CHESAPEAKE AIRPORT AUTHORITY MINUTES August 10, 2011

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

August 10, 2011 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Kevin Hubbard declared a quorum present and called the August 2011 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the July 2011 meeting.

TREASURER’S REPORT
Mr. Burke Craver stated that he had reviewed the financials and found everything to be in order. A motion was made and passed unanimously to accept the Treasurer’s report.

INVOICES
Mr. Joe Love went over the invoices for the month: Talbert & Bright $20,199.03 (Obstruction Removal/Silviculture), $3,619.90 (Land Acquisition); Virginia Resources Recycled $78,120.00 (Obstruction Removal/Silviculture). A motion was made, seconded and passed unanimously to approve the invoices for the month of July/August 2011.

OLD BUSINESS
Proposed Maintenance on Waste Water Treatment Plant
Mr. Kevin Hubbard reminded the board that CW2 has prepared a proposal for some repairs that need to be done at the waste water treatment plant. Mr. Hubbard introduced Wesley Warren, one of 3 people that service the plant. Mr. Joe Love told the board that a copy of the proposal was in the members books for their review. Mr. Wesley Warren discussed the repairs that needed to be made to the plant. The proposal was for $8,350.00 Mr. Lee Lowder asked if the repairs were an absolute necessity to be completed. Mr. Warren said that yes, the repairs are necessary to keep the plant in a top working condition. A motion was made, seconded and passed unanimously to approve the proposal from CW2 to complete the necessary repairs to the plant.

Tidewater Flight Center – SASO Renewal Application
Mr. Kevin Hubbard reminded the board that last month the board voted to approve an extension to Tidewater Flight Center on the current SASO agreement until the end of August 2011. Since the last meeting, Tidewater Flight Center has submitted an updated application. Mr. Joe Love discussed the application and the terms that the FBO committee came up with for the SASO Renewal Agreement with Tidewater Flight Center. Mr. Love also discussed the update to the personnel list at Tidewater Flight Center. Mr. David Johnson will now be the General Manager and in charge of running the flight school. Mr. Joe Love stated that the application does meet the requirements as determined by the board for a completed application. Mr. Kevin Hubbard stated that he would like to see a change in management and in the corporate structure. Mr. David Johnson discussed his duties as the general manager. Mr. Andy Johnson discussed the personnel at Tidewater Flight Center. The members discussed whether the change in the management of Tidewater Flight Center will be enough for the board to be sure that this business will operate in the manner expected according to Airport rules and regulations as well as federal and state regulations. Mr. Kevin Hubbard stated that he doesn’t feel that we have had enough time or information to make a decision as to whether the authority should approve the application. Mr. Johnson discussed an incident whereas a couple of planes took off in conditions that were unsuitable for flying because of the dismal swamp fire. The FAA sent investigators to talk with Tidewater Flight Center and their employees. Mr. Johnson felt that the incident had been taken care of and the FAA didn’t give them a citation at this time. Mr. Johnson doesn’t believe that they will be issued a citation.

Mr. Kevin Hubbard feels that at this time he can’t recommend the terms that the FBO committee recommended; however, Mr. Hubbard stated that he would be willing to extend the agreement while Tidewater Flight Center implements the new management procedure and see how the business performs. Mr. Bob Powell suggested a probationary period be made a part of the extension of the SASO agreement. Mr. Hubbard recommended that the SASO agreement be extended until the September meeting, have the FBO committee re-address the contract under the terms discussed by the board, Mr. David Johnson and Mr. Powell. The committee should come back with a contract that the board can vote on at the next meeting. Mr. Julian Jackson made a motion to vote on the agreement tonight. Mr. Lee Lowder seconded the motion to extend the SASO agreement until next month and to have a contract to vote on at the next meeting.

NEW BUSINESS
Mr. Kevin Hubbard stated that Mr. Lee Lowder recently represented the authority at a work session with city council. Mr. Hubbard stated that Mr. Lowder did a great job in promoting the authority and thanked Mr. Lowder for a good job.  Mr. Hubbard asked Mr. Lowder to report on his meeting with the city council. Mr. Lowder discussed his presentation with the board.

MANAGEMENT DISCUSSION AND ANALYSIS (FOR ANNUAL FINANCIAL AUDIT)
Mr. Joe Love discussed the draft MDA (Management Discussion Analysis) and financials that will be sent to the auditors. The members should let Mr. Love know if there are any changes or comments before 1 pm tomorrow so that they can be sent to the auditors.

