESENT: Don Britt, Richard Cheliras, C. T. Cowling, Chad Diederich, Wynn Dixon, Paul Chappell, Richard McMillian and Meredith Kennedy
AIRPORT MANAGER: Chris Schrantz
AIRPORT STAFF: Mary Cover
LEGAL COUNSEL: Anita Poston, Vandeventer Black LLP
CITY LIAISON: George Hrichak, City Garage
CALL TO ORDER
Chairman Cowling called the meeting to order and advised the members of the process to be followed during the electronic meeting. Roll was taken with attendance as noted above.
RESOLUTION TO ALLOW REMOTE PARTICIPATION
The Chairman entertained a motion to certify and approve the remote meeting.
The Chesapeake Airport Authority Board is meeting at 7:00 PM on February10, 2021 pursuant to the Operating Policies adopted by the Virginia General Assembly to allow the governing board of a public body to meet by electronic communication means without a quorum of the members physically assembled in one location when the Governor has declared a state of emergency;
Whereas, the Governor has declared a state of emergency due to the COVID-19 pandemic the nature of which makes it impractical and unsafe for the Members and staff of the Authority to assemble in a single location; and
Whereas, the purpose of the meeting is to discuss and transact the business necessary to continue operations of the Authority and the Chesapeake Regional Airport which it owns and operates; and
Whereas, the Authority shall make available a recording or transcript of the meeting following the meeting; and
Whereas, the Authority has given notice to the public of its meeting all as required in accordance with the law; and
Whereas, the public has access to this meeting through electronic means through an audio connection provided by Zoom Meeting Platform; and
Whereas this Resolution shall be filed in the minutes of the meeting.
Now therefore, the Authority hereby finds and certifies that the aforesaid conditions for the holding of this meeting remotely have been satisfied, and the holding of the meeting by electronic means is hereby approved.
A roll call vote was taken as follows:
Mr. Britt Yes
Mr. Cheliras Yes
Mr. Diederich Yes
Mr. Dixon Yes
Ms. Kennedy Yes
Mr. Morien Yes
Mr. Cowling Yes
Mr. McMillian Yes
MOTION TO APPROVE THE MINUTES FROM DECEMBER MEETING
A motion was made and duly seconded, to accept the minutes from the December 2021 meeting. The motion passed unanimously.
MOTION TO APPROVE FINANCIAL STATEMENTS
Mr. Britt reviewed the financial statements and made a motion to approve the financial statements as presented for December and January 2020/2021. The motion was duly seconded and passed unanimously.
INVOICES OVER $1000.
Mr. Schrantz recited all invoices over $1000.
| 12/9/2020 | Talbert & Bright | CS6-56 Inv 2 | 9,888.27 | |||
| 12/9/2020 | Talbert & Bright | AIP3-6-23 Inv 5 | 6,406.10 | |||
| 12/9/2020 | Talbert & Bright | CS6-46 Inv 11F | 2,298.20 |
A motion to approve was made, duly seconded, and approved unanimously.
OLD BUSINESS
None
NEW BUSINESS
Discussion of the Operating Budget for FY 2022 will be tabled until the next meeting.
ENGINEERS REPORT By Steve Peterson, Talbert & Bright
T-Hangar Taxiway Rehabilitation Phase 1 – Construction
The contractor is currently working on the mix design for paving. The pre-construction meeting is being coordinated for next week. The contractor is planning to start construction in mid to late March. Submittals are continuing to be reviewed.
T-Hangar Taxiway Rehabilitation Phase 2 – Design
The Phase 2 plans are currently being developed. We have received the geotechnical and survey data and are currently verifying the information. Currently the plan is to perform a full depth reclamation in the areas between the hangars similar to Phase 1. We are evaluating the parking lot to determine the potential impacts for utilities and drainage. The rehabilitation option is still being determined. The 35% plans and specs are planned to be submitted to the airport and DOAV by the end of February. Funding for this project is planned for August 2021.
Airfield Lighting Rehabilitation – Design
We have received comments from the Virginia Department of Aviation, but we are currently waiting on FAA review of the 35% plans. This project is scheduled to be funded in FAA fiscal year 2022 so the reviewer does not seem to be in a hurry to get comments back. The project is currently on schedule.
CLOSED SESSION
RESOLUTION TO GO INTO CLOSED MEETING
Ms. Kennedy made the following motion which was seconded and unanimously approved:
I move that the Board of the Chesapeake Airport Authority convene in a closed meeting pursuant to the exemption at Virginia Code § 2.2-3711. A. subparts:
(3) discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Authority.
(8) for consultation with legal counsel retained by the Authority regarding specific legal matters requiring the provision of legal advice by such counsel.
Following such motion, the Authority went into Closed Meeting.
Certification of Closed Meeting
Following the Closed Meeting, upon reconvening the Open Meeting, Mrs. Kennedy made the following motion: Now, therefore, be it resolved that the Board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the Closed Meeting was convened were heard, discussed or considered in the Closed Meeting. The motion was seconded and approved by Roll Call vote as follows:
Roll Call Vote
Mr. Britt Yes
Mr. Chappell Yes
Mr. Cheliras Yes
Mr. Diederich Yes
Mr. Dixon Yes
Ms. Kennedy Yes
Mr. McMillan Yes
Mr. Cowling Yes
MANAGER’S REPORT
The Report was previously distributed and is attached to these Minutes. Mr. Schrantz also added one more item that wasn’t in the report. Mr. Morien resigned his position as Authority Member.
CHAIRMAN COMMENTS
Chairman Cowling thanked the members of the Authority for their time and contributions to the Authority.
Mr. Dixon requested that the Authority change its meeting night to another night due to his having a conflict with another event. A motion was made to change the meeting to the first Tuesday of each month. The motion was seconded and approved.
ADJOURNMENT
There being no further business, the meeting was adjourned.
CT Cowling,
Chairman