The regular meeting of the Chesapeake Airport Authority was held on Wednesday, December 18, 2019 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.
| MEMBERS PRESENT: | Paul Chappell, Meredith Kennedy, C. T. Cowling, Wynn Dixon, Don Britt and Richard Chiliras |
| MEMBERS ABSENT: | Steve Morien, Chad Diederich and Richard McMillan |
| AIRPORT MANAGER | Chris Schrantz |
| LEGAL COUNSEL | Anita Poston, Vandeventer Black LLP |
CALL TO ORDER
Chairman Cowling called the meeting to order at 7:07 P.M.
CLOSED MEETING
Ms. Kennedy made the following motion: I move that the Chesapeake Airport Authority convene in a closed meeting in accordance with Virginia Code Section 2.2-3711(A)(1): to consider and discuss the salaries of specific employees of the Authority. The motion was properly seconded and unanimously passed.
OPEN MEETING
The Open Meeting resumed at approximately 7:40 p.m. Ms. Kennedy moved for adoption of the following resolution: Now, therefore, be it resolved that the board of the Chesapeake Airport Authority hereby certifies that to the best of each member’s knowledge: (i) only public business matters lawfully exempted from open meeting requirements under the Virginia Code, and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the closed meeting.
ROLL CALL VOTE:
Mr. Diederich – not present
Mr. McMillan – not present
Mr. Britt – yes
Mr. Dixon – yes
Ms. Kennedy – yes
Mr. Cheliras – yes
Mr. Chappell – yes
Mr. Morien – not present
Chairman Cowling – yes
Mr. Cheliras made a motion that the Authority adopt proposed 2021 budget option B that includes funding for a possible 10% raise for all Airport employees. The Chairman called for discussion of the motion. Mr. Britt made a motion that the Authority revise the FY 2020 budget to reflect the actual city contribution to the airport before adopting the FY 2021 budget. Both motions were seconded and passed unanimously: accepting the FY 2021 proposed budget option B and adopting revisions to the FY 2020 budget to include the actual contribution from the City.
MINUTES
A motion was duly made, seconded and passed to approve the minutes from the meeting of October 2019, as previously circulated.
TREASURER’S REPORT
Mr. Britt reported that he had reviewed the financial reports for October/November and recommended approval. The motion was seconded and passed to accept the financial statements as presented for October/November 2019.
INVOICES
Mr. Schrantz reviewed the invoices for the months of September:
Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid are listed below: Pender & Coward $1,653, 1,486.50, 1,375.50, 1,438.50, $3,549, $3,760.55, $3,478.50, $3,442.50 (Land Acquisition); RRMM $24,492.50 (Terminal Repairs);Parkway Grading $75,024.70 (CS6-49 Payroll Request); Virginia Media $1,897.34 (CS6-52 SWPPP); Talbert & Bright $4,157.80, $4,062.90 (CS6-49); Talbert & Bright $3,069.38, $2,889.37 (CS6-52), Talbert & Bright $5,402.89, $3.049.69 (CS6-53); Progressive Insurance $1,414 (Annual Premium); and Virginia Paving $52,572 (CS6-61)
Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid are listed below: Brown & Edwards $11,080.00 (Final Audit Billing); VSC $1,195.37 (Annual Billing); and Stevenson Tractor $13,549.00 (Zero Turn Purchase); Dominion Power $2,418.36, $1,177.78, $1,725.32, $1,061.86 (Utility Bill); James R. Reed $1,350 (WTTP Testing); Oessco $1,278.13 (Fuel Farm); Union Bank $2,095.61, $1,503.83 (Credit Card); US Bank $7,533.33 (Bond Payment); City of Chesapeake $13,500 (City Note Payment); and City of Chesapeake $33,284.04 (Stormwater Fees).
A motion was made, seconded and passed to approve payment of these invoices.
OLD BUSINESS
None
NEW BUSINESS
None
COMMITTEE REPORT
Mr. Cheliras discussed the study that was done 5 years ago on revamping the terminal and flight school building. Mr. Cheliras asked that Talbert & Bright return in the future and review the details of that study for the Authority
TALBERT & BRIGHT REPORT submitted by Steve Peterson
Corporate Hangar Site Preparation
On December 5th a final inspection was conducted that included a representative from the DOAV, Talbert & Bright and the Authority. The contractor has successfully completed the work with just one outstanding punch list item. The contractor is in the process of closing out permits with the City of Chesapeake and VADEQ. The contractor is also in the process of submitting all final closeout documentation. It is anticipated that this project will be administratively closed out by the end of January.
T-Hangar Pavement Rehabilitation
This project includes the rehabilitation of the existing pavement around T-Hangar D, E, F & G. Survey and geotechnical sub-contractors have been onsite and have completed their work. The survey files have been received and are in drafting. The geotechnical report was received and is being reviewed for pavement recommendations. This project is expected to be designed and ready to receive funding in August 2020.
MANAGER’S REPORT
Motorcycle safety school is coming this spring. We are going to offer the motorcycle training school space to keep motorcycle police current and trained up.
Oil discharge contingency plan nearing completion.
FAA had imposed a deadline for based aircraft. CPK has 115 based aircraft.
Waiting list for hangars continues to grow.
Applications are being submitted for the position of facilities maintenance manager. No one has been identified to take the job.
Reviewed Dan Bigley’s citation with Authority.
CHAIRMAN COMMENTS
Chairman Cowling thanked the members of the Authority for their time and contributions to the Authority.
ADJOURNMENT
There being no further business, the meeting was adjourned.
CT Cowling
Chairman