CHESAPEAKE AIRPORT AUTHORITY MINUTES August 6, 2014

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,
August 6, 2014 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the August 2014 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the meeting on July 2014.

TREASURER’S REPORT
Mr. Mike Lucarelli stated that he has found the financials to be in order. A motion was made, seconded and passed unanimously to approve the July 2014 financials.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: USI Insurance $4,088.00 (Annual Premium); VML $2,309.00 (Annual Premium); Kaufman & Canoles $2,063.95 (General Matters); Berkeley Mid-Atlantic $5,725.00 (Annual Premium); US Bank $9,549.33 (Bond Payment); and Talbert & Bright $1,531.50 (Crack Seal RFQ). A motion was made, seconded and passed unanimously to approve the invoices for the month of July/August 2014.

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid in July/August 2014 Talbert & Bright $3,152.75 (Deal Property), $2,546.04 (Perimeter Road), $1,487.70 (CUP Update); Kaufman & Canoles $1,513.08 (Grassfield Manor), $2,352.50 (Fuel Farm); and Dominion Virginia Power $1,923.19 (Utility).

Additional Tornado Expense: Mobile Mini $149.19 (storage) and Don Bilbo Construction $54,800.00 (Hangar Construction).

OLD BUSINESS
Rezoning Applications – Shillelagh Commons LLC – Madison Meadows – Horton Landing
Mr. Chris Schrantz combined old business and new business agenda topics in regards to the rezoning applications and discussed the letters that have gone and will go out in response to these rezoning applications with the critical requirement being that the easement restrictions are in place if these applications are accepted by the city of Chesapeake. The members discussed different types of language that may be used in these easements to be determined by our council and the developer’s council.

Committee Assignments:
Mr. Earl Hollowell stated that he is standing up a new committee to be called The Steering Committee. This committee will explore the different paths the airport could take and the different projects that the airport could undertake and make recommendations to the board about changes and improvements at the airport. Mr. Hollowell assigned Mr. Joe Love and Mr. Brian Miller to this committee. The following committees were assigned to the board members:

Finance Committee – Mr. Mike Lucarelli and Mr. Don Britt
Capital Improvement Committee – Mr. Joe Love and Mr. C.T. Cowling
Marketing Committee – Ms. Meredith Kennedy and Mr. Brian Miller
FBO Committee – Mr. Vince Gordon and Mr. Mike Lucarelli
Security Committee – Ms. Meredith Kennedy and Mr. David Wade
Rules and Review Committee – Mr. Brian Miller and Mr. David Wade

NEW BUSINESS
FY 14 Draft Financials
Mr. Chris Schrantz asked the chairman if we could go out of order to discuss the FY 14 Draft Financials. Mr. Schrantz stated that Mrs. Mary Cover had to leave after the discussion to go back to her accounting class that she teaches on Monday and Wednesday nights.

Mrs. Mary Cover discussed the audit and the draft financials. Mrs. Cover went over the Management, Discussion and Analysis, the financial statements and the footnotes that will be submitted to the auditor. Mr. Don Britt reminded the board members that the Management, Discussion and Analysis is a representation of the authority and that they should understand what it represents.

COMMITTEE REPORTS
Marketing Committee
Mr. Brian Miller discussed the feedback from the Commemorative Air Force and that wanted to arrange for a different B-17 to come out here but found out it had already committed to Suffolk Airport this fall. They brought up bringing out the B-17 here in 2015 and they would like to bring his PT-17 for profit rides. Mr. Miller wanted to find out if the authority wanted to sponsor this type of event each year that would bring in more sponsorships. Mr. Miller also stated that he thought it would also be a good idea to bring in a car club to show off old cars as well during this event.

Rules and Review Committee
Mr. Brian Miller discussed the language that the FAA has come out with in regards to hangar use. Mr. Miller stated the language was more in favor of tenant rights and needs. Mrs. Kennedy agreed and mentioned that during the tornado, tenants weren’t as concerned about the damage they suffered but more about the loss of privacy concerning what they stored in their hangars.

TALBERT & BRIGHT
Conditional Use Permit (CUP)
Mr. Steve Peterson stated that they have completed the application last month and Mr. Chris Schrantz reviewed and gave his approval. Talbert & Bright submitted it to the Department of Aviation for their review and they gave their formal approval so that it could be sent to the City of Chesapeake by the end of the week.

VPDES Permit
Mr. Steve Peterson stated that the DEQ permit application has been approved and the DEQ will sent it to the appropriate departments for their approvals before the actual permit is issued. There are new requirements this year in the area of Total Maximum Daily Loads (TMDL) and they have already discussed it with our sewer treatment engineers. Right now our numbers are very low and DEQ doesn’t have any concern at this time about the need for an upgrade to the treatment plant at this time but it is Mr. Peterson’s recommendation that once the permit is issued we need to determine if modifications will need to be made within the next 5 years before the next permit application.

North Terminal Area Project (NTA)
Mr. Steve Peterson gave the members an overview on the future development of the airport to include the North Terminal Area Project. Mr. Peterson held a question and answer discussion on the upcoming construction.

MANAGER’S REPORT
Cox Business Solutions
Mr. Chris Schrantz discussed the meeting with the Cox representatives and their walk-through the airport. Mr. Schrantz stated that the representative stated that the cost only will be the installation costs with a 5 year commitment. Mr. Schrantz thanked Mr. Murrell and Mr. Holton in helping to get the project to this point. Cox would like to have everything working by the end of December.

Ditch Clearing Project
Mr. Chris Schrantz discussed the ditch clearing project. The stormwater and environmental folks came out and gave us the go ahead to get the project underway. We then had the Sherriff’s department come out with a crew and they were able to complete this project.

GCO
Mr. Chris Schrantz talked to the FAA and they are not enthusiastic about establishing a new RCO. The DOAV will support repairing GCO unit but will also consider replacing it if needed.

Tornado Construction Update
Mr. Chris Schrantz stated that we have received the insurance check and we have signed the contract with Mr. Bilbo’s company and have received the schedule to get the hangars repaired. They will begin on the 15th and should be complete in about two months.

Space Planners
Mr. Chris Schrantz stated that because of procurement laws which requires going through a bidding process, we can use our engineers to be able to accomplish what we need to get the new hangar designed.

ADA Ramp
Mr. Chris Schrantz stated that we have received and are waiting for the city to approve the permit so that we can construct it and put it in place.

Chairman’s Report
Mr. Earl Hollowell discussed his viewing of the council work session on channel 48 and mentioned that the council will be making their liaison appointments next meeting. It was brought out at the meeting that the liaisons are left to determine how they will interact with their assignments.

EXECUTIVE SESSION
Mr. Mike Lucarelli  made a motion, seconded by Mr. Vince Gordon to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 7 (consultation with legal counsel) as indicated on Form I attached hereto and made a part hereof.

Mr. Vince Gordon  a motion, seconded by Mr. Mike Lucarelli and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

A motion was made, seconded and unanimously approved to approve the language to be used in the airport’s response to the neighborhoods rezoning applications avigation easement to include reimbursement of legal fees and to include agreement to any changes made by the FAA to the approaches in the future.

Member’s Comments
Mr. Brian Miller stated that he learned a lot from watching our litigation proceedings and encouraged members to go if they can attend.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.