COMMITTEE ASSIGNMENTS
Mr. Kevin Hubbard asked the members to let him what committees they would like serve on for the upcoming year.

TALBERT & BRIGHT reported by Jeff Tarkington
Silviculture (Obstruction Removal)
TBI met with Contractor on-site yesterday and Schedule I of the project (clearing portion) is substantially complete with the exception of working on the Sessor property. They have some clean-up work to finish up within the fence and will be working on that for the next couple of days. We have also identified some additional work which includes clearing an area along the eastern fence (outside of fence), selective clearing on the Sessor property, and additional clearing towards the northwest corner of the taxiway. With the exception of the work on the Sessor property, this additional work is due to the growth/re-growth of trees in areas previously cleared or areas where the aerial survey data is 5 or more years old. This information has been forwarded to the FAA/DOAV for their review and concurrence. Contractor anticipates the add-on work could be complete within 30-days once they have the go-ahead. Schedule II of the project (herbicide) is scheduled for the end of September/early October. Schedule III of the project (additional herbicide spot spraying and wetlands planting) will be completed in November/December.

Fire Suppression – Pump Installation
First draft of schedule has been received and reviewed. Final schedule and initial submittal should be in hand within the next 5-7 days. Administrative NTP has been issued. Construction NTP should be issued in the next 30 days.

North Terminal Area (Wetland Credits)
The JPA (Joint Permit Application) to VRMC and USACOE is being prepared and sent out this week. The grant application utilizing the low bid from Stokes of $244,499, has been prepared and is being sent to FAA. We are hopeful that this project will be funded as a whole by FAA in this (FY 11) fiscal year.

Land Acquistion RPZ
CAA Council has the appraisals and review appraisals for both Deal and West Road RPZ parcels. The project is now ready to go to negotiations with the property owners.

AIRPORT MANAGER’S REPORT
Customer Appreciation Day
Mr. Joe Love discussed the plans for the customer appreciation day. Mr. Vince Gordon and Mr. John Beaulieu have been working together with Mr. Love. Mr. Love estimated cost is around $3,000. Members would be cooking and Gerald Yaegan will be sending over a P51 for the tenants to see. Mr. Jeff Tarkington stated that Talbert & Bright will like to act as a sponsor and want to donate $500 towards covering the expenses of the expenses of the day. Mr. Hubbard thanked Mr. Tarkington for his generous donation.

Virginia Aviation Conference
Mr. Joe Love stated that the conference is next week from the 16th through the 19th. Mr. Love stated that we had two grants up for approval. One was for the sign and as of right now the state is recommending no because the environmental isn’t complete. Mr. Jeff Tarkington discussed the situation with the board and discussed how they will proceed to try and have this ready for review by the time the conference convenes. The other grant is for the perimeter road for an 80/20 capital project.

Fuel Farm Project
Mr. Joe Love stated that this project is ongoing and they will be applying paint tomorrow

Equipment Purchase
Mr. Joe Love stated that the purchase of the new tractor and the associated equipment, the funds from the city have been made available.

Chairman’s Report
Mr. Kevin Hubbard stated that there is a meeting scheduled for tomorrow with Delegate Barry Knight regarding our issues with the neighbors. Mr. Hubbard stated that he understands that a representative from the city attorney’s office, Mr. Burdette, VDOA, Councilmen West, C&H Land and their representatives. Delegate Knight has been in discussion with C&H and has some recommendations about some resolutions he can suggest that may help bring these matters to a satisfactory end. Mr. Lee Lowder discussed his opposition to this meeting. Mr. Julian Jackson voiced his support in meeting with these people to try and find a resolution. Mr. Love discussed C&H’s alternative road access that they have other than our road. Mr. Love discussed the easement that C&H put on the road without the approval or consent of the authority. Mr. Love discussed the other issues involved with getting the easement from C&H.

FBO Update
Mr. John Beaulieu discussed how he will use the two offices that he just rented. Mr. Beaulieu also discussed putting a simulator in the pilot shop. Mr. Beaulieu discussed his information of what happened with Tidewater Flight Center’s pilots taking off during the incident when there was smoke from the fire at the dismal swamp. Mr. Beaulieu discussed his change of vendors for fuel.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

 
Kevin Hubbard
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.