CHESAPEAKE AIRPORT AUTHORITY MINUTES April 9, 2014

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

April 9, 2014 at 6:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the April 2014 special meeting to order at 6:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from both meetings in March 2014.

TREASURER’S REPORT
Mr. Mike Lucarelli made a review of the financials and found them to be in order. A motion was made, seconded and passed unanimously to approve the March/April 2014 financials.

INVOICES
Mr. Chris Schrantz went over the invoices for the month: Kaufman & Canoles $1,740.00 (General Matters). A motion was made, seconded and passed unanimously to approve the invoices for the month of March/April 2014.

Operating Invoices over $1,000 covered by the annual check signing resolution or already approved previously that were paid in March and April 2014: City of Chesapeake $2,120.00 (NTA PH 1 & 2 Review Fee); Talbert & Bright $90,300.25 (NTA PH 1 & 2 Inv. 6) $2,845.25 (EA), $5,690.50 (EA); Austin Electric $2,527.30 (MALSR Repair), 1,254.90 (Modify ODALS), 3,160.98 (PAPI Masterboard); and Pender & Coward $19,779.25 CAA v. REIT).

OLD BUSINESS
Airport Capital Improvement Plan (ACIP) Update
Mr. Chris Schrantz stated that he and Mr. Steve Peterson, Scott Denny (DOAV), Mindy Lee (FAA) reviewed the current ACIP and submitted it intact with no alterations at this time. The Virginia Aviation Board (VAB) would like us in the future to try and streamline locally the process of updating the conditional use permit. Another item of concern is about the Part 77 air space penetrations, in that the city has an ordinance in place to cover that, the board is going to start encouraging that local enforcement of the city’s ordinance in these matters will determine whether grants will be awarded to cover the expenses of these types of projects.

Fire Suppression Hook-In Request- John Murrell
Mr. Chris Schrantz stated that he received a call back from the Assistant Fire Chief about the request. Officially, our system is a private system and that we can do as we see fit in this matter. The Assistant Fire Chief did caution that if the Authority opens the doorway in providing a letter for development in this area, future developers could take that document and force the Authority to allow them to use the airport fire suppression system as well. The members discussed the request. Mr. Hunter Old stated that he could draft a document that would preclude future developers from trying to force us to provide them a letter, that this is a one-time request. Mr. Earl Hollowell stated that since he (Quality Enterprises) is a current tenant and will be a sewer customer in the near future we should go ahead and give Mr. Murrell what he needs in his letter giving the Fire Department permission to use our Fire Suppression System. Mr. Joe Love made a motion that we give permission to John Murrell and have the letter drafted by counsel giving the Fire Department permission to use our Fire Suppression System to cover the needs of Mr. Murrell’s requirements. The motion was seconded and passed unanimously. Mr. Murrell thanked the board.

Mr. Murrell reported that he is working to get internet service and cable to the area. Mr. Joe Love stated that the airport did have meetings with Cox a few years ago but the cost proposed by Cox was cost prohibitive. The board told Mr. Murrell that they would help him in any way they could to get Cox out here.

NEW BUSINESS
Mr. Mike Lucarelli discussed the fact that at the end of our fiscal year, four board members are up for renewal. Three of those four members have declined to renew for another term. Mr. Lucarelli wanted to know what the process is to get replacement members on the board. Mr. Joe Love stated that if any of the members know someone that would like to be a board member to have them put in an application and let the board know who they are so that we can let the liaison’s know the authorities choices.

COMMITTEE REPORTS
Rules and Regulations Committee
Mr. Brian Miller stated that he is still waiting to hear feedback from the members on the revisions.

Mr. Brian Miller was also pleased with the new directional signs to Route 17 and I64 that the city installed at the end of Airport Drive. He appreciated the city’s quick response to our request for these signs.
Mr. Brian Miller asked about the email he sent about another airport’s GCO problems and that to rectify the problem that airport posted a note about the number they can call to get clearance. Mr. Chris Schrantz stated that we have requested a layout of the sign for the Norfolk Clearance Phone number and would show the layout to Mr. Miller for his review. Mr. Schrantz will also be sending an official request for an RCO to Mindy Lee at the FAA.

Security Committee
Mr. David Wade asked if there were any updates on the security audit. Mr. Schrantz stated that there are no updates at this time.

TALBERT & BRIGHT
Environmental Assessment Security Access Road
Mr. Steve Peterson stated that we have Coastal Zone Consistency concurrence and we have the Department of Historical Resources concurrence that we are not impacting any historical resources and now it’s with the Corp which will give us their determination of any impact. Once we have that then we will be able to finalize with the FAA.

Off Airport Easement Acquisition and Obstruction Removal
Mr. Steve Peterson stated that he is waiting to meet with the land owners affected but that on the advice of counsel we had to put those meetings off for now.

Conditional Use Permit Update
Mr. Steve Peterson stated that Talbert & Bright are still gathering information and waiting on information from the city and will meet with city planning within the next 30 days.

VPDES Permit Renewal
Mr. Steve Peterson stated that are helping the airport with the permit renewal. They are waiting on information from the treatment plant people and the lab people with the test results from the outfalls and hope to have it complete before the May deadline.

MANAGER’S REPORT
VPDES Permit
Mr. Chris Schrantz discussed the DEQ visit results and the deadline that has been imposed. Mr. Schrantz felt we weren’t going to meet the deadline but that we should have all the information in place soon thereafter.

Dominion Boulevard Study
Mr. Chris Schrantz stated that he was in a breakout group that discussed the best use for lands around the Dominion Boulevard corridor. About 75% mentioned the airport in a negative way and the comments were based on a lot of misinformation. Mr. Schrantz felt that this requires us to begin an education program about the airport to try and change the misinformation about the airport.

Grassfield Rezoning Application
Mr. Chris Schrantz stated that there isn’t any updates at this time. Mr. Schrantz does have a call into city planning.

Experimental Aircraft Accident
Mr. Chris Schrantz stated that we had an aircraft incident which had a gear collapse. The runway was closed for 5 minutes while Horizon cleared the debris. FSDO and the FAA were contacted and state police was here. Everyone involved appeared fine.

Mediation Hearing
Mr. Chris Schrantz stated that this Friday will be the mediation meeting for the RPZ 5 Project.

Airport Liability on Wild-Life
Mr. Chris Schrantz stated that at the last meeting there was a question about our liability concerning the wildlife. Mr. Schrantz contacted our insurance company and they didn’t recommend issuing a NOTAM unless something extraordinary was happening on the runway. We also have listed in the Airport Facilities’ Directory specific information in the remarks section warnings about our wildlife. If someone were to sue us, the insurance company will defend us and the insurance company said that we would win.

Landowner Notifications
Mr. Chris Schrantz stated that the letters have been put on hold until after the mediation is over on the advice of our lawyer, Mike Ornoff, Pender & Coward.

Chairman’s Comments
Mr. Earl Hollowell stated that he continues to believe that we need to do more to advertise the airport. We need to start planning our events for September so that people will come out to the airport.

Mr. Brian Miller suggested we think of things that could include other than aviation events like Wings and Wheels that would bring cars out for viewing as well as the airplanes. We need to advertise that we have a friendly airport here and we welcome everyone. The board members discussed what we as an authority can do to improve our community’s perception of the airport. Mr. John Beaulieu suggested having a customer forum or community forum where the customers or the public come to learn about the airport.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

                                                                                    Earl S. Hollowell, Jr.
                                                                                    Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.