CHESAPEAKE AIRPORT AUTHORITY MINUTES December 11, 2013

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

December 11, 2013 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the December 2013 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the November 2013 meeting.

TREASURER’S REPORT
Mr. Mike Lucarelli made a review of the financials and found them to be in order. A motion was made, seconded and passed unanimously to approve the November 2013 financials.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: Talbert & Bright $23,619.02 (NTA PH I and 2), 5,690.50 (EA Obstruction Removal); $2,251.49 (CUP/Site Plan Update); City of Chesapeake $33,284.04 (Stormwater Fees); 13,500.00 (City Debt Service); and Univar 1,064.40 (Treatment Plant Supplies). A motion was made, seconded and passed unanimously to approve the invoices for the month of November/December.

Operating Invoices over $1,000 covered by the annual check signing resolution oralready approved previously that were paid in November 2013: Builder’s Insulation $2,289.00 (FBO Hangar Repairs); Talbert & Bright $4,952.00 (Easement Acquisition), 21,143.03 (NTA PH I & II); Dominion Virginia Power $1905.29 (Power); Horton & Dodd $2,547.50 (Surveyors); Pender & Coward $4,251.00 (Deal Property); Thomas Tyre & Associates $3,812.50 (Appraisers) and US Bank $9,549.33 (Bond).

NEW BUSINESS
Mr. Earl Hollowell discussed changing the starting time of the authority meetings to try and accommodate our city liaison and his schedule. A motion was made to change the starting meeting time to 6:00 pm and to try this time schedule out for a six month trial basis to see if the time worked for everyone. The motion was seconded and passed unanimously to approve the time change for the meeting from 7:00 pm to 6:00 pm.

COMMITTEE REPORTS
Mr. Brian Miller stated that the city is still working on getting the signs to the airport up at the designated locations.

TALBERT & BRIGHT
Environmental Assessment Security Access Road
Mr. Steve Peterson stated that they had received some comments from the FAA which they have addressed and are still awaiting a response from the FAA.

Off-Airport Environmental Assessment Obstruction Removal
Mr. Steve Peterson stated that a letter has been prepared to the land owners to access their property will be going out in January.

Apron Phase 1 and 2 Expansion Project
Mr. Steve Peterson stated that they will be 90% complete with design next week, and that they hope to submit by the end of the month to the city.

MANAGER’S REPORT
City Council Meeting
Mr. Chris Schrantz discussed his participation, at the city’s meeting, in getting the description of our capital budget projects changed to line up with our grant descriptions. City council approved our changes to the wording of our capital budget.

Frank Williams Farms
Mr. Chris Schrantz gave an update on that project. Frank Williams has not recorded the platt yet with the city. Mr. Schrantz stated that he will be meeting with Mr. Dick Browner to determine what the status of the project is. Mr. Schrantz will give a report at the next meeting.

Airport Fence
Mr. Chris Schrantz discussed the breaches that are in our fence line around the airport along the Hunt Club property. Mr. Schrantz stated that there is a grant available for repairing the fence.

FBO Repairs
Mr. Chris Schrantz discussed the repairs being done to the flight school by Dan Bigley.

DEQ
Mr. Chris Schrantz discussed the visit from the DEQ that occurred today. Mr. Brian Miller had a question about deicing in relation to the drainage that is monitored by DEQ, does the airport have a designated area. Mr. Joe Love stated that he thinks the ALP for the push out to the north includes a wash rack area but he was not sure if it was associated with deicing or not.

COMMENTS FROM THE FBO
Mr. John Beaulieu stated that Culpepper has changed their personal property tax rate to almost nothing.

Mr. John Beaulieu stated that the GCO continues to be a problem. Mr. Joe Love asked if it is a problem related just to our airport or is it something inherently wrong with the GCO everywhere. Mr. Chris Schrantz will try to get more information on the issue. Mr. Love suggested that Mr. Schrantz let the FAA know that we would like to get a RCO.

COMMENTS FROM THE AUTHORITY MEMBERS
Mr. Joe Love discussed the fact that we have several hangars that are empty and Mr. Love recommends that the advertising committee work on getting the hangars filled. Mr. Brian Miller stated that Hampton Roads airport is going up on their rents.

Mr. Joe Love discussed the need to put the Frank Williams project on the front burner and to work with the FAA to get the road turned over to the city.

COMMENTS FROM THE CHAIRMAN
Mr. Earl Hollowell stated that we are coming up on a new year and he would like to see the airport take off running and get the work done.

EXECUTIVE SESSION
Mr. Joe Love made a motion, seconded by Mr. Vince Gordon to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 7 (Consultation with legal counsel) as indicated on Form I attached hereto and made a part hereof.

Mr. Brian Miller made  a motion, seconded by Mr. Tom Epley and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.