CHESAPEAKE AIRPORT AUTHORITY MINUTES April 13, 2011

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

April 13, 2011 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Lee Lowder declared a quorum present and called the April 2011 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the March 2011 meeting.

TREASURER’S REPORT
Mr. Lowder stated that he had talked to Mr. Burke Craver, Finance Committee member, and that Mr Craver had reviewed the financials that were prepared for this meeting. Mr. Lowder said that Mr. Craver had one question regarding the accounts receivables which had been answered to his satisfaction, and that he found the financials to be in good order. A motion was made, seconded and passed unanimously to accept the financials for the month of April 2011

INVOICES
Mr. Joe Love went over the invoices for the month: Talbert & Bright $2,187.17 (Obstruction Removal/Silviculture); Overhead Door of Norfolk $2,950.00 (Hanger Door Repair); Commercial Diversified $2,125.00 (Repair Batwing). A motion was made, seconded and passed unanimously to accept the treasurer’s report and the invoices for the month of March 2011.

OLD BUSINESS

Navy RFP
Mr. Lee Lowder went to a meeting at Fentress Airfield to discuss the Navy’s ongoing search for an airport to use for their purposes. Mr. Lowder said there were several airport representatives there including some from North Carolina airports. The Navy had several representatives there including Mr. Mark Anthony. Mr. Lowder stated that he received an email from the FAA that in essence stated that Suffolk and Chesapeake had zero chance of having this approved. Mr. Lowder stated that he is still a proponent of at least submitting a proposal. Mr. Kurt Kennedy asked why go against our neighbors and upset them if we don’t have a chance of having the Navy come and fly here. Mr. Kennedy also said he would like to hear from the on-field businesses as to how they would be impacted. Mr. Vince Gordon voiced his support of at least submitting something to Navy to show that Chesapeake is willing to work with the military even if we attach conditions. Mr. Tom Love stated that he agrees that they should send in a proposal. Mr. Lowder stated that he is going to draft a letter with our conditions and send it to the members for review and comment prior to sending it to the Navy.

Tidewater SASO Agreement
Mr. Joe Love stated that Mr Andy Johnson had put in an application but had to resubmit the application because it was missing some items. Mr. Love met with the FBO committee and they found that the application was still lacking in some detail that they have to have to make a decision. Mr. Love sent Mr. Johnson a letter that stated that there were still details that were needed by the FBO committee before they could make any recommendations to the board. Mr. Love and the FBO committee recommended that Tidewater Flight Center be granted a month to month lease of his current agreement until the final information has been submitted. Mr. Tom Love stated that he feels that 90 days would be an appropriate amount of time to get the information submitted to the board. Mr. Johnson asked some questions about the letter’s stated requirement and Mr. Love answered his questions. Mr. Tom Love made a motion that the 90 day stipulation be a part of the requirement that Mr. Johnson has on getting the appropriate information to the board for there review of Mr. Johnson’s request of a new SASO Agreement and request to add Maintenance to his lease. A motion was seconded and passed unanimously put a 90 day limit on Mr. Johnson getting the appropriate information and requests to the board for approval.

Sign Easement
Mr. Joe Love discussed the basic agreement with Frank Williams. Mr. Williams signed the agreement and it is now official. We have a deed of easement that needs to be recorded that gives us the location of the sign. Cost of our sign at this time is $8,936.00. This easement lets us move forward with requesting funds from the state that are associated with a grant. Mr. Love would like to use solar lighting for sign. Mr. Lowder made a motion that we proceed with getting the funding and the sign in place, the motion was seconded and passed unanimously.

NEW BUSINESS

Paint Fuel Farm Project
Mr. Joe Love met with Mr. Kurt Kennedy and put together a proposal to do the Paint Fuel Farm Project. He did find that there is lead in the paint and it will have to taken care of also. Mr. Tom Love made a motion that Mr. Love proceed with this project. The motion was seconded and passed unanimously.

