CHESAPEAKE AIRPORT AUTHORITY MINUTES April 11, 2012

The regular meeting of the Chesapeake Airport Authority was held on Wednesday,

April 11, 2012 at 7:00 p.m., at the Chesapeake Regional Airport, Chesapeake, Virginia.

CALL TO ORDER
Mr. Earl Hollowell declared a quorum present and called the April 2012 meeting to order at 7:00 p. m.

MINUTES
After review of the minutes, a motion was made and passed unanimously to accept the minutes from the March 2012 meeting.

TREASURER’S REPORT
Mr. Burke Craver stated that he had reviewed the financials and found everything to be in order. A motion was made and passed unanimously to accept the Treasurer’s report.

INVOICES
Mr. Joe Love went over the invoices for the month: Kaufman & Canoles $1,620.00 (EPIX Agreement); Talbert & Bright $3,768.80 (Land Acquisition), $11,681.14 (Obstruction Removal/Silviculture), $2,558.76 (Obstruction Removal/Silviculture); Pender & Coward $2,050.00 (C&H); Chirico Construction $1,100.00 (Repair Cables). A motion was made, seconded and passed unanimously to approve the invoices for the month of March and April 2012.

OLD BUSINESS
COX COMMUNICATIONS AGREEMENT
Mr. Joe Love discussed the results of the meeting with Cox concerning the cable and internet agreement between the airport and other businesses around the airport. Cox stated that we would have to pay an additional amount of $5,000 to the agreement that everyone had already signed with Cox. Everyone was not happy with this development and told them they didn’t want to go along with offer and asked Cox to get back to them with a better offer or go back to the original offer. Suggestions were made to check with Verizon and Cavalier about their services.

TALBERT & BRIGHT – Notice Not to Renew Agreement
Mr. Joe Love discussed the need to put a request for engineering services out for proposal to meet state procurement law. Mr. Love stated that we need to send Talbert & Bright a letter stating that we will not renew the option on their contract and that we have to put the request for engineering services out for bid. A motion was made, seconded and passed unanimously to have Mr. Love send Talbert & Bright a letter advising them that we will not renew the option on their contract.

NEW BUSINESS
None

TALBERT & BRIGHT – Submitted by Steve Peterson
Fire Suppression – Pump Installation
The final pump test was conducted last week. All tests passed. The system has been signed off by the Fire Marshal and is now fully operational. The only thing left remaining is getting the final pay application and then the project can be closed.

North Terminal Area (Wetland Credits)
We received three (3) responses to our invitation for bids for mitigation for the additional 7.52 acres (15.04 credits) of development of The North Terminal Area. All bids were received 6 April 2012. All bid packages contained documentation from the Norfolk district, USACE that the bank making the bid possessed sufficient credits to cover the proposed acreage. The low bidder was Dover Farm Mitigation Bank with a bid of $9,790.00 per acre. This works out to about $147,000. Our sub-consultant is going through the bids now to verify they meet all of the requirements.

One issue has come up regarding the Corp permit. The EPA has commented and has a concern about the purpose and need for the North Terminal Area development. Their comments point more towards airport planning rather than impacts or process. We are currently coordinating with David Knepper with the USACE and will update the Authority once the EPA’s issues are resolved.

AIRPORT MANAGER’S REPORT
FBO COMMITTEE
Mr. Joe Love stated that he has the written reports from the city on the budget that is under consideration. Under the capital budget we have a budget for 4 of the projects for $307,000 of local funds for the 2013 year, but there is nothing on the FBO for construction and design. Mr. Joe Love discussed with Mr. Tom Love, from the FBO committee, on alternative sources of revenue to help us address the lack of funding for FBO. Suggestion of another bond issue was suggested. Mr. Tom Love addressed this suggestion and pointed out that we have about 7,200.00 a month in savings from the bond and the additional monies that we have set aside. Mr. Tom Love also addressed some other projects that need to be prioritized. If we want to sell more bonds, that would require city council approval. If we don’t want to build a new building then we need to repair the current one. Mr. Tom Love suggested a special committee to look into this matter. Mr. Vince Gordon suggested that we determine the projects, prioritize the projects, discuss the results and determine which projects that we want to attempt. Then send this to the finance committee to determine if we have the funding necessary or determine what funding is necessary and where the funds it should come from. Mr. Joe Love stated that Mr. Burke Craver is on two of the committees, finance and the FBO committee, and he should be part of this special committee. The other person should come from the Capital Development Committee. Further discussion among the members ensued concerning various options that are available. A motion was made, seconded and passed unanimously to create a Special Projects Committee, and Mr. Hollowell appointed Mr. Burke Craver and Mr. Tom Epley to that committee to look at the FBO needs and other airport needs and prioritize them and come back to the board with those results.

GLIDE SLOPE
Mr. Joe Love stated that we have an operating glide slope. The state thinks that the problems are from some interruptions in the commercial power.

CLOSE CIRCUIT TV
Mr. Joe Love stated that they are all back up and running. Multraguard did the installation.

MALSR REPAIRS
Mr. Joe Love is still waiting on the insurance company to finish up their investigation and discussions with Austin Electrical.

AIRPORT SIGN
Mr. Joe Love stated that the plans from Frank Williams will be dropped off to the office tomorrow. Hopefully, we will have some movement on that by the next meeting.

BOARD RESIGNATION
Mr. Joe Love stated that Mr. Kevin Hubbard does not plan to come back after the end of this term. Mr. Love stated that if the members know of anyone that is interested in being on the board should get their name to the city soon. Mr. David Wade has been named to the board and Mr. Love has already talked with him and given him a tour of the airport. Mr. Vince Gordon asked Mr. Love to talk with our liaison on there suggestions for someone for our board.

CUSTOMER APPRECIATION DAY
Mr. Joe Love stated that May 19th is the day for the customer appreciation day. Mr. Julian Jackson stated that the jubilee is at that time and will not be able to attend. The board decided that the customer appreciation day will be put off until the fall.

SPRING WORKSHOP FOR VOAC
Mr. Joe Love stated that he and Mr. Earl Hollowell will be attending the spring workshop.

EPIX AVIATION
Mr. Joe Love stated that the agreement has been signed.

CITY GOLF TOURNAMENT
Mr. Joe Love stated that the city golf tournament is May 18. Mr. Love asked if anyone is interested to let him know.

COMMENTS FROM FBO
Mr. John Beaulieu stated that he hopes the board will really work on building or improving our space.

EXECUTIVE SESSION
Mr. Tom Love made a motion, seconded by Mr. Vince Gordon to assemble informally to meet with legal counsel in a closed meeting in accordance with the Virginia Freedom of Information Act, Section 2.2-3712.A, Clause 7 as indicated on Form I attached hereto and made a part hereof.

Mr. Tom Love a motion, seconded by Mr. Vince Gordon and passed unanimously to adjourn the Executive Session in accordance with the resolution in accordance with the Virginia Freedom Information Act, Section 2.2-3712, as indicated on Form II attached hereto and made a part hereof.

Mr. Burke Craver made a motion to engage Pender & Coward for the Land Acquisition project. A motion was made, seconded and passed unanimously to engage Pender & Coward.

ADJOURNMENT
There being no further business, a motion was made, seconded and passed unanimously to adjourn the meeting.

 
Kevin Hubbard
Chairman

The minutes are summary in nature and are not intended to be an exact transcript of the proceedings. The Authority maintains an audiotape of the meeting.