CHESAPEAKE AIRPORT AUTHORITY MINUTES December 10, 2014

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,
December 10, 2014 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER                                                                                                               
Mr. Earl Hollowell declared a quorum present and called the December 2014 meeting to order at 7:00 p. m.

MINUTES

After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting on November 2014.

TREASURER’S REPORT
Mr. Don Britt filling in for Mr. Mike Lucarelli, stated that he has found the financials to be in order. A motion was made, seconded and passed unanimously to approve the November 2014 financials.

INVOICES

Mr. Chris Schrantz went over the invoices for the month: Kaufman & Canoles $1,059.20 (General Matters), $1,910.00 (General Matters); MASCO Sweepers, Inc. $1,680.00 (Brushes); Talbert & Bright $6,491.20 (AIP 6-19 Inv. 8), $4,863.48 (CS6-44 Inv. 5).

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid 2014: Dominion Virginia Power $1,957.73 (Utility bill); US Bank $9,771.67 (bond payment); Don Bilbo $1,440.00 (Ramp Install), $33,725.00 (Hangar Reconstruction); $12,000 (Hangar Reconstruction), $68,378.30 (Hangar Reconstruction); Talbert & Bright $6,016.19 (Land and Easement); Temperature Control $6,435.00 (FBO AC Unit); and Overhead Door $2,358.62 (Hangar Reconstruction). A motion was made, seconded and passed unanimously to approve the invoices for the month of November/December 2014.

OLD BUSINESS
Steering Committee
Mr. Chris Schrantz stated that Mr. Joe Love and Mr. Brian Miller were not here tonight. Mr. Love put together a draft of the duties of the steering committee and Mr. Schrantz handed it out to the members. Mr. Schrantz discussed the draft and its contents with the members. Mr. Earl Hollowell stated that we will carry the discussion over to the next meeting.

Rules and Review Committee
Mr. Earl Hollowell tabled the discussion on this topic until next meeting.

NEW BUSINESS
Request by EPIX Aviation
Mr. Chris Schrantz passed out a request from EPIX Aviation to place a building, a temporary structure, in their leasehold. Mr. Schrantz stated that this temporary classroom building will not violate our conditional use permit that was just approved. The temporary building will be placed to the rear of the building. Mr. Jim Parkman, EPIX Aviation, stated they are currently in the permit process. The building will be a 24 by 60 ft modular classroom and will be approximately 21 feet behind the hangar with a separate electrical hookup, with an electrical inspection by the city and fire department. They are starting with 1 plane and hope to have up to 6 planes with their partnership with Prevalence.

Mr. John Beaulieu discussed his views that the authority should be providing the buildings that could be rented to other businesses on the field. Mr. Beaulieu felt that the Authority did not charge enough when the Authority did the Ruffin Land Lease. Mr. Beaulieu suggested that going forward the Authority should consider providing the building and spaces to rent forward. Mr. Vince Gordon asked Robert Powell, Attorney, to review the land lease for Ruffin and determine if there were any provisions made for this type of situation.

A motion to give approval to begin the process for EPIX Aviation to install the temporary classroom with EPIX Aviation providing updates on the process and depending on whether our attorney finds anything that would slow down this process in the original Ruffin Land Lease, the motion was seconded and unanimously approved.

COMMITTEE REPORTS
Capital Improvement Committee
Mr. CT Cowling discussed their visits to the different airports and the programs these airports have. Mr. Chris Schrantz stated that he has a number of pictures that he will get out to the members to review of their visit to these airports.

Mr. John Beaulieu offered to take any members that would like to visit these airports.

TALBERT & BRIGHT
FBO Concept Study
Mr. Steve Peterson stated that they will be having a meeting on the 19th with the space planner and the FBO committee.

North Terminal Area Apron Phase I & II
Mr. Steve Peterson stated that they are finishing up the plans. The FAA called this week and asked if we could do both phases this year because they had extra money this year. Mr. Peterson said the only possible obstacle is if the city didn’t want to move next year’s money to this year. Mr. Peterson stated that he believes Mr. Schrantz has a meeting with the city to discuss that.

Off-Airport Easement Acquisition/Obstruction Removal EA
The field work has been completed including a follow-up site visit with the US Army Corps of Engineers for the wetlands jurisdictional determination (JD). Once the JD has been issued by the Corps, we will incorporate this info into the draft EA and submit it to CPK, DOAV, and FAA for review.

Stormwater Pollution Prevention Plan (SWPPP), Spill Prevention Control and Countermeasure Plan (SPCC) and Oil Discharge Contingency Plan (ODCP) Update Mr. Steve Peterson stated that they should have the project wrapped up within the next two months.

MANAGER’S REPORT
Tornado Repair Update
Mr. Chris Schrantz stated that the repairs all about all complete, we are still waiting on LED lights to be installed. Mr. Vince Gordon would like to have all tenants a

North Terminal Area Update
Mr. Chris Schrantz discussed the FAA’s request to move up the Phase II project to current year. Mr. Schrantz will be meeting with the director of budget tomorrow about this project.

Tenant Comments:
Mr. John Beaulieu commented on the wires being put up down West Road and that he thought it was Cox putting in their wires. Mr. Beaulieu stated that they are looking forward to when the construction process is complete and that they would be able to move back into their area.

Chairman’s Comments:
Mr. Earl Hollowell discussed the need for this bridge project to hurry up and come to the close.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.