CHESAPEAKE AIRPORT AUTHORITY MINUTES August 14, 2013

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

August 14, 2013 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the August 2013 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the July 2013 meeting.

TREASURER’S REPORT
Mr. Mike Lucarelli made a review of the financials and found them to be in order. A motion was made, seconded and passed unanimously to approve the July 2013 minutes.

INVOICES

Mr. Joe Love discussed the additions of bills that are not normally included in this area. The auditor felt that we should have all bills over $1,000 on this list, so until we have clarification with the auditor we will continue to list all bills over $1,000 even though our resolution to sign checks allows us to pay normal operating bills as needed.

Mr. Joe Love went over the invoices for the month: Dominion Power $1,837.49, 1,024.73 and 2,119.83 (Utility Bill); KDAR $2,000.00 (Easement/Acquisition); Capital One $1,240.55 (Credit Card); US Bank $9,743.41, 9,743.41 (Refunding Bond); Talbert & Bright $15,808.43 (NTA PH I & II); Berkley Mid-Atlantic Group $7,775.00 (Insurance) and Dixon Hughes Goodman $2,900.00 (Annual Audit). A motion was made, seconded and passed unanimously to approve the invoices for the month of July/August 2013.

NEW BUSINESS
COMMITTEE ASSIGNMENTS
Mr. Earl Hollowell discussed the committee assignments: Finance Committee – Mr. Mike Lucarelli and Mr. David Wade; Capital Improvement Committee – Mr. Tom Love and Mr. Herb Perlin; Marketing Committee – Mr. Vince Gordon and Mr. Brian Miller; FBO Committee – Mr. Tom Love and Mr. Mike Lucarelli; and Security Committee – Mr. Julian Jackson and Mr. David Wade.

MANAGEMENT DISCUSSION ANALYSIS (MDA)
Mr. Joe Love discussed the Management Discussion Analysis (MDA). Mr. Love stated that it is management’s review of the year of the important things that have been going on at the airport. This is a requirement of the audit. Mr. Love asked the members to review the MDA and to get back to him as soon as they can. Ms. Mary Cover discussed what the auditor had found while he was at the airport during his audit which were two bills that didn’t have the manager’s initials and the auditor felt all bills should be included on the Invoices over $1,000 list.

RESOLUTION TO SIGN CHECKS
Mr. Love stated that this is the standard resolution that we use to appoint those that can sign checks on our accounts. This resolution also addresses the fact that Mr. Joe Love is retiring and Mr. C. Chris Schrantz will become the new manager.

Mr. Love read the following resolution into the record:

RESOLUTION OF THE
CHESAPEAKE AIRPORT AUTHORITY
DESIGNATING THE
CHAIRPERSON, SECRETARY-TREASURER OR AIRPORT MANAGER
TO SIGN CHECKS AND OBLIGATIONS
AGAINST THE GENERAL ACCOUNTS

Whereas, Article VIII of the by-laws of the Chesapeake Airport Authority (the Authority) specifies that: “the Authority will designate, by resolution, an individual or individuals who each, individually, shall be authorized to sign checks and obligations against the general accounts. This individual (these individuals) shall be the chairperson, the secretary-treasurer and/or the airport manager.”; and

Whereas, it is necessary for the efficient conduct of the business of the Authority that routine expenditures be made on a daily basis; and

Whereas, the Authority has employed an airport manager to conduct the day-to-day business of the authority; and

Whereas, it is essential that more than one person be authorized to sign checks and obligations to ensure the orderly conduct of the business of the Authority in cases of illness or absence;

Now, therefore be it resolved, that the Chesapeake Airport Authority hereby designates the chairperson (Earl S. Hollowell, Jr.), the secretary-treasurer (Michael C. Lucarelli), the airport manager until September 1, 2013, (Joseph E. Love), and the airport manager as of September 1, 2013 (Charles C. Schrantz) as the persons, any one of whom is authorized to sign checks and obligations against the general accounts of the authority; provided, however, that  with the  exception of routine and periodic bills for utility services, none of the persons so designated shall pay invoices or requests for payment in excess of $1,000.00 until so authorized by the majority consent of the Authority at a regularly scheduled or special meeting of the Authority. Consent for a designated person to sign checks in excess of $1,000 shall be deemed to have been given when necessary to make partial or final payments for goods or services in accordance with a contract previously approved by the Authority. The designation of Mr. Joseph E. Love to sign checks is void upon his date of retirement, September 1, 2013. This designation of individuals to sign checks voids any previous designation and shall remain in effect until superseded by a subsequent resolution of the authority.

          In witness whereof, I have hereunto set my hand and cause the seal of the Chesapeake Airport Authority to be affixed hereto this fourteenth day of August, in the Year of Our Lord, two thousand and thirteen.

Earl S. Hollowell, Jr.
Chairman         

A motion was made, seconded and passed unanimously to approve the check signing resolution with the Chairman signing to certify that it had been approved.

WORKER’S COMP – PANEL OF PHYSICIANS (LATE ADD)
Mr. Joe Love discussed the Panel of Physicians that are suggested by VML worker’s comp insurance. Mr. Herb Perlin suggested that we add more Chesapeake Orthopedics Physicians to the list. A motion was made, seconded and passed unanimously to approve the provided list and that we try to get more Chesapeake Orthopedics Physicians added to this list and then have the additions approved at the next meeting.

TALBERT & BRIGHT
Mr. Steve Peterson discussed the progress of the Apron Expansion. The geo tech reports will be due next week. Mr. Peterson said the subgrade seems to be made up of quite a bit of sand so that is good because usually it’s all swamp. That will take several months to complete. Once the design is complete, we can go to bid in the April next year time frame. The grant process should be ready in the next 6 months. Mr. Peterson will have a layout to show the authority next month.

AUTHORITY MEMBER COMMENTS
Mr. Brian Miller discussed several problems that he had found in his review of the rules and regulations and the minimum standards. Mr. Miller also discussed his review of the noise abatement policy of the airport. Mr. Miller stated that these documents have not been updated in a very long time. Mr. Vince Gordon asked Mr. Miller to put his ideas and suggestions on paper and we would have legal look the suggestions and put it before the state and FAA for their feedback. Mr. Joe Love suggested that it would be in order to at some point appoint a committee to look at any issues with the rules and regulations as well as the minimum standards.

EXECUTIVE SESSION
Mr. W. Vince Gordon made a motion, seconded by Mr. Michael Lucarelli to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 5 (Discussion concerning a prospective business where no previous announcement has been made) as indicated on Form I attached hereto and made a part hereof.

Mr. Michael Lucarelli  a motion, seconded by Mr. Thomas Epley and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

Earl S. Hollowell, Jr.
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.