CHESAPEAKE AIRPORT AUTHORITY MINUTES August 10, 2016

The regular meeting of the Chesapeake Airport Authority was held on Wednesday, August 10, 2016 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER

Mr. CT Cowling congratulated Ms. Meredith Kennedy and her husband on the birth of their daughter

Mr. CT Cowling stated that he would like to go out of order and take New Business first.

NEW BUSINESS
DRAFT MANAGEMENT, DISCUSSION & ANALYSIS (MD&A) DRAFT FINANCIALS
Mr. CT Cowling introduced Ms. Mary Cover, Assistant Airport Manager. Ms. Cover discussed the current audit and the findings to date. Ms. Cover discussed the draft financials and the MDA. Ms. Cover reminded the board that the MD&A is the board representation and that each member should look it over to ensure that it reflects what they know to be true.

Ms. Cover recommended to the board that the policy of making deposits within two business days be extended to seven business days. A motion was made, seconded and passed to approve the change in the deposit policy to reflect seven business instead of two business days for deposits to be made.

MINUTES

A motion was made and passed unanimously to accept the minutes from the meeting of July 2016 as previously circulated.  

TREASURER’S REPORT
Mr. Don Britt reported that he inspected the financial statements before the meeting and found them in order. A motion was made, seconded and passed to approve the financial reports for July 2016.

INVOICES

Mr. Chris Schrantz reviewed the invoice for the month: Stevenson Tractor $1,343.46 (Zero turn Repairs).

Operating Invoices over $1,000 covered by the annual check signing resolution or previously approved and paid in 2016 included: Pender & Coward $1,073.25 (RPZ Rwy 5); Dixon Hughes Goodman $2,500.00 (Audit Billing); VSC Fire Security $2,325.00 (Annual Fee); Branscome $40,261.80 (Payroll Request); and Talbert & Bright $6,273.68 (AIP6-18). A motion was made, seconded and passed to pay the invoices over $1,000 for the July/August 2016.

OLD BUSINESS
None

COMMITTEE REPORTS
STEERING COMMITTEE – Report Discussion
Mr. Burke Craver stated that since Mr. Brian Miller was absent to table this discussion.

TALBERT & BRIGHT REPORT Submitted by Talbert & Bright
Off-Airport Easement Acquisition/Obstruction Removal EA
Mr. Steve Peterson stated that we are waiting on approval from the FAA for the environmental.  The Virginia Aviation Board will not approve any requests until that is approved.

North Terminal Area Apron Phase I & II
Mr. Steve Peterson stated if we get a string of days without rain we will begin to make some progress. Mr. Peterson discussed the issues they were running into on the ramp area.

MANAGER’S REPORT
Mr. Chris Schrantz reported on the following:
            Conference
Mr. Schrantz stated that the Frank Williams, Mega Site, was the topic of discussion with people from the city and the state.

Dry Hydrants/Pump
Mr. Schrantz stated they he is still working on a solution to the problems with the pump house and the dry hydrants.

CHAIRMAN COMMENTS
Mr. CT Cowling stated that he had a meeting with Steven Wright, Economic Development to discuss ways for the airport and the city to work together on different projects.

ADJOURNMENT
There being no further business, the meeting was adjourned.

                                                                                    CT Cowling
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.