FAA Airport Capital Improvement Program (ACIP)
Mr. Joe Love discussed a letter that he had received from the FAA in November that established April 1st as the deadline for submitting ACIP requirements for FY2012 and beyond. Mr. Love stated that he failed to note that the letter also (1) deleted the FY2011 funding that had been programmed for the wetlands mitigation, (2) moved wetlands mitigation back to FY2015 funded only by accumulated entitlement funds, and (3) deleted entitlement funding for the construction of hangars. Mr. Love met with the FAA and the DOAV as well as our engineers, to develop a revised ACIP that would restore wetlands mitigation as rapidly as possible with funding for hangar development to be provided from other sources. Mr. Love handed out copies of the revised ACIP for review. Mr. Vince Gordon voiced his concern that we find ourselves in this predicament and what could we do to make sure it didn’t happen again. Mr. Love stated that he would make it policy to be sure to forward this type of correspondence to the Authority. Mr. Lowder stated that he has already signed the revised ACIP due to the time constraint. Mr. Tom Love moved that the revised ACIP be approved. The motion was seconded and approved with Mr. Lowder voting no.

TALBERT & BRIGHT
Silviculture (Obstruction Removal)
The contractor is still on shutdown due to poor site conditions and at the request of the Virginia Department of Forestry. It is expected that they will be back to work some time in June. The contractor will continue to check the site to see when it will be dry enough to start back.

Land Acquisition (RPZ RW 5 Approach)
The appraisal work is completed. There is a meeting being set up with Talbert & Bright, Joe Love and Thomas Tye to review the appraisal prior to sending it off to the review appraiser. This meeting should take place in the next couple of weeks. Once the review appraiser has completed his work the information will be forwarded to Joe for coordination with the adjacent property owners.

Fire Suppression (Phase I – Waterline Extension)
The work for the waterline extension has been completed. This phase of the project will be closed out.

FBO REPORT

Mr. John Beaulieu stated that he had a foreign student pass all tests with flying colors while using the online program. Mr. Beaulieu stated that they received awards within there Cessna business program. Avionic’s shop is doing well.

AIRPORT MANAGER’S REPORT

Neighbor Complaint
Mr. Joe Love stated that we had a complaint from the tenants that had bought the Osipov’s house that there was a lot of traffic over their house. Mr. Love suspected that the pattern was probably widened because of the increased traffic due to the nice day.

Aircraft Accident
Mr. Joe Love stated that there isn’t any added information to the email that he had sent out already to the members.

Three-Phase Power
Mr. Joe Love stated that Dominion Power requested an easement from the airport where they are doing work and they will add three-phase power up to the last above ground pole and if anyone wants it they will have to do what needs to be done to get it to where they want it. There was a consensus agreement to sign the easement.

Bonds
Mr. Joe Love discussed the requirements needed by the bond people. They also will meet with the city to discuss the reissuing of the bonds. This will require the approval of the board. Mr. Tom Love and Kevin Hubbard asked if it was too late to ask for refinancing. Mr. Love would like to know what the numbers are for this. Mr. Love stated that he has those numbers in the office. Mr. Lowder asked Mr. Love if we can have the bond people put in the flexibility to borrow funds if we choose to borrow. Mr. Tom Love would like Davenport to give us a formal presentation as soon as they have everything prepared.

CHAIRMAN’S REPORT

Mr. Lee Lowder stated that we have been successful in getting the funding for the second half of our Fire Suppression System. Once that is in place we should be completely in compliance with the Fire Department.

EXECUTIVE SESSION

Mr. Vince Gordon made a motion, seconded by Mr. Tom Love to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3711.A, Clause 1, as indicated on Form I attached hereto and made a part hereof.

Mr. Vince Gordon made a motion, seconded by Mr. Julian Jackson and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

 
Leander M. Lowder, III
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting. The Authority maintains an audiotape of the meeting.