CHESAPEAKE AIRPORT AUTHORITY MINUTES December 14, 2016

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, December 14, 2016 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. CT Cowling called the meeting to order December 14, 2016.

MINUTES
A motion was made and passed unanimously to accept the minutes from the meeting of November 2016.

TREASURER’S REPORT
Mr. Don Britt reported that he inspected the financial statements before the meeting and found them in order. A motion was made, seconded and passed to approve the financial reports for November 2016.

INVOICES

Mr. Chris Schrantz reviewed the invoices for the month: AI Right $1,100.00 (Mold Remediation); Overhead Door $1,022.50 (Hangar Doors); City of Chesapeake $13,500.00 (Note Payment), $33,284.04 (Stormwater Fees); Branscome $301,086.34 (Pay Request); Talbert & Bright $47,053.72 (CF6-20 Inv. 11), $1,149.10 (CS6-46 Deal), $2,298.20 (CS6-46 Deal), $45,949.62 (CF6-20 Inv. 12); Progressive $1,414.00 (Insurance).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2016 included: Overhead Door $1,022.50 (Hangar Door Repairs); Talbert & Bright $78,030.21 (CF6-20), $2,910.00 (AIP6-21); Door Engineering $4,315.96 (Cables); and Branscome $152,431.16 (Pay Request).

A motion was made, seconded and passed to approve payment of the invoices as presented.

OLD BUSINESS
None

NEW BUSINESS
Employee Evaluations
Mr. Wynn Dixon stated that he would like to pursue creating an employee evaluation system for the airport employees. Mr. Chris Schrantz stated that he would seek out information for development of this evaluation system.

COMMITTEE REPORTS
Marketing Committee
Ms. Meredith Kennedy discussed her research on the drones and the information provided in the brochure entitled Know B4 You Fly.

Steering Committee
Mr. Brian Miller presented and discussed the pictures he brought and distributed to the board about construction of hangars and a program about a fuel discount program.

TALBERT & BRIGHT REPORT Submitted by Steve Peterson
Mr. Chris Schrantz read the following report from Mr. Steve Peterson because he could not attend the meeting: The contractor has reached substantial completion. The contractor is waiting for the dry and warmer weather to be able to place final marking. There are still some inspections to be completed and punch list work to be done. Final Closeout will be contingent on the weather. Mr. Steve Peterson apologized for missing the meeting.

MANAGER’S REPORT
Mr. Chris Schrantz reported on the following:

There was another water line breach occurred and airport staff was able to coordinate with the City of Chesapeake Public Utilities; which dispatched a crew and the line was fixed within 26 hours of discovery. Many thanks to David Jurgens and his department at Public Utilities.

The retreat for the members is set for January 5, 2017 and that the facilitator is working out the final details. It looks like Jan 5th may be the date. The masterplan and its implications as part of the Federal Grant Assurances and the Conditional Use Permit that was issued by the city will be discussed at the retreat. Mr. Schrantz passed out a copy of the masterplan.

The architect pricing has increased for the flooring so staff is working on modifying the scope of the project and getting the necessary bids.

Member Comments:
Mr. Brian Miller asked when a meeting will be called to address the steering committee report. Mr. Chris Schrantz stated that he has been tasked with analyzing the report and making recommendations. At the next board, Mr. Schrantz will give the recommendations and then a special meeting will be scheduled to discuss the report.

Chairman’s Comments
Mr. CT Cowling reminded the board of its responsibility as a governing authority board which acts as a body and individual members have no authority to act other than with the authority body as a whole. Mr. Cowling thanked everyone for their commitment to the Authority. Merry Christmas and Happy New Year.

ADJOURNMENT

There being no further business, the meeting was adjourned.

CT Cowling
